HomeMy WebLinkAboutWK June 27, 2006
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
City Council Workshop
Tuesday, June 27, 2006
Conference Rooms A & B
1. Call to Order - 6:00 p.m.
2. Award BidIWoodland Crossings (05-32), Shaw's Glen (05-24), Cardinal Ridge (05-20) &
Adjacent Parcels - Engineering
3. White Pine Wilderness Turn Lanes - Engineering
4. Review Memo ofUnderstanding/04-23/Reconstruction of Hanson Blvd. NW & Bunker Lk.
Blvd. NW - Engineering
5. Continued Discussion - Special Assessment Policy - Engineering
6. ParklTrail Naming Policy - Administration
7. Discuss Community Survey Results - Open Space Referendum - Administration
8. Update on 2007 Budget & 2007-2011 CIP - Administration
9. Other Business
10. Adjournment
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
City Council Workshop
Tuesday, June 27, 2006
Conference Rooms A & B
1. Call to Order - 6:00 p.m.
2. Award BidIWoodland Crossings (05-32), Shaw's Glen (05-24), Cardinal Ridge (05-20) &
Adjacent Parcels - Engineering
3. White Pine Wilderness Turn Lanes - Engineering
4. Review Memo ofUnderstanding/04-23/Reconstruction of Hanson Blvd. NW & Bunker Lk.
Blvd. NW - Engineering
5. Continued Discussion - Special Assessment Policy - Engineering
6. Park/Trail Naming Policy - Administration
7. Discuss Community Survey Results - Open Space Referendum - Administration
8. Update on 2007 Budget & 2007-2011 CIP - Administration
9. Other Business
10. Adjournment
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
FROM: David D. Berkowitz, City Engineer
SUBJECT: Award Bid/Woodland Crossings (05-32), Shaw's Glen (05-24), Cardinal Ridge
(05-20) & Adjacent Parcels - Engineering
DATE: June 27,2006
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INTRODUCTION
The City Council is requested to receive bids and award the contract for Woodland Crossings (05-
32), Shaw's Glen (05-24), Cardinal Ridge (05-20) and adjacent parcels.
DISCUSSION
Bids were opened for the above subject projects on Wednesday, June 14,2006 and the results are
as follows:
Contractor
Redstone Construction. Co. Inc.
Ryan Contracting Co.
Hydrocon Inc.
S.R. Weidema Inc.
Northdale Construction Co. Inc.
Three Rivers Construction, Inc.
LaTour Construction
Burschville Construction Inc.
Bid Amount
$1,928,781.28
$1,939,105.62
$1,973,249.00
$1,991,919.70*
$1,993,490.66*
$2,066,855.45*
$2,082,955.80
$2,115,485.00
$2.198.048.50
Engineer's Estimate
*Denotes error in bid amount
BUDGET IMP ACT
The development improvements will be funded through General Obligation Bonds, which will be
paid back through assessments. A portion of the park and trail improvements relative to the
o developments will be funded by park dedication and the City's trail fund.
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Mayor and Council Members
June 27,2006
Page 2 of2
ACTION REQUIRED
If the plats are recorded for all three developments by the time of the meeting, the City Council is
requested to approve the resolution accepting bids and awarding the contract to Redstone
Construction. Co. Inc. in the amount of$1,928,781.28 for Woodland Crossings (05-32), Shaw's
Glen (05-24), Cardinal Ridge (05-20) and adjacent parcels. If the plats have not been recorded,
the Council is requested to table this item to the July 5th, 2006 City Council meeting.
Respectfully submitted,
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David D. Berko~itz ~
Attachments: Resolution/
.,~ cc: Byron Westlund, Woodland Development Corp., 13632 VanBuren Street NE, Ham Lake,
'--./ MN 55304
Megan Wa1d, Shade Tree Communities, 18530 Ulysses St., East Bethel, MN 55011
Ben Minks, Minks Custom Homes, 17024 Barium St. NW, Andover
Scott Allen, 15873 Linnet St. NW, Andover
Jerry Putnam, 1869 _157th Lane NW, Andover
Robert & Shelly Almeida, 15711 Nightingale Street NW, Andover
Paul Hornby, BRAA
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Council member
to adopt the following:
A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE
IMPROVEMENT OF PROJECT NOS. 05-32 (WOODLAND CROSSINGS). 05-24
(SHAW'S GLEN) & 05-20 (CARDINAL RIDGE) & ADJACENT PARCELS.
WHEREAS, pursuant to advertisement for bids as set out in Council Resolution No.
063-06 ,dated May 16. 2006, bids were received, opened and tabulated
according to law with results as follows:
Redstone Construction. Co. Inc.
Ryan Contracting Co.
Hydrocon Inc.
$1,928,781.28
$1,939,105.62
$1,973,249.00
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover
to hereby accept the bids as shown to indicate Redstone Construction. Co. Inc. as
being the apparent low bidder.
- -, BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter
,_) into a contract with Redstone Construction. Co. Inc. in the amount of $1.928,781.28 for
construction of the improvements; and direct the City Clerk to return to all bidders the
deposits made with their bids, except that the deposit of the successful bidder and the next
lowest bidder shall be retained until the contract has been executed and bond
requirements met.
MOTION seconded by Council member
City Council at a special meeting this 27th
Council members
of the resolution, and Council members
against, whereupon said resolution was declared passed.
and adopted by the
day of June , 2006 , with
voting in favor
voting
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
-.
Victoria Volk - City Clerk
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO:
Mayor and Council Members
CC:
Jim Dickinson, City Administrator
FROM:
David D. Berkowitz, City Engineer
SUBJECT:
DATE:
White Pine Wilderness Turn Lanes - Engineering
June 27, 2006
INTRODUCTION
The City Council is requested to discuss construction and funding options for turn lane improvements that
Anoka County requires as part of the White Pine Wilderness plat.
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DISCUSSION
Larry Emmerich (developer of White Pine Wilderness) has requested that the City consider constructing the
turn lanes on 161" Avenue NW (full movement intersection) as a public improvement that will access the
north for the White Pine Wilderness plat and adjacent parcels and access the south to Crane Street NW. See
the attached plat drawing.
If the project is to proceed as a public improvement, the project would be designed and administered through
the City. The project cost would be assessed (429 Statute) to benefiting properties similar to the Sophie's
North and Sophie's South developments off of Crosstown Boulevard NW.
As part of the plat the County requires two options for County road improvements. The first option is a full
movement intersection with right and left turn lanes. The second option is a west bound right tum lane and a
median down 161 " Avenue NW to create a right-inlright-out. The developer prefers the first option, but does
not feel he should bare the costs associated with access to the south.
There are four options for construction and/or funding. The first option is to require the developer to
construct a right-inlright-out. Another option would be to require the developer to pay for the entire cost of
the full movement intersection. Third option would be for the City to fund a portion of the full movement
intersection improvements. The last option would be to assess the south bound improvements to the
benefiting properties to the south. There may be additional options we can discuss at the meeting.
The County's comments and requirements are attached along with the Planning and Zoning Commission
minutes discussing the sketch plan.
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ACTION REOUIRED
The City Council is requested to direct staff on how to proceed with the turn lane improvements required for
the White Pine Wilderness development.
Respectfully submitted,
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David D. Berkowitz - - -.. ~
./ ./
Attaclunents: Preliminary Plat drawing, Planning and Zoning Commission meeting minutes & County
Comments ./
cc: Larry Emmerich, 1341 - l6lst Ave. NW, Andover
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WHITE PINE WILDERNESS
ANDOVER, MN
I hereby certify that this plan, specif-
cation, or report was prepared by me
or under my direct supervision and
that I om ~ duly Licensed land
Surveyor under State of Minnesota
Stot,t.. S'~6.02-J26.'5.
S'gnal"" 1.. 1J,,4.e
Bryon T. Balcome, PlS
nntA' n~ 11,1 l?nnR I ic.. NC'I. 4?",Cl4
ATE: 05 01 06 REV
NO.
K/PG: XX XXX t
RAWN BY: OCP MDN 2
HECKED BY: BT8
WG: 84g9-20-PPLAT,QWG
EXT: NONE
ILE NO.: 8499.20-03
DATE
05 09 06
1
John Oliver & Associates, Inc.
Ci\lU i'nginurlng, Llmd SU>"\I.ying, L",nd Planning
580 Dodge Avenue
Elk River, Min1l.esota 55330
763-441-2072 FAX 763-441-5665
FOR
L & K DEVELOPMENT LLC
Offices in: Elk River, BurnsviHe,
Brooklyn. Center .t' St, Cloud, Minnesota
PRELIMINARY PLAT
Revised Vicinit Mo and Notes
1 ommen s
DESCRIPTION
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Regular Andover Planning and Zoning Commission Meeting
Minutes - March 14, 2006
Page 3
Mr. Vrchota stated that this item would be before the Council at the March 21,2006 City
Council meeting.
po, LIC HEARING: REVISED PRELIMINARY PLAT AND PLANNED UNIT
DE 'LOPMENT REVIEW OF PARKSIDE AT ANDOVER STATION IN THE
NOR EAST QUARTER OF SECTION 2 TOWNSHIP 32, RANGE 24, ANOKA
COUN MINNESOTA.
Motion by Walton, seconded by Casey, to recommend to the City Council approval of
the revised preliminary plat subject to the conditions in the resolution. Motion carried on
a 7-ayes, O-nays, O-absent vote.
Mr. Vrchota stated that this item would be before the Council at the March 21, 2006 City
Council meeting.
UBLIC HEARING: RESIDENTIAL SKETCH PLAN FOR SINGLE FAMILY
'AN RESIDENTIAL DEVELOPMENT LOCATED WEST OF COUNTRY OAKS
'ST AND NORTHEAST OF THE INTERSECTION OF HANSON BOULEVARD
AND 161sT AVENUE NW.
Mr. Cross explained the Planning Commission is asked to review a residential sketch
plan for a single-family urban residential development.
Mr. Cross discussed the staff report with the Commission.
Commissioner Kirchoff inquired about Lot 11, Block 4. Mr. Cross stated one lot was 8
square feet short of the minimum so in order for this to proceed, the developer would be
required to bring that lot into compliance.
'*
Commissioner Greenwald inquired about 161 st Avenue NW. He asked who was paying
for the improvements. Mr. Cross responded the improvements would be shared by those
who benefited from it, including the proposed development. He noted the existing
properties would not be forced to sho any additional cost of the improvements.jk
indicated the Ci would a I tate Aid funds help pay for the im rovements.
fW,d,!. o.t('c lI\o;, ~~ kbh:.... -to do ~s I V\ zoo 7
Commissioner Greenwald asked how the future ghost plats would be addressed. ~
Cross replied the areas that were not being developed right now and thus would not be
contributing to the intersection improvements.
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Commissioner Greenwald asked if the City of Andover would incur any expense in
improving this road. Mr. Cross responded the City would not, it would be paid for by
State Aid.
Regular Andover Planning and Zoning Commission Meeting
Minutes - March 14, 2006
Page 4
Commissioner Walton inquired what the access point would be for Block 2, Lot 1. Mr.
Cross responded one thought would be to combine Lot 1 and 2 with the intent of splitting
the lot later on when the street was constructed to allow access.
*'
Chairperson Daninger inquired about the intersection movements. Mr. Cross stated there
were a couple of options, one being a right in-right out movement and the other option
\'yould be a through lane with a by-pass lane. He noted the County had presented these
options, but the ultimate decision would probably be left up to the developer.
Motion by Greenwald, seconded by Casey, to open the public hearing at 7:36 p.m.
Motion carried on a 7-ayes, O-nays, O-absent vote.
Winslow Holasek asked if 161S( Avenue NW was a County Road and was it planned to
stay a County Road. Mr. Cross responded it was a County State Highway and it would
remain as such.
Winslow Holasek asked if the State Aid could be spent on an MSA County Road.
Chairperson Daninger responded they did not know if this was an MSA County Road.
Winslow Holasek asked if the City could spend State Aid funds on a County Road.
Chairperson Daninger responded he did not have that answer, but he would have staff get
back to him.
Winslow Ho1asek asked if in the future would the County allow a street to go out onto
Hanson Boulevard where the ghost plat was located and if so would the same
improvements be required. He asked who would pay for that improvement. Chairperson
Daninger noted they were not addressing this lot at this time, but it would need to be kept
in mind for any future development.
Winslow Ho1asek asked if there was sufficient sewer capacity for these additional lots.
Chairperson Daninger stated he believed this had been resolved, but indicated staff would
look into this.
Motion by Casey, seconded by Greenwald, to close the public hearing at 7:44 p.m.
. Motion carried on a 7-ayes, O-nays, O-absent vote. ,
,.. .". '.' ,"..
Commissioner Greenwald asked if there was an existing building on Lot 5. Chairperson
Daninger stated if there was a structure on that lot that did not conform, it would be need
to be removed.
Mr. Cross noted that property would conform, but the building on Lot 26 would not
conform and it would be removed.
Commissioner Greenwald expressed concern about emergency vehicles being able to get
back onto 161 st Lane if there was some blockage in the road. Chairperson Daninger
'\
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Regular Andover Planning and Zoning Commission Meeting
Minutes - March 14. 2006
Page 5
asked if it was possible to make some type of a circle type street to eliminate the cul-de-
sac.
Mr. Cross stated this was the only plan brought forward, but the developer was on hand
, to answer questions.
Commissioner Walton asked on Block 5, Lot 18 what happened with the existing well
and septic system on that residence. Mr. Cross stated no septic system would be allowed
to remain in use if it did not comply with the standards, but it the septic system was still
functioning, they would not be required to hook up to the sewer system. However, they
would still be required to pay for a sewer stub. He indicated a well would need to be
capped off as it was no longer in use. He stated all of this would be reviewed in-depth.
Larry Emmerich, 1341 161st Avenue NW, applicant, and Mike Brandt, Engineer, were
present for questions.
Chairperson Daninger asked if they had looked at a looping type road to eliminate the
cul-de-sac. Mike Brandt responded they had looked at this possibility, but there were
wetland issues that prevented the looping they were asking for. He noted the reason they
had these roads set out the way they were proposing did meet all of the City's
transportation plans.
Commissioner Kirchoff asked what the sewer capacity was. Mike Brandt replied there
were 77 lots remaining after the transition of the entire area.
Mr. Emmerich stated the total number was 185 for both Country Oaks and this project.
He indicated County Oaks had 106, 3 were spoken for by a neighboring property to the
east, which left 77 units for the remaining parcel.
Chairperson Daninger stated the Commission preferred no cul-de-sac and something
needed to be done with Lot 1 and 3.
Commissioner Kirchoff stated he would support the County suggestion of the full
intersection at 161 st and not have a right-in and right-out intersection.
VARIANCE (06-01) TO CONSIDER VARIANCE TO FRONT YARD SETBAC OR
PROPERTY LOCATED AT 16552 VERDIN STREET NW.
Mr. Vrchota explained the applicants 'stmg a 20-foot variance to the front yard
- construction of an attached garage.
. -' ssed the staff report with the Commission.
COUNTY
OF
ANOKA
Public Services Division
HIGHWAY DEPARTMENT
1440 BUNKER LAKE BLVD. NW., ANDOVER, MINNESOTA 55304-4005
(763) 862-4200 FAX (763) 862-4201
RECEIVED
,Vi .., 1 6:::>)
March 14,2006
Andy Cross
City of Andover
1685 Crosstown Blvd. NW
Andover, MN 55304
CITY OF ANDOVER
REVISED: Larry Emmerich Sketch Plan
'\
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In out written review of this sketch plan, which was faxed to your office earlier today, we overlooked
the existing intersection of Crane Street NW at CSAH 20 which is located directly opposite the new
local roadway proposed in this plat (south side ofCSAH 20). Because of the existing Crane Street NW
intersection, construction of an EB CSAH 20 bypass lane for the new local roadway access for this
sketch plan onto CSAH 20 will not be appropriate. Consequently, the interim improvements to CSAH
20 that will be required for this development will need to be revised to one of the following
alternatives:
I. Construction ofWB and EB CSAH 20 left and right turn lanes at Crane Street NW
(engineering plan review fee estimated at $800.00) or,
2. Construction of a WB CSAH 20 right turn lane at Crane Street NW and construction of a
raised median on CSAH 20 that limits EB and WB access onto CSAH 20 at Crane Street NW
to right turn in/right turn out movements (engineering plan review fee estimated at $350.00).
Thank you for bringing this issue to my attention. All other comments regarding this sketch plan
remain unchanged. Feel free to contact me if you have further questions or there are additional issues.
Sincerely,
cflfM/7 ~
Jane Rose
Traffic Engineering Manager
xc:
CSAH 20/Plats/2006
Mike Kelly, Chief Right-of-Way Agent
Larry Hoium, County Surveyor
Randy Bettinger, Traffic Engineering Coordinator
Terri Klein, Permit Technician
Josie Scott; TrafficEngineering Technician.
Tom Hornsby, Traffic Services Supervisor -Signs
~~
Affirmative Action I Equal Opportunity Employer
~NribVE~
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.C1.ANDOVER.MN.US
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
FROM: David D. Berkowitz, City Engineer
SUBJECT: Review Memo ofUnderstanding/04-23/Reconstruction of Hanson Blvd. NW &
Bunker Lk. Blvd. NW - Engineering
DATE: June 27, 2006
INTRODUCTION
The City Council is requested to review and discuss the Memo of Understanding (MOU) for
Project 04-23, Reconstruction of Hanson Blvd. NW & Bunker Lk. Blvd. NW
~~
DISCUSSION
Staff has reviewed the proposed MOU from Anoka County for the reconstruction of Hanson
Boulevard NW from 122nd Circle NW in Coon Rapids to 140th Lane NW in Andover. The MOU
is consistent with past County projects. The aerial plan will be presented at the meeting.
BUDGET IMP ACT
The City's 2006-2010 Capital Improvement Plan identified a project budget of $1,050,000for a
combination of two projects, Hanson Boulevard improvement and the traffic signal at Hanson &
139th Avenue NW/Jay Street NW. The City's portion of the Hanson project is estimated at
$902,185.11.
ACTION REQUIRED
The City Council is requested to review and discuss the Memo of Understanding for Project 04-
23, Reconstruction of Hanson Blvd. NW & Bunker Lk. Blvd. NW. If acceptable, the MOU will
be brought before the Council at the July 5, 2006 City Council meeting for approval.
Respectfully submitted,
CJ~0.~
David D. Berkow: G
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Attachments: Memo of Understanding
,-)
DATED June 12, 2006
MEMORANDUM OF UNDERSTANDING
FOR THE RECONSTRUCTION OF COUNTY STATE AID HIGHWAY 78 (HANSON
BOULEVARD) FROM 122ND CIRCLE NW TO 140TH LANE NW IN THE CITIES OF COON
RAPIDS AND ANDOVER, MINNESOTA
(S.P.02-678-16)
This Memorandum of Understanding (MOU) is between the County of Anoka, State of Minnesota, a political
subdivision of the State of Minnesota, 2100 Third Avenue North, Anoka, Minnesota, 55303, hereinafter
referred to as "County", and the City of Andover, a municipal corporation under the laws of the State of
Minnesota, 1685 Crosstown Boulevard, Andover, Minnesota 55304 hereinafter referred to as the
"City".
The parties to this MOU agree in principle that construction of County State Aid Project Nos. 02-678-16 and
02-716-10 and City State Aid Project Nos. 198-020-25 and 198-020-27 collectively referred to as the
"Project" is in the best interest of the traveling public and that the Preliminary Layout as shown in Exhibit
"A" defines the design of the Project. wA JlJe.. ~
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It is agreed that th.{fXhibit "~Layout dated January 24, 2006 has been reviewed and accepted by the parties
except as identified in this MOU and is suitable for preparation of final construction documents. Any
significant changes made hereafter to the design as presented in the Exhibit "A" Layout will require approval
by the parties as an amendment to this MOU or addressed in a separate Joint Powers Agreement (JPA) that
will formalize this MOU. These same changes will require a change in the cost share to include any additional
design engineering and right of way acquisition costs that may occur.
o
INTERSECTIONS:
As agreed by the parties, improvements to following Street intersections have been incOlporated in the
Exhibit "A" Layout design:
CSAH 78 Intersections:
1. 133rd Avenue (Coon Rapids / Andover)
2. Station Parkway
3. CSAH 116 (Bunker Lake Boulevard) [Traffic Signal]
4. 138'h Lane NW [Closed]
5. 139'h Lane NW [Traffic Signal]
6. 140'h Lane NW [Right in - Right out]
CSAH 116 Intersections:
1. Crane Street
RIGHT OF WAY:
o
The parties agree that Anoka County Right of Way Plat No. 68 defines the right of way needs for the Project.
The County will acquire all necessary right-of-way and easements for the Project. Acquisition of any
additional right-of-way and/or easements needed for the improvements to the City street intersections beyond
what is defined in the Plat No. 68 will be the responsibility of the City. The parties agree that parcels required
for the Project that are owned by the City including outlots will have joint custodianship between the City and
County. It is agreed that the City will be responsible for the cost of parcels 54 and 57. It is agreed by the
parties that the City shall perform all special assessment searches required for the Project at no cost to the
County. It is agreed by the parties that all necessary right of way and easements will be in legal possession of
the County and City prior to acceptance of bids for the Project.
Page 1 of6
P:\02-678-16\Documents\MOlMndover02-678-16MOU.doc
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BITUMINOUS TRAIL AND CONCRETE WALKS:
The parties agree that the construction of all the bituminous trail and concrete sidewalk is eligible for federal
funds and that the matching local funds will be contributed hy the City for all pew trail and sidewalk with the
following exception: 'I he County Parks Department has aPTeed to apnlv for Metropolitan Council funding for
50% of the local match of the trail on the south side pfRnnker Lake Boulevard from Hanson R01l1"v"rc1 ""~
to the project limits. The City will provide for I 00% of the local match for this selmlent and then be
reimbursed for 50% by the Parks Denartment at a later date when the Metropolitan Council funds are secured.
The County will provide the matching funds for the reconstruction of existing trail and sidewalk.
The parties understand that the cost for the trail and walk includes: bituminous and concrete surfacing,
aggregate base, sub-drains if required, soil correction, excavation, borrow material (granular and topsoil),
retaining walls to support the trail and walk and turf establishment. The parties agree that the County will pay
for the design of the trail and walk, wetland mitigation, parkland mitigation required by impacts caused by the
trail and walk, the additional right of way and easements required to construct the trail and walk at the proper
location, and any removal items, with the exception of soils, required to construct the trail and walk.
TRAFFIC SIGNALS:
A new traffic signal is anticipated at the CSAH 78/CSAH 116 (Bunker Lake Boulevard) intersection. The
parties agree that the signal will be reconstructed with this project. Because Andover is a City over 5,000
population, the City will fund 50% of the county legs of the signal, resulting in 50% of the total signal
construction costs.
The parties agree that conduit and handholes will be constructed at the CSAH 78/133rd Avenue intersection to
accommodate a potential future signal. The City will be responsible for 50% of the cost of constructing the
conduit and handholes. The arties also a ee that wh . al s stem is warranted and constructed at this
jntersection that its cost be share based on the County cost share policv as shown in Exhibit C.
The County recognizes that the City desires to have a traffic control signal system constructed at 139th Lane
NW/Jay Street as part of this project. The County in conjunction with the City has conducted a traffic
analysis and warrant analysis to determine if a signal system is appropriate in this location. Ifhas been
determined by the County and City that this intersection meets signal warrants with future traffic (with
development). The signal design will be completed and the construction of the signal included in this
construction contract. The cost for the signal system design and construction will be funded entirely by the
City of Andover and will not be eligible for federal funds. The parties agree that inclusion of a signal system
at 139th Lane will also require turn lanes to be constructed, which in turn will require modifications to CSAH
78. It is agreed that the City will be responsible for the cost of design and construction of the roadway
improvements at 139th Lane and north to the Project limits and that these improvements will not be eligible
for federal funds. Construction of Hanson Boulevard south of l,1gth Lane NW will be eligible for federal
funding and the local match will be provided by the parties based on the County cost share policy.
TRAFFIC CONTROL:
The parties understand and agree that CSAH 78 (Hanson Boulevard) between T.H. 242 (Main Street) and
Station Parkway will be closed during construction with traffic detoured for a period of time to perform soil
correction, construct the pedestrian crossing, revise vertical profiles, construct utilities and construct roadway
and trails/sidewalks. The remainder of the Project will be constructed under traffic and roadways will remain
open to traffic. The number, size and location of traffic lanes may be revised during construction of these
portions of the Project.
DRIVEWAYS/STREETS:
P:\02-678-16\Oocnmf'T'lt<:.\MOII\Anctnvp,.()'Ji.7SL l"ynT' ,-I""
Page 2 of6
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The parties agree that all driveways and streets affected by the Project will be reconstructed in kind except as
noted below, with the cost of any upgrades requested by the City including concrete aprons to be the
responsibility of the City. The following driveways and streets will be modified or closed:
· NRG I Compost Site Driveway [Revised Location]
· Commercial Office I Retail Building Driveway (South of Station Parkway) [Closed]
· Andover Wheel and Frame Driveway [Closed]
· Croix Oil Driveway to CSAH 78 [Rerouted through a combined driveway and service roadway with
ABC Mini Storage. This combined access will only be provided if the property owners petition the
City of Andover for this combined access and the City agrees to the combined access. The cost of the
combined service roadway would not be eligible for federal funds and the cost would be split evenly
(1/3, 1/3, 1/3) between the two property owners and the City of Andover.]
· Sheriffs Department Driveway [Revised to Align with Station Parkway]
· Speedway I Superamerica CSAH 78 South Driveway [Closed]
· Combined Superamerica I Medical Facility CSAH 78 North Driveway [Right in - Right out]
· Childrens World Childcare Center CSAH 116 Driveway [Right in - Right out]
· Anoka County Highway Department I Parks Driveway [Realigned]
. l38th Lane NW [Closed]
LANDSCAPING/STREETSCAPING:
The parties agree that if the City wishes to include landscaping/streetscape features in the Project, they shall
be designed in accordance with Anoka County Highway Department Landscape/Streetscape Guidelines. The
cost of the design and construction of these features will be the responsibility of the City. The City shall
provide all construction documents including plans, specifications, and estimated quantities and cost to the
County for inclusion in the project bid documents. All construction documents must be submitted to the
'\ County.
,,-,,)
UTILITIES:
The parties agree that the City will be responsible for the cost of design and construction of any sanitary
sewer and water main improvements, including a proposed watermain crossing at Station Parkway and a
watermain and sanitary sewer crossing at 139th Lane, which will be incorporated in the Project bid documents.
The City's design of the sanitary sewer and water main utilities are to include plans, specifications, and
estimated quantities and cost. The parties understand that all new sanitary and watermain construction is not
eligible for Federal or State Aid funding.
PERMITS:
The parties agree that the County will secure all necessary permits for this Project. The City agrees to
coordinate with the County in securing the permits required by the Coon Creek Watershed District. The City
also agrees to secure any permits required for improvements proposed by the City including utilities, and
streetscape items.
"
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Page 3 of6
)
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1
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PONDS:
The ponds proposed for the Project are shown on the Exhibit "A" layout, and generally show the location of
the stormwater treatment and rate control areas necessary for the Project. It is understood that the City will
provide the County the necessary rights to use City owned ponds or drainage easements for the Project
provided that these have adequate capacity for their existing use and the Project. Examples of rights include
permanent easements, resolutions or written permission as applicable. It is understood that the existing ponds
and drainage easements areas can me modified to satisfy the drainage requirements of the Project provided
that their intended use remains satisfied.
P:\02-67S.16\Documents\MOU\Andover02-678-16MOU.doc
Page 4 of6
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SUMMARY:
Upon acceptance and signatures by the parties of this MOD, a separate joint powers agreement for cost share
and maintenance will be prepared by the County for execution by the City and the County prior to acceptance
of bids for this Project. The joint powers agreement to follow will formalize all estimated and actual cost
shares.
In the interim, the attached Exhibit "B" provides an estimate of the construction cost share of the Project and
Exhibit "C" outlines County policy for cost splits on construction projects.
P:\02-678-16\Documents\MOU\Andover02-678-16MOU.doc
Page 5 of6
,
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i' ""I
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'---"
COUNTY OF ANOKA
By:
Margaret Langfeld, Chair
Anoka County Board
of Commissioners
Dated:
A TIEST:
By:
John "Jay" McLinden
Anoka County Administrator
Dated:
RECOMMENDED FOR APPROVAL:
By:
Douglas W. Fischer, P.E.
Anoka County Engineer
APPROVED AS TO FORM AND EXECUTION:
By:
Dan Klint
Assistant Anoka County Attorney
P:\02-678-16\DocumentsIMOU\Anduverll2-678_ t6MOU.doc
Page 6 of6
CITY OF ANDOVER
Dated:
By:
Dated:
By:
By:
By:
Mike Gamache
Mayor
Jim Dickinson
City Administrator
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S.P.02-678-16
EXHIBIT C
COST-SHARING AGREEMENT
FOR PROJECTS CONSTRUCTED IN ANOKA COUNTY
USING COUNTY STATE AID FUNDS OR LOCAL TAX LEVY DOLLARS
ITEMS
COUNTY SHARE
o
Bikeways
Concrete Curb & Gutter
Concrete Sidewalk
Concrete Sidewalk Replacement
Concrete Curb & Gutter for Median Construction
Concrete Median
Construction or Adjustment of Local Utilities
Grading, Base and Bituminous
Storm Sewer
Driveway Upgrades
Traffic Signals (communities larger than 5,000)
50%
cm SHARE
100%
50%
100%
o
o
O*@
100%
o
based on state aid letter*@
100%
o
100%
100%
100%
o
100%
based on state aid letter*@
0*1
V2 the cost of its
legs of the intersection
the cost of its legs of
the intersection plus V2
the cost of the County legs
of the intersection
o
Traffic Signals (communities less than 5,000)
Engineering Services
Right-of-Way
Street Lights
100%
*I
100%
o
O*TM
*I
0*(
100%
*@ The County pays for 100% OF A Standard Median Design such as plain concrete. If a local unit of government requests decorative
median such as red brick, stamped concrete, or exposed aggregate concrete, the lotal unit will pay the additional cost above the
cost of standard median,
*@ In the event no State Aid is being used, or in the event the state aid letter does not determine cost split percentages, drainage
cost shares will be computed by the proportion of contributing flow outside the County right of way to the total contributing flow.
*TM In cities less than 5,000 people the County pays for 100% of the cost of the traffic signal effective March 1986. The County
collects on behalf of the cities (less than 5,000) "Municipal State Aid Dollars" since they do not themselves qualify for state aid
funds. These funds are used to pay the City Share.
*L Engineering shall be paid by the Lead Agency except that any participating agency will pay construction engineering in the amount
of 8% of the construction costs paid by that agency.
*(
In the event that the Township or City requests purchase of right-of-way in excess of those right-of-ways required by County
construction, the Township or City participates to the extent an agreement can be reached in these properties. For instance, a
Township or City may request a sidewalk be constructed alongside a County roadway which would require additional right-of-way,
in which case the Township or City may pay for that portion of the right-of-way. Acquisition of right-of-way for new alignments
shall be the responsibility of the Township or City in which the alignment is located. This provision may be waived by agreement
with the County Board if the roadway replaces an existing alignment and the local unit of government takes jurisdiction of that
existing alignment. In addition, any costs, including right-of-way costs, incurred by the County because a Township or City did not
acquire sufficient right-of-way during the platting process or redevelopment process shall be paid by the Township or City.
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*1 The County will replace all driveways in-kind. Upgrades in surfacing (i.e., gravel to bituminous, bituminous to concrete shall be at
100% expense to the Township or City).
P: I02-678-16\DocumentsIMOUlExhibit G.doe
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.C1.ANDOVER.MN.US
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TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
FROM: David D. Berkowitz, City Engineer
SUBJECT: Continued Discussion - Special Assessment Policy - Engineering
DATE: June 27, 2006
INTRODUCTION
Staff has prepared a draft Roadway Reconstruction Assessment Policy and is prepared to discuss the
options to increase the captured net tax capacity from 1 % to 2% or 3% to fund reconstruction
projects. The City Council is requested to review the attached information and direct staff on how
to proceed with assessing and funding roadway reconstruction projects.
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DISCUSSION
As you may recall, at the last workshop staff presented the need for additional funding to continue
the reconstruction program that began back in 1996. There is a need to be aggressive with the
reconstruction program and an $800,000 to $900,000 project per year is the minimum needed to
keep up with roadway infrastructure needs.
At the May 23rd City Council Workshop, Council directed staff to prepare a draft assessment policy
for review. Attached for discussion is a draft assessment policy for roadway reconstruction projects.
The draft policy identifies the general nature of the project improvements and the process to assess
benefiting properties. Identified is a 30% rate of assessments to benefiting properties for the overall
project cost and the process to follow for assessing roadway reconstruction projects. This will be
reviewed in detail at the meeting.
Council also directed staff to prepare a comparison for captured net tax capacity increase from 1 %
that is designated to roadway improvements to 2% or 3%. Increasing to 2% would yield an
additional $310,000 on an annual basis and increasing to 3% would yield $620,000 annually.
Finance/Administration has indicated that a one year jump to either one of these levels is most likely
not feasible with other competing budget issues. The Council may want to consider the process of
stepping up an increase over a 3 to 5 year period. The City Administrator is prepared to discuss this
in detail at the meeting.
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ACTION REQUIRED
The City Council is requested to review information provided, discuss the issue and direct staff on
the next step toward revising the road reconstruction assessment policy and funding options.
Respectfully submitted,
c;)~/J.
David D. Berkowitz
Attachments: Draft Roadway Reconstruction Assessment Policy
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CITY OF ANDOVER
ROADWAY RECONSTRUCTION ASSESSMENT POLICY
Adopted:
DRAFT
(Sept. ??, 2006)
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DRAFT
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ROADWAY RECONSTRUCTION ASSESSMENT POLICY
Table of Contents
Page
Section I.
General Policy Statement
1
Section II.
Roadway Reconstruction Assessment Requirements
2
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DRAFT
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CITY OF ANDOVER
ROADWAY RECONSTRUCTION ASSESSMENT POLICY
SECTION I - General Policy Statement
I. GENERAL
The purpose of this document is to establish a standard assessment policy for roadway
reconstruction projects within the City of Andover.
Roadway reconstruction projects are defined as local and/or Municipal State Aid City
streets that have an existing bituminous surface and have reached a level of distress in
which the City Engineer determines that the roadway is in poor condition such that full
replacement is warranted. Improvement consists of a new bituminous surface, concrete
curb and gutter (if required by the City's Concrete Curb and Gutter Policy), additional
storm sewer as needed, storm sewer replacement and street widening if a substandard
section exists.
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Street and storm sewer/drainage costs are apportioned to the properties benefiting from
the project. Apportioning the costs of the street and storm sewer construction may be
done by dividing the cost of the street improvements by the assessable front footage of
the benefiting properties or by dividing the costs of the street improvements by the
number of benefiting lots. This is explained under the Methods of Assessment.
The nature of the street improvements dictate whether or not concrete curb and gutter is
required (Per the City's concrete curb and gutter policy). The following is a list of
roadway reconstruction projects where concrete curb and gutter is required:
1. Existing Municipal State Aid Routes
2. Reconstruction Projects
. Rural w.l Existing Bituminous curb
. Rural w.l no curb or drainage ditches
. All Urban
3. Existing Business Areas (Commercial, Retail, Industrial) w.l no curb or drainage
ditches
Roadway reconstruction areas shall be identified in the City's Capital Improvement Plan
(CIP) At least two years prior to construction. The CIP is a fluid document in which
roadways will be identified in the plan, but may be pushed back if those areas are not
within two years and other areas have been found to be in greater need of repair.
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Assessments for other improvements (sanitary sewer, water main, etc.) included in a road
reconstruction project shall follow the City's standard assessment policy.
DRAFT
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SECTION II - Roadway Reconstruction Assessment Requirements
I. GENERAL
Minnesota State Law, Chapter 429 provides that a Municipality has the power to make
public improvements such as, street and storm sewer improvements including grading,
curb and gutter and surfacing and assess the improvements to the benefiting properties.
This section of the policy describes how roadway reconstruction project shall be
assessed.
All properties benefiting from the roadway reconstruction (fronting along the new
roadway) shall pay a proportionate share of the cost of local improvements per this
policy. The City Council has approved the roadway reconstruction assessment such that
30% of the project cost (construction costs and indirect cost such as engineering, design
and other administrative costs as identified on the City's assessment worksheet) to be
assessed as identified under the Methods of Assessments. The remainder of the costs
shall be funded by the City's Road & Bridge Fund.
~)
Any roadway reconstruction project (including Municipal State Aid streets) that is part of
a neighborhood or subdivision will be assessed. If a Municipal State Aid street is
included in the reconstruction project, the City can submit for reimbursement from the
State for a portion of the project, but this would not reduce the assessable amount (based
upon 30% of the total project costs) to the benefiting properties. Any State Aid funds
collected for these projects would go toward funding the City's share of the total project
costs.
II. POLICIES RELATING TO SPECIAL ASSESSMENTS
Assessment
The total of assessments cannot exceed the total project cost and must be apportioned
equally amongst properties having the same general land use (residential, institutional,
multiple family, commercial or industrial), based on benefit. Total assessment against
any particular parcel shall not exceed benefit to that parcel. Project cost may include part
or all ofthe cost of previously installed projects not previously assessed.
Assessment Period
Reconstruction improvements shall be assessed for a period of up to five (5) years. A
Senior Citizen deferral is permitted (refer to State Law).
Interest Rate
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The rate of interest on assessments shall be determined by the City Finance Director with
concurrence ofthe City Council at the time the project is initiated.
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DRAFT
, Methods of Assessment
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The City Council has approved two (2) methods (Unit & Front Footage) of assessing
roadway reconstruction projects. It should be emphasized that the special assessment
method and policies summarized herein cannot be considered as all-inclusive and that
unusual circumstances may at times justify special considerations.
Unit (Lot)
Unit is a parcel or lot in a residential area that cannot be further subdivided, i.e., in a
single family R-4 Zone the standard minimum lot is 80' x 130'. If the parcel can be
subdivided one parcel shall be assessed for as many units as can be subdivided in that
particular zoning district. In a unit assessment, 30% of the total project costs would be
divided equally amongst all units in a development, resulting in a uniform assessment per
lot.
Front Footage
Frontage footage assessment may be utilized in areas in which large parcels exist that can
subdivide or in which there are different types of land uses (residential, commercial,
industrial). In a front footage assessment, 30% ofthe total project costs would be divided
by the total front footage for all lots within the project limits. Front footage for corner
\ lots would be determined by adding the length of the short side and half of the long side.
\- j The cost per front foot would then be multiplied by each unit's calculated front footage to
determine their assessment. It is likely that this method would result in different
assessments per parcel.
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, 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
FROM: Jim Dickinson, City Administrator
SUBJECT: Discuss Park and Trail Naming Policy
DATE: June 27,2006
INTRODUCTION
At the June 6, 2006 Council meeting (minutes attached) the Council requested that a discussion
regarding the naming of parks and trails within the City of Andover be brought to a future
workshop meeting for further discussion. The focus of the discussion is intended to focus on
developing a policy naming parks and trails.
DISCUSSION
In special situations the City Council may want to name a park, ball field or a portion of a trail in
the City of Andover in honor of an individual or group who has had a significant positive impact
on the city in some fashion. This may include memorials to someone who has passed on, as well
as individuals still living.
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A significant positive impact is a relative term and something each City Council may determine,
but one situation that would likely be considered by all Councils would be a memorial to a
resident of Andover who has lost their life in the defense of our Country.
In response to the Council direction to discuss this topic in detail, I had a survey email sent out to
various cities and counties, only three responses were received, but what was received (attached)
does provide good seed material for discussion.
I think the following comment from Mayor Gamache certainly quantifies the intent of the
discussion: "Remembering people who have made a significant positive impact to our city
through naming public areas after these individuals or groups is designed to keep the history of
Andover alive and to pass on to future generations a pride in their community."
ACTIQN REQUESTED
The Council is requested to review the attachments and discuss what the Council would like in a
park and trail naming policy, staff would then prepare policy for the Council to review or
approve at a future meeting.
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Attachments
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Regular Andover City Council Meeting
Minutes - June 6. 2006
Page 9
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MAYOR/COUNCIL INPUT
(Archery Season for Deer Hunting) - Councilmember Jacobson stated some of the people on
University Avenue, north of Andover Boulevard, have wondered if the City would allow them to
have an archery season in there area to weed out some of the deer. He did not know the process they
would have to go through to allow that this Fall. Councilmember Trude stated she would be
concerned with the children in the area and if this were to occur she would want it well noticed and
have a limited time. Councilmember Knight indicated it is a DNR issue. Councilmember Trude
stated she would feel more comfortable with a petition from the neighborhood indicating they would
keep their children in the home during this time. Her concern was with safety.
(park and Trail Naming) - Mayor Gamache stated he sent an emai1 regarding naming the parks ani] -L
trails and he agreed they should probably come up with some type of policy. He asked Mr. )^ -
Dickinson if it could be added to their next workshop agenda. Mr. Dickinson stated he could add it.
(Meadow Creek Christian School Thanks) - Mayor Gamache thanked Meadow Creek Christian
School for the invitation to their event last week. They are raising a lot of money for their school
project and they did a great job.
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(Quad City TV Hosting) - Councilmember Trude stated with the change in hosts for the Quad City
TV they are being asked to go to Champlin all of the time and she was not finding that convenient
and she wondered if they could advertise and have someone in Andover who would be willing to do
the interviews in Andover and consider it a community service. Mayor Gamache did not think it had
anything to do with the host. He thought it was pushed by Susan Huston to have it all recorded at the
studio and he indicated he could discuss this with her to see what could be done.
(Fun Fest Booth) - Mayor Gamache wondered if the Council wanted to set up a booth this year at
Fun Fest. The Council thought it was a good idea.
Motion by Jacobson, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting
adjourned at 8:50 p.m.
Respectfully submitted,
Susan Osbeck, Recording Secretary
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CD
lar Andover City Council Meeting
Min tes - June 6, 2006
Page
ere, could modify it and put up a building or something. He stated h alked to the staff
about it an they told him the City has a drainage and utility easement over th entire parcel so they
did have con 01 even if someone were to purchase it. The idea was to keep . s as open space. Staff
indicated wiill aving the easements over the parcel, the City was safe at it will be kept as open
space.
Motion by Jacobs , Seconded by Trude, to authorize staff to oceed to purchase Outlot A at
Cambridge Estates m tax forfeit from the State.
Councilmember Qrtte1 wondered if they could take an ement across for open space. Mr,
Dickinson stated they can ake it for public purpose. The annot take it for open space. The public
purpose would be park. Co cilmember Trude thought 't should be for drainage and utility in order
to protect the wetland.
City Administrator Dickinson e plained the fir Council meeting in July is scheduled for July 4,
2006, which is a legal holiday. The Council will eed to reschedule the meeting.
Mr. Dickinson asked the City omey if they t k this strictly for drainage and utility, would it
restrict the kind of things the Co
Hawkins stated they already have
be to take it for park.
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Motion carried unanimously.
Motion by Knight, Second by Jacobson, to resche Ie the City Council meeting to July 5, 2006.
Motion carried unanimou y.
Motion by Trude, econded by Jacobson, to schedule an ED meeting for June 20, 2006 at 6:00
p.m. Motion c ed unanimously.
SCHEDULE EDA
TOR REPORT
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City Aaministrator Dickinson updated the Council on Administration &
activities, meeting reminders and miscellaneous projects.
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Page 1 of1
.I~mes Dickinson
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From: Dana Peitso
Sent: Tuesday, June 20, 2006 11 :06 AM
To: James Dickinson
Subject: FW: Three Rivers Park District Naming Policy
----Original Message-----
From: Todd Haas
Sent: Tuesday, June 20, 2006 10:09 AM
To: Dana Peitso
Subject: FW: Three Rivers Park District Naming Policy
-----Original Message-----
From: Margie Walz [mailto:MWalz@threeriversparkdistrict.org]
Sent: Monday, June 12, 2006 8:30 PM
To: Todd Haas
Subject_: Three Rivers Park District Naming Policy
Naming of Parks and Facilities
Parks or areas and facilities within parks shall be named for a geographic, natural, or historic feature of that park, local folk usage,
h;-4"'ric events, to commemorate people who have made outstanding contributions to the Park District, or persons of local historic r
~'anding civic service.
Margie
The Park District Board of Commissioners must approve the names of any Park District areas or facilities.
Margie Walz
Director Park Operations Service
3000 Xenium Lane
Plymouth, MN 55441
763-559-6746 (office)
763-559-3287 (fax)
mwalz@threeriversparkdistrict.orq
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Policy For Naming
Of City Facilities
It is hereby established that, in naming any City facility (defmed as including, but not
limited to parks, streets, bridges, and buildings), in honor of an individual or individuals
the Park and Recreation Commission (or Planning Commission) will make a
recommendation to the City Council for approval.
The Commission shall only give consideration of such an honor to prominent community
figures who have displayed significant local civic achievement, historical importance and
\ or outstanding City service to the City of Champlin. Said individual(s) shall not hold
public office at the time of the naming action.
The Commission shall consider living memorials (e.g., trees or flower gardens),
monuments (e.g., flagpoles or permanent plaques), or certificates of appreciation in lieu
of the proposed name if such recognition is deemed more appropriate.
In the naming of Parks, the Commission will also take into consideration any unique
geographic feature or landmark in the immediate area of the park area.
In the naming of streets or roadways, the Commission shall take into account the
Metropolitan Grid Street naming system and related public safety concerns.
Any resident may petition for the naming of a public facility to the Commission. The
petition shall contain the names of at least twenty (20) Champlin residents in support of
such naming. Upon receiving said petition the Commission shall hold a public meeting,
preceded by at least ten (10) days notice of the specific naming proposal in the City's
official newspaper. The Commission will make a recommendation to the City Council to
be considered for action within sixty (60) days of said public meeting.
All approvals require a majority vote of the city council.
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City of Cottage Grove
Policy for Naming and Renaming of
Parks, Park Facilities, and Open Space
I. Introduction
The selection of a proper name for a park, park facility, and/or open space is a thoughtful
process which requires careful analysis by many people. This procedure has been
adopted by the City of Cottage Grove to provide the proper guidelines for any naming or
renaming of said amenities.
IL Procedure
The following procedure will be used for the naming of parks, park facilities, and
open space:
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1. Staff, Council, Advisory Body, or Cottage Grove resident recognizes and requests
the naming of a park, park facility, or open space.
2. Staff will prepare and submit the request to the Parks, Recreation and Natural
Resources Commission for review.
3. The Parks, Recreation and Natural Resources Commission will discuss the merit
of the name(s). If there is a list of potential names, they may be added to or
eliminated from the list at this time. No formal recommendation will be made at
this meeting.
4. At the subsequent Parks, Recreation and Natural Resources Commission meeting,
staffwill provide any information requested by the Commission. If there is a list
of names, the list should be narrowed to three at this meeting. No formal
recommendation will be made at this point.
5. At their next meeting, the Parks, Recreation and Natural Resources Commission
shall debate the merits of the remaining name(s) and make a final
recommendation to the City Council.
6. The recommendation will then be placed on the next regular City Council
meeting. If City Council does not approve the recommended name, they will
return the issue to the Commission with direction and the process will begin
anew.
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III. Park. Park Facilitv. and Open Space Namine Criteria
Listed below are the criteria used to determine the naming or renaming of Parks, Park
Facilities, and Open Spaces.
1. The name of the subdivision associated with the Park.
2. The name of the neighborhood in which the park is located.
3. The street name adjacent to or closely identified with the park.
4. The name of a local interest point, or local focal point near the park.
5. The name of an event or historical occurrence associated with the park or area.
6. The name of a person who dedicates a major part or all of the land for the park.
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7. The name of a person of significant stature within the community. He/she must
adhere to at least one ofthe following credentials and complete a waiting period
of at least six months from the conclusion of service or time of death:
a. At least ten years of local service to the community
b. Shown outstanding assistance or support of the local park system
c. Major fmancial donor to the park system
d. A historical figure or family
VIIL Final Determinations
The City Council reserves all rights in the naming or renaming of all parks,
park facilities, or open spaces.
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City of Cottage Grove
NamingIRenaming of Parks, Park Facilities,
and Open Space Application
Applicant Name:
Address:
Telephone Number: (H) ,
(W)
Existing Facility Name:
Proposed Name/Rename: 1.
2.
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3.
Please list reasons for proposed name(s):
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1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO:
Mayor and Council Members
FROM:
Jim Dickinson, City Administrator
SUBJECT:
Discuss Community Survey Results - Open Space Referendum
DATE:
June 27, 2006
INTRODUCTION
An Andover Council 2005-2006 goal is to explore open space preservation. This topic was discussed a
previous Council workshop (January 31, 2006 agenda item is attached) and question relative to open
space were integrated into the recent community survey conducted by Decision Resources Inc..
DISCUSSION
The results of the community survey were presented by Bill Morris from Decision Resources Inc. at the
June 20, 2006 Council meeting. The survey results (attached) indicated that there was strong support for
the City to purchase open space for the purpose of preservation. The survey indicated that residents
would be supportive of an increase in property taxes to support open space preservation in the amount
'\ $20.60 on an annual basis. This would yield approximately $1.5 million on a ten year bond, $2.0 million
\._) on a fifteen year bond and $2.5 million on a twenty year bond. These numbers could grow based on
community growth.
At the June 20th meeting the Council indicated they would like this to be a discussion topic at the next
workshop meeting. The following are some potential discussion points:
I. Should the Council pursue placing an open space referendum on the November 2006 general
election?
2. Should the Council set up a committee to explore open space referendum?
3. What types of parcels would the Council like to focus on preserving?
4. Should a consultant be hired to assist?
BUDGET AVAILABILITY
The community survey cost was $\3,750. The City did budget $20,000 for community survey related
expenses, $6,250 is currently available to assist with incidental expenses if the Council would like to
pursue placing an open space referendum on the November 2006 general election.
ACTION REOUESTED
The Council is requested to discuss the results of the community survey relative to open space, and
provide direction to staff on the next steps the Council would like to take.
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Attachments
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~ The City of Andover is considering a voter referendum to fund
acquisition of open space in the community, to conserve these
parcels of land from development.
62. Would you support or oppose the
purchase of open spaces for per-
manent preservation? (WAIT FOR
RESPONSE) Do you feel strongly
that way?
63.
How much would you be willing to
see your property taxes increase
in order to fund the acquisition
of open spaces? Would you be will-
ing to pay $ per year?
(CHOOSE RANDOM STARTING POINT;
MOVE UP OR DOWN DEPENDING ON
ANSWER) How about $ per year?
(REPEAT PROCESS)
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STRONGLY SUPPORT......33%
SUPPORT...............49%
OPPOSE.................8%
STRONGLY OPPOSE........3%
DON'T KNOW/REFUSED.....8%
NOTHING...............20%
$10.00. . . . . . . . . . . . . . . .14%
$20.00. . . . . . . . . . . . . . . .18%
$30.00. . . . . . . . . . . . . . . . .7%
$40.00. . . . . . . . . . . . . . . . .3%
$50.00. . . . . . . . . . . . . . . .11%
$60.00. . . .. . . . . . . . . . . . .3%
$70.00. . . . . . . . . . . . . . . . .1%
$80.00. . . . . . . . . . . . . . . . .0%
$90.00................ .1%
$100.00. . . . . . . . . . . . . . . .9%
DON'T KNOW/REFUSED....13%
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Community Center Usage
2006 City of Andover
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....... .... -
,..
Used during
Past Year
Community
Center Rating
Decision Resources, Ltd
Open Space Referendum
2006 City of Andover
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Purchase of Open
Space for Preservation
Acceptable Yearty Property
Tax Increase
DeCision Resources, Ltd
Sources of Information
2006 City of Andover
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City Newsletter
City Mailings 0
Grapevine
Website
E-Mal
Meetings
Cable Television
Local Newspapers
Star Tribune
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Decision Resources, ltd
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Decision Resources, Ltd.
3128 Dean Court
Minneapolis, Minnesota 55416
(612) 920-0337
EXECUTIVE SUMMARY
2006 City of Andover
Methodology:
This study contains the results of a telephone survey of 400 randomly selected residents of the
City of Andover. Survey responses were gathered by professional interviewers across the
community between April 25th and May 4th, 2006. The average interview took 29 minutes. In
general, random samples such as this yield results projectable to the entire universe of adult
Andover residents within:!: 5.0 percentage points in 95 out of 100 cases.
Residential Demographics:
Andover was found to be a moderately stable, comparatively young and relatively upscale
community. The median longevity of adult residents is 11.8 years. Eighteen percent of the
sample report moving to the city during the past five years, while 17% were there for over two
decades.
Fifty-seven percent of the households contain at least one school-aged child or pre-schooler.
Nine percent report the presence of senior citizens, with five percent of the households are
composed exclusively of senior citizens. The average age of respondents is 44.5 years old.
Fifty-one percent of the sample fall into the 35-54 years old age range; 16% report ages under 35
years old and 24%, over 65 years old. Women and men are equally represented in the sample.
Ninety-seven percent own their present residences. The median valued home in Andover is
$301,000.00, with 12% valued over $400,000.00. Twenty-one percent report living in the
Northern Precincts One and Nine. Twenty-two percent reside in East Central Precincts Two and
Eight. Twenty-four percent indicate they live in Far Southwest Precincts Six and Seven.
Nineteen percent reside in Southern Precincts Three and Ten, while 14% live in South Central
Precincts Four and Five.
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City of Andover
Residential Survey
June, 2006
The typical Andover resident has a 26 minute commute to their job location. While 33% report
jobs in other Anoka County locations, 18% commute to Hennepin County suburbs, and 13%, to
Ramsey County locations. Seventeen percent work in the City of Minneapolis, and seven percent
work in the community.
Seventy percent of the sample "always" vote in elections, and 24% "nearly always" do so. In
particular, when cities and school districts ask voters to approve referendum proposals, 64% say
they "always vote," and 24% "often vote."
Quality of Life Issues:
A solid 96% rate the quality oflife in the city as either "excellent" or "good;" in fact, 39% rate it
"excellent," ranking within the top 10% of suburban communities. Only four percent are more
critical, rating the quality oflife as "only fair."
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"Open space and rural nature." cited by 21 %, "strong neighborhoods," at 14%, and "location"
within the Metropolitan Area, mentioned by 10% are the most liked features of the city. Nine
percent each like "quiet and peacefulness" and "their home," while eight percent point to "nice
people" and "good schools." "Small town feel" and "shopping opportunities" are each liked
most by Andover residents.
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The most serious issue facing the City of Andover is "growth," posted by 31 %. "Traffic" and
"high taxes" follow, at 13% and 14%, respectively. Boosters - those who see no serious issues
facing the community - are 10% of the sample.
A comparatively strong 88% rate the sense of community pride in Andover as either "excellent"
or "good." Only ten percent are more negative in their evaluations.
Community Characteristics:
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In reviewing a list of twelve community characteristics, majorities think the number or amount of
each one is "enough," with one exception. Over seventy percent, think Andover has enough
"move-up" housing, higher cost housing, and service establishments. Between 60% and 69%
report the community contains "enough" townhomes, parks and open spaces, retail shopping
opportunities, and entertainment establishments. And, between 50% and 59% think the City has
"enough" rental units, starter homes for young families, trails and bikeways, and dining
establishments. On two characteristics, over 40% think the City has "too little." parks and open ,\.....
space and dining establishments. Between 30% and 39% see "too few" entertainment ^
Page 2
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1 City of Andover
'-~ Residential Survey
June, 2006
establishments, starter homes for young families, and trails and bikeways.
Tax Climate and City Services:
City service evaluations are consistently positive. Fire protection, storm drainage and flood
control, snow plowing, park maintenance, and trail maintenance are all rated highly by at least
85%. Animal control receives an 80% favorable rating. Police protection, with a 78% favorable
rating, is 14% below the suburban norm. Street lighting, posting a 74% positive rating and a
25% negative rating, is at the suburban norm. City street repair, with a 74% favorable rating and
a 27% unfavorable rating, actually exceeds the suburban favorable service norm by 23%.
By an overwhelming 72%-19% margin, residents oppose an increase in their city property taxes
if it were used to enhance current city services or offer additional city services. Among the small
minority of supporters of a property tax increase for this purpose, the typical respondent would
accept a $37.50 per year tax increase. Forty-three percent see their property taxes as "high" in
comparison with nearby cities. Forty-nine percent view them as "about average," while four
percent report they are "low." When considering the value of city services - quality versus cost
.- \ - 76% rate it highly and 23% are more critical.
\_~'
A very solid 83% feel the quality of city services has kept pace with growth in the community.
Among the 12% disagreeing, respondents point to the "inability to increase road capacity,"
"lagging street repair," and "inadequate police and fIre services."
There is little support for changing the assessment method for street reconstruction projects. By
a 64%-14% margin, residents oppose changing the property owner's assessment to a defIne
percentage of the total project cost rather than just the cost of concrete and gutter. Among the
small minority in favor of the change, the typical respondent would be willing to pay 16%.
Between 71 % and 85% majorities think the City is "about right" in its enforcement of various
city codes. On only two types of codes does the percentage of residents reach 20% thinking
enforcement is "too tough:" loose animals and junk cars on residential property.
Public Safety Issues:
\. )
-.J
A very high 91 % state they feel "safe" walking in their neighborhood at night; only nine percent
disagree. Fifty percent, however, consider traffic speeding in their neighborhood to be a
"serious" problem. A majority of residents, though, are satisfied with the amount of patrolling by
the Anoka County Sheriff's Department in their neighborhood. But, 35% think there is not
Page 3
cD
" " City of Andover
'_J Residential Survey
June, 2006
enough patrolling in their neighborhood.
Traffic-related problems - "traffic speeding" and "traffic congestion" - are viewed as the greatest
public safety concerns in Andover by 29%. "Drugs" ranked next, at eight percent. Six percent
cite "property theft," while "burglary" and "vandalism" follow, each at five percent. A
comparatively large 16%, though, think there are no serious public safety problems in the
community.
Transportation Issues:
An overwhelming 92% are satisfied with their ability to get where they need to go in the city
within a reasonable'amount oftime; only eight percent are dissatisfied with intra-city travel
times.
\_j
Most Andover residents who work outside the home normally commute to work driving alone.
Four percent use a van or car pool, and two percent use public transportation. Among
respondents who do not use public transportation, a comparatively large 30% would be willing to
use public transportation ifit were more convenient - particularly if there were more pick-up
sites, more destinations, or more service times.
By a virtual tie, 38%-35%, residents are ambivalent about the construction of a vehicle overpass
across the railroad tracks on Bunker Lake Boulevard. Proponents cite "safety," "reducing traffic
back-ups," and "long wait for trains." Opponents point to "not busy enough to justifY," "lack of
need," and "high cost of construction."
Parks and Recreational Issues:
A significant 45% report household members used the Andover Community Center during the
past year. Ninety-four percent of the visitors rate the Community Center as either "excellent" or
"good;" in fact, 48% see the facility as "excellent." Only six percent rate the Center unfavorably,
citing "high costs."
By an large 82%-11 % margin, residents would support the purchase of open spaces for
permanent preservation. Thirty-three percent "strongly support" these purchases. The typical
reSident would accept a $20.60 per year property tax increase for this purpose. But, 20% are
~wilhng to support any property tax increase, while 28% would accept a $40.00 per year
mcrease.
~ )
-"
Page 4
w
(j
\
o
o
City of Andover
Residential Survey
June, 2006
City Communications:
Clearly, the City has developed an extensive and focused communications system. The city
newsletter, "Andover Today," is key to 69% in providing information about city government and
its activities. "Cable television" is relied upon by 14%. Both the "City website" and the
"grapevine" is used by five percent. The City Newsletter, then, is the dominant information
channels used by most residents. "Andover Today," indicated by 64%, is the most preferred way
for residents to receive information about City government. Nineteen percent prefer "City
mailings," and nine percent opt for "cable television." Residents, then, prefer to receive their
information fIrst-hand, from the City of Andover.
Ninety-eight percent regularly receive and read "Andover Today." Among readers, 93% rate the
format as either "excellent" or "good." And, a remarkable 89% also report they read "all of it" or
"most of it." "Andover Today" ranks among the top city newsletters in the Metropolitan Area
Sixty-nine percent of the surveyed households subscribe to cable television. A comparatively
large 46% either "frequently" or "occasionally" watch Andover City Council Meetings or
Commission Meetings on Channel 16.
Ninety percent of the sample have access to the Internet. Thirty-eight percent have accessed the
City of Andover's website. Website users were generally, 85%, able to fmd the information they
sought. Website visitors are split on the type of Internet service they use: 46% have broadband
cable, while 34% have a DSL line, and 19% use a dial-up modem.
By a 45%-29% margin, residents support Andover offering wireless high-speed Internet access.
Among supporters, the typical respondent would be willing to pay $22.50 per month for a service
offered by the City.
In grading the City's overall performance in communicating key local issues to residents in its
publications, newspaper columns, and on cable television, 78% award it "excellent" or "good"
evaluations, while 23% prove more critical. This rating was among the highest across the
Metropolitan Area.
Page 5
Q)
/ 1 City of Andover
''-J Residential Survey
June, 2006
Conclusions:
In general, Andover residents are very satisfied with their community. The survey found a large
number - ten percent - of residents who see no major problem facing the City of Andover.
Concerns about growth and taxes are at normal levels for a growing outer-ring suburban
community. Traffic, though, is a somewhat serious concern, particularly congestion. Residents
rate the quality of life in Andover highly, and express a real sense of community pride.
The key issues facing decision-makers in the future remain balancing growth and development
with natural ambience and the efficient provision of city services. Even so, in balancing the
wishes of residents against their concerns as taxpayers, City government and staff strike an
excellent balance when compared with other suburban communities. However, tax hostility
lurks in the background, particularly with respect to enhancing or expanding city services. In
contrast, residents support a bond referendum for acquiring more open space for permanent
preservation.
*
, \
,,--)
Generally strong city service ratings are posted across the board, with a large majority thinking
services have kept pace with growth. The only aberration is the rating of police protection,
which could be attributed to about one-third of the residents feeling police patrolling is
insufficient in their area of the community. Public safety concerns primarily focus on traffic
speeding.
While most residents do not regard travel time between places in the community excessive,
results suggest that traffic during standard commuter hours may be an issue. The average
commute of26 minutes is one of the highest in the Metropolitan Area. And, the potential
interest in public transportation as an alternative to driving alone is unusually high. Even so,
only limited support is evidenced for the construction of a vehicle overpass bridging the Bunker
Lake Boulevard railroad tracks.
The City of Andover has done an exceptional job in communicating with residents about city
government and policies. "Andover Today" is among the most well-read and regarded city
newsletters in the Metropolitan Area. City Council and Planning Commission telecasts also
register a comparatively high audience. And, the City website is both well-received and highly
utilized for obtaining information.
Clearly, Andover "works." Residents are very happy with their community. They endorse the
direction the City is taking. More important, there is a deep reservoir of goodwill toward City
Government and its ability to tackle the issues ahead.
u
Page 6
w
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrator
FROM: Will Neumeister, Community Development Director
Courtney Bednarz, City Plann4
SUBJECT: Discuss Qpen Space Issue-Planning
DATE: January 31, 2006
INTRODUCTION
This memorandum is intended to provide information on open space preservation
techniques generally, on referendums in Minnesota and to offer potential applications in
Andover.
DISCUSSION
Open Space preservation efforts have evolved over time from simply protecting natural
landscapes and farmland to include acquisition and development of parks, trails,
buildings and recreation facilities.
\.J
Comprehensive Approach
It is important to evaluate the community as a whole to determine what types of natural
amenities remain and their relationship to the City's development policies. In this
manner we can begin to see areas of particular urgency and in a broader sense which
areas make sense for preservation because they can be linked together or perhaps
represent the last chance in an area of the city to preserve some open space. A
comprehensive approach is also more likely to garner broad community support and will
certainly be a useful tool in guiding park dedication decisions in the future.
Multiple Funding Sources
As land prices continue to rise it will be important to combine all available resources to
make open space preservation feasible. Some of the options include:
. Landowner donation
. Purchase of conservation easement (as opposed to fee title)
. Transfer or purchase of development rights
. Park dedication
. Federal, state and Non-profit grant programs
. Bond referendum
o
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,/ '\
'-)
Opens Space efforts in Minnesota
The legal size document enclosed in the packet is a list of conservation referendum
measures in Minnesota The far right column indicates the actual ballot language and
typically Sllmmm-tzes the activities that will be undertaken. According to the Trust for
Public Land the success rate in Minnesota is approximately 76% which is a few points
higher than the national average.
..
Referendum Measure Planning
A flowchart is attached to show the detailed steps involved in a referendum effort. One
of the things that we have learned is the importance of active volunteer and community
groups to begin to build support for such an effort. Polling also plays an important role in
determining what the most successful focus of the program will be.
Potential applications in Andover
There are a variety of ways that approval of open space bonding/funding could be used to
enhance the park and open space system in Andover.
1. There are scenic properties throughout Andover. Depending upon the goals of the
Council, specific sites can be evaluated more closely. If funding were approved
as a publicly supported bond referendum, selected properties could be acquired.
o
2. There are large wetland corridors throughout Andover that limit the development
potential of parcels so encumbered. With funding made available by a bond
referendum there may be an opportunity to secure pristine natural areas that have
limited development potential as well as the link them to the regional trail system.
3. The 'full buildout' of the park and trail systems could be funded.
ACTION REQUESTED
The Council is asked to discuss this item and to provide direction to staff.
Attachments
Embrace Qpen Space Survey Results
Referendum Flow Chart
Enclosures in Packet
Matrix of Referendum Efforts in Minnesota
The Economic Value of Open Space
Respectfully submitted,
lOt; /lL,n,~ .r. :::--
Will Neumeister
~J
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EMBRACE OPEN SPA C E
2005 Twin Cities Metro Area Public Opinion Survey
The public opinion survey is part of a comprehensive evaluation of the economic value of open space
from the public education campaign, Embrace Open Space. It provides insight into how much Twin
Citians value open space.
Kev Survev Findin!!"s:
· Nearly two-thirds of Twin Cities residents would pay between 10 percent and 25 percent more
for a home that was within walking distance to an open space.
· Among all metro residents, 71 percent said they would pay at least 10 percent more for a home
within walking distance of an open space. Among residents who have recently moved, 70
percent said they would pay at least 10 percent more; among those who intend to move soon,
69 percent said they w~)Uld pay at least 10 percent more.
· By a 70 percent - 24 percent margin, residents would support a $30 per year property tax
increase to raise funds for purchasing, restoring, and maintaining natural areas in their county.
.
Residents reporting they are "very satisfied" with nearby open space are more active in their
communities. Residents who are "very satisfied" with the amount of nearby amount space also
are more likely to have stronger ties to their entire community than others; 50 percent of those
very satisfied with the nearby open space say they feel a real tie to their city or township
compared to 40 percent of all respondents who felt close ties.
\
'---)
. There is a similarity in the data between older, more affluent residents and younger, midd1e-
income Twin Citians. Fifty-eight percent of residents between 35 and 54 were willing to pay
between 10 percent and 25 percent more for a home within walking distance of open space,
compared to 53 percent of those 55 and older.
· In 2002, Dakota County passed a referendum to raise property taxes for open space acquisition
and preservation. Most Dakota County residents still see great value in preserving open space;
for example, 73 percent agree with the statement, "even if the land acquired for preservation is
not in my immediate area, Dakota County should preserve open space as a legacy for the
future. "
· Most Dakota County residents think the referendum funds allowed preservation to occur in key
parts of Dakota County. By a 47 percent-7 percent margin, residents agree that the referendum
allowed Dakota County to acquire and preserve open spaces in spite of significant
development throughout the county.
\.J
Methodology:
This study was conducted by Decision Resources Ltd., a Minneapolis research fIrm. It contains the results of a
telephone survey of 500 randomly selected residents of the eleven-county Metropolitan Area. In addition, a
"balloon" sample of Dakota County residents was undertaken to bring their number to 400 respondents. Survey
responses were gathered between August 15th and September 6th, 2005. In general, random samples such as this
yield results projectable to the entire universe of adult Greater Metropolitan Area residents within :1:4.5 % in 95 out
of 100 cases; in the case of Dakota County residents, the results are projectable within:l: 5.0 % in 95 out of 100
cases.
www.embraceopenspace.org
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CD
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: Update on 2007 Budget & 2007-2011 CIP
DATE June 27, 2006
INTRODUCTION
City Departments are well underway to compiling their proposed 2007 Annual Operating
Budgets; the deadline for each department's submission to Finance/Administration is July 5,
2006. The attached budget calendar outlines the 2007 Budget preparation activities and the
tentative deadlines for each item,
DISCUSSION
Budget Guidelines:
The following are City Council's 2007 Budget Development guidelines (established by the City
Council on May 2, 2006) being used by City Staff in preparing the operating budget:
1) A commitment to maintain or reduce the City Tax Capacity Rate, utilizing recent market
value growth to meet the needs of the organization and positioning the City for long-term
competitiveness, staffing and capital requirements through sustainable revenue sources and
operational efficiencies.
2) A commitment to review various revenue streams, including but not limited to tax levy, state
aid, grants and special assessments, to adequately fund necessary City roadway
improvements.
3) A fiscal goal that works toward establishing the General Fund balance for working capital at
no less than 35% of planned 2007 General Fund expenditures.
4) A commitment to limit the 2007 debt levy to no more than 25% ofthe gross tax levy and a
commitment to a detailed city debt analysis to take advantage of alternative financing
consistent with the City's adopted Debt Policy.
5) A comprehensive review of the condition of capital equipment to ensure that the most cost-
effective replacement schedule is followed. Equipment will be replaced on the basis of a cost
benefit analysis rather than a year based replacement schedule,
6) A team approach that encourages strategic planning to meet immediate and long-term
operational, staffing, infrastructure and facility needs,
,~) 7) A management philosophy that actively supports the implementation of Council policies and
goals, and recognizes the need to be responsive to changing community conditions, concerns
and demands in a cost effective manner.
Fund Balance Update:
The work being done by Staff relative to 2006 revenue and expenditure estimates will assist in
achieving the Council guideline that works toward establishing the General Fund fund balance
for working capital at no less than 35% of planned 2007 General Fund expenditures. The
estimates will preserve the emergency reserve fund balances for core services (snow emergency
($50K), facility management ($50K), and information technology ($50K)) created through the
2006 Budget process.
The current General Fund fund balance designation for legal defense ($150K) will be released for
use in the 2007 Budget. The City was successful in preserving the District Court decision at the
State Court of Appeals.
New Staffing Requests:
F '\
I
'---/
The deadline for new staffing requests is due July 5th. I am anticipating that requests are
forthcoming from the Fire Department, Public Works and the Community Center. The staffing
request for the Fire Department will likely be accompanied by a grant application and the Public
Works request will be requested to keep pace with community growth.
A staffing request for the Community Center will flow through the Community Center Advisory
Commission and be dependent on available revenue sources.
Personnel Related Implications:
To date the following are projected issues facing personnel related expenses:
1. A total salary compensation adjustment package will ultimately be proposed to provide
wages that are competitive with other government entities. Human Resources has
indicated that 2007 wage proposals in other communities for a cost-of-living increase are
ranging from 3% to over 4%. Finance/Administration is currently utilizing a 3.5% cost-
of-living increase for the proposed 2007 Budget as a place holder. Council concurrence
with this percentage will be sought on this issue once all the department budgets are
compiled.
(J
2. It is anticipated that as in past budgets, that there may be a need to request additional
budget dollars to bring into market positions that are not competitive with comparable
communities. The past few years that number was $25,000 to $30,000, the proposed
2007 Budget will be proposed a lesser number ($15,000) since the past few years
adjustments have made significant strides in achieving competitive pay. Also the City
will need to prepare for Pay Equity Compliance. The City's Human Resources Manager
2
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in consultation with the City Council and City Administrator will again conduct the
market analysis.
3. The proposed budget is currently carrying a 15% health insurance increase (the
guaranteed maximum increase under our contract with Preferred One). This budget will
be adjusted once a mid year review of the health plan is conducted. You may recall that
the City switched to a high deductible plan with a health spending account (HSA). I am
remaining optimistic that the switch will lower future health insurance increases.
4. Various departments will have changes in the personal services line items do to the
reallocation of staffing in the respective departments. The most significant allocation
changes will be in Protective Inspection, Public Works, Planning, Administration, and
Finance departments. The Public Works allocations are to be reflective of actual;
Protective Inspection Department reflecting staffing shifts; the Administration and
Planning allocation reflecting a reduction in the amount of time charged to the EDA
budget; and the Finance Department will reflect a reduction in the total staffing
complement.
Contractual Departments:
1. The City Attorney has submitted a 3% contract increase. The increase is substantiated
primarily by the increase in the number of criminal prosecutions and slight modification
, " to accommodate legal expenses that are not covered under the retainer agreement.
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2. The Anoka County Sheriffs contract is currently being negotiated. Administration has
requested pricing for additional patrolling and increased crime prevention services.
Council direction is sought on whether or not this is the direction you want the contract to
be explored.
Capital Projects Levy:
Capital Proiects Levy - The 2007 Budget number for the Capital Projects Levy is currently being
analyzed and will be presented at a future workshop.
· Road and Bridge - This levy will be proposed for transportation programming related to
maintaining City streets, roadways and pedestrian trails. This could be the fourth year that
a portion of the Road & Bridge Fund is dedicated to pedestrian trail maintenance. This
levy is also used for the City's seal coating and crack sealing programs and to street
overlays. The 2006 Road and Bridge levy was calculated according to Council Policy
based on annual growth increases (This policy is currently under review and will be
discussed as part of the Special Assessment Policy).
...
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· Park Improvements - This levy will be proposed as an annual appropriation to be used to
underwrite a wide range of park improvement projects as recommended by the Park and
Recreation Commission and approved by the City Council. This funding is intended to be
a long-term supplemental source of capital funding for park projects that would be
3
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separately identified in the City's Five-Year Capital Improvement Plan. A 3% levy
increase will be proposed.
.
Capital Equipment/Proiects - Under the Capital Projects Levy a levy will be proposed to
be designated to capital improvement/equipment project expenditures. Through this
designation, the City, over time, will be able to build a fund reserve to avoid cash flow
"spikes" and address a wide range of capital improvement needs such as facility
maintenance projects under a more controlled spending environment. No increase will be
proposed for this levy. which is currently approximately $210.000.
Attached to this report is a summarv of the current submissions to date for the 2007-2011 CIP.
the Council is requested to review the listing and indicate at the meeting if there appears to be
any significant proiects that the Council would like to see that may not be covered.
Debt Service Levy:
Annually the Finance Department conducts a detailed debt service analysis to monitor
outstanding debt and to look for early debt retirement or refinancing opportunities that will yield
interest expense saving to the City, that process is currently underway.
The Debt Service levy will need to provide for (at a minimum) the following debt service
pavrnents:
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· 2004A G.O. Capital Imp. Bonds
· 2004 EDA Public Facility Bonds
· 2005 G.O. Capital Imp. Bonds
· 2005B G.O. Equipment Certificate
· 2006B G.O. Equipment Certificate
$365,051
$889,718
$126,305
$ 63,945
$188,475
It is anticipated that there will also be an additional $200.000 added to the mInimum to
accommodate a 2007 G.O. Equipment Certificate to purchase equipment that will be outlined in
the 2007-2011 CIP.
The levy for the 2004 EDA Public Facility Bonds represents the levy designated in the pro-forma
financial statements for the community center.
ACTION REQUESTED
The Council is requested to review the 2007 Budget progress and the draft 2007-2011 CIP and
provide direction to staff.
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City of Andover, MN
- Capital Plan
,
, -~ ) 2007 thru 2011
PROJECTS BY DEPARTMENT
Department Project# Priority 2007 2008 2009 2010 2011 Total
!Central Equipment ,
Canopy for Fuel Island 0948800-01 3 30,000 30,000
Replacement - Hotsy Pressure Washer 0948800-02 3 7,000 7,000
Replacement - Floor Sweeper 10-48800-01 1 35,000 35,000
Replacement - Service Truck 10-48800-02 2 28,000 28,000
Central Equipment Total 37,000 63,000 100,000
ICommunity Center I
Walk Behind Floor Scrubber 07-44000-01 1 7,500 7,500
Cal)lel- West Side Entrance 07-44000-02 2 8,000 8,000
Kitchen Equipment - Fryer/Grill 08-44000-01 2 7,000 7,000
Storage Building 10-44000-01 2 15,000 15,000
Community Center Total 15,500 7,000 15,000 37,500
'. :Elections I
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Voting Equipment 0741310-01 84,000 84,000
Elections Total 84,000 84,000
IEngineering ,
New Development Projects 0741600-01 1 351,000 241,000 248,000 300,000 300,000 1,440,000
Pedestrian Trail Maintenance 0741600-02 1 48,000 49,000 50,000 51,000 52,000 250,000
Replacement - Blazer #11 0941600-01 2 30,000 30,000
Replacement- Total Station 0941600-02 1 21,000 21,000
Engineering Total 399,000 290,000 ' 349,000 351,000 352,000 1,741,000
IFacility Management ,
Cal)lel Replacement 0741900-01 2 10,000 10,000 10,000 10,000 10,000 50,000
Annual ParKing Lot Maintenance 0741900-02 1 20,000 21,000 22,000 23,000 24,000 110,000
Communication Radios 07-41900-03 1 10,000 10,000
Fire Sl #2 Addition and ParKing Lot Improve. 0741900-04 2 450,000 450,000
Recycling Building & Fence 0741900-05 1 250,000 250,000
Attached Storage Building 0741900-06 1 200,000 200,000
Surface Seal all Brick Structures 0841900-01 1 40,000 40,000
Land Purt:hase 0841900-02 1 515,217 515,217
Building A - Seal Floor 0841900-03 1 7,000 8,000 15.000
Sail Storage Building 0841900-04 1 350,000 350,000
'.. Fueling Station & Larger Fuel Tanks 0941900-01 1 250,000 250,000
'---/' Addition to Storage Building & Vehicle Mainl Shop 0941900-02 0 1,850,000 1,850,000
Pedestrian Tunnel Under Crosstown Blvd. 1041910-01 1 300,000 300,000
Wednesday, June 2 J, 2006
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Department Project# Priority 2007 2008 2009 2010 2011 Total
) Facility Management Total 940,000 943,217 2,132,000 341,000 34,000 4,390,217
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IFire I
Rescue Trucks 07-42200-01 1 40,000 40,000
New Mobile Data Terminals in Fire Trucks 07-42200-02 2 30,000 30,000
Water/Ice rescue boat 07 -42200-{J3 1 20,000 20,000
Replacement - Hydraulic Rescue Equipment 07-42200-04 2 30,000 30,000
Hose WasherlT ester 07-42200-05 2 8,000 8,000
Thermal Imaging Camera 07-42200-06 1 14,000 14,000
Replacement - Fire Marshall Vehicle 08-42200-01 2 30,000 30,000
Replacement - Fire Tanker #31 OB-42200-fJ2 1 295,000 295,000
Replacement - Fire Engine #11 09-42200-fJl 1 400,000 400,000
Replacement - Ladder Truck #11 10-42200-fJl 1 850,000 850,000
Replacement - Fire Chiefs Vehicle 10-42200-fJ2 2 40,000 40,000
Fire Total 142,000 325,000 400,000 890,000 1,757,000
!Park & Rec - Operations I
ReplacelRepair Play Structures - Various Pari<s 07-45000-01 2 40,000 40,000 40,000 40,000 40,000 200,000
Replacement - Seff-Prnpelled 48. Sweeper 07-45000-02 2 20,000 20,000
Zern Turn Mower 07-45000-03 1 7,500 7,SOO
Replacement - Torn Grnundsmaster 328 07-45000-04 1 32,000 32,000
Truck - 3/4 Ton Crew Cab 08-45oo0-fJl 1 35,000 35,000
Replacement - Mower Trailer 08-45000-02 1 8,500 8,500
Replacement - Torn Grnundmaster 08-45000-03 1 22,000 22,000
" '; Replacement - Large Capacity Lawnmower 09-45oo0-fJl 1 112,000 112,000
"-- Replacement - Torn Grnundsmaster 09-45000-02 1 23,000 23,000
Replacement - Trailer 11-45000-01 2 9,000 9,000
Replacement - One Ton Pick Up wlPlow 11-45000-02 2 65,000 65,000
Park & Rec - Operations Total 99,500 105,500 175,000 40,000 114,000 534,000
IPark & Rec - Projects I
Andover Station North Compiex 07 -45oo1-fJl 385,000 35,000 420,000
T enace Pari< 07-45001-fJ2 55,000 55,000
Crooked Lake Boat Landing 07-45001-fJ3 125,000 125,000
Slrootman Pari< 07 -45oo1-fJ4 40,000 40,000
Annual Miscellaneous Prnjects 07-45001-99 25,000 25,000 25,000 25,000 25,000 125,000
Forest Meadows Pari< 08-45001-fJl 25,000 25,000
Sophies South Pari< 08-45oo1-fJ2 75,000 75,000
Woodland Crossing Pari< 08-45001-fJ3 57,000 57,000
Andover Lions Pari< 09-45oo1-fJl 85,000 85,000
Hawkridge Pari< Imprnvements 1O-45oo1-fJl 500,000 SOO,OOO
Prairie Knoll Pari< - Phase III 10-45001-fJ2 150,000 150,000
Park & Rec - Projects Total 630,000 217,000 110,000 675,000 25,000 1,657,000
'Planning & Zoning I
Replacement - Ford Taurus #15 08-41S00-fJl 2 20,000 20,000
, Planning & Zoning Total 20,000 20,000
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:Sanitary Sewer I
Wednesday, June 2 J, 2006
Department Project# Priority 2007 2008 2009 2010 2011 Total
Lift Staion #1 Upgrade 07 -48200-!l1 85,000 85,000
) Crosstown Blvd Trunk Sewer Line 07 -48200-!l2 400,000 400,000
'. - - Yellow Pine Lift Station 08-48200-01 650,000 650,000
New JeWac Truck 08-48200-!l2 300,000 300,000
Sanitary Sewer Total 485,000 300,000 650,000 1,435,000
!Storm Sewer I
Storm Sewer Improvements 07-48300-01 1 50,000 51,000 52,000 53,000 54,000 260,000
New Track Backhoe 08-48300-01 2 80,000 80,000
Replacement- Elgin Street Sweeper 10-43100-!l1 1 150,000 150,000
Stonn Sewer Total 50,000 131,000 52,000 203,000 54,000 490,000
:Street Signs I
Reptacement - Sign Truck #410 07-43300-01 2 75,000 75,000
Radius Master Machine 08-43300-01 1 8,400 8,400
Street Signs Total 75,000 8,400 83,400
~Streets I Highways ~
Annual Street Seal Coat Project 07-43100-01 1 287,632 271,328 480,438 485,888 179,724 1,705,010
Annual Street Crack Seal Project 07-43100-02 1 89,841 98,968 145,119 39,417 158,041 531,386
Annual Street Mill and Overlay 07-43100-03 1 1,022,994 791,004 736,820 937,467 948,387 4,436,672
Annual Pavement Mar1dngs 07-43100-04 1 15,000 16,000 17,000 18,000 19,000 85,000
'\ Annual Curb Replacement 07-43100-06 1 40,000 41,000 42,000 43,000 44,000 210,000
'-- ) Mounted Pothole Spray Patcher 07-43100-07 1 150,000 150,000
Replacement - Pavement Mar1<er Sprayer 07-43100-08 1 10,000 10,000
Asphatt Paving Machine 07-43100-09 1 90,000 90,000
Replacement - Dump Truck wI Snow Removal #195 07-43100-10 1 200,000 200,000
Rail Road Quiet Zones 07-43100-11 1 500,000 500,000 1,000,000
Construct Bikewayl Walkway Corridors 07-TRAIL-!ll 1 60,000 100,000 230,000 75,000 465,000
Municipal State Aid Routes I New & Reconstruct 08-43100-!l1 1 383,000 898,800 767,000 714,000 2,762,800
Replacement - Hot Asphatt Box 08-43100-!l2 1 40,000 40,000
Intersection Upgrades 08-43100-03 1 175,000 175,000 275,000 625,000
Dump Truck wlSnow Equipment 08-43100-!l4 2 155,000 155,000
Replacement- Dump Truck wI Snow Removai #197 08-43100-!l5 1 200,000 200,000
Replacement- Water Tanker 09-43100-01 2 100,000 100,000
Streets I Highways Total 3,023,467 3,287,100 2,026,3n 2,365,m 2,063,152 12,765,868
!Water I
Rehabilitation of Wells 07 -48100-!l1 1 45,000 45,000 50,000 50,000 190,000
Sealing of Well #1 07-48100-02 2 10,000 10,000
Water Main along South Coon Creek Drive 08-48100-01 1 750,000 750,000
Water Tower Painting 08-48100-!l2 1 350,000 350,000
Demolish 500,000 Gallon Water Tower 09-48100-!l1 1 175,000 175,000
Construct Water Tower 09-48100-!l2 1 2,950,000 2,950,000
WTP Reciaim Tank Addition 10-48100-01 1 500,000 500,000
Water Total 55,000 1,145,000 3,175,000 550,000 4,925,000
) GRAND TOTAL 5,998,467 6,n9,217 9,106,3n 5,493,m 2,642,152 30,019,985
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Wednesday, June 21,2006