HomeMy WebLinkAboutCCAC June 5, 2006
- )
~ -.-/
NDOVER
CommuniSt ~nkr
Andover Community Center Advisory Commission
Monday, June 5, 2006
7:00 pm
Andover Community Center
Community Room B
1. Call to Order - 7:00 p.m.
2. Approval of Minutes - Monday, May 1,2006
o
3. 2007 Budget
4. Staff Updates
· After School Gym Update
· Review Outstanding Items Reference Sheet
· Kid Adventure Classes
· ACC Activities
· Ice Out
· Usage Hours
· Audited Financials
5. Other Business
6. Adjournment
/ ')
'---./
,~
CITY OF ANDOVER
Budget Detail for Revenue Codes
(List each revenue account individually with specific detail)
@
Department I Cost Center:
Community Center - 2130
Amount Requested
Object
Code
Explanation
2006
Budget
Community Center
2007
Adjustment
Total
2007
Request
Priority
1 through 5
1-high: 5-low
44000-55570 Vending Revenue - Shared
Common Space
15,000
(9,000)
6,000
o
o
()
Community Center. Concessions
44100-55540 Concessions
44200-55515 Skate Sharpening
Community Center. Pro Shop
2,000
o
o
(1,000)
1,000
o
o
o 44300-55505 Ice Rental
274,000
o
o
10,000
284,000
o
o
,~
CITY OF ANDOVER
Budget Detail for Revenue Codes
(List each revenue account individually with specific detail)
Department I Cost Center:
Community Center - 2130
Object
Code Explanation
44300-55510 Open Skate
Amount Requested Total Priority
2006 2007 2007 1 through 5
Budget Adjustment Request 1-high: 5-low
10,000 (2,000) 8,000
0 0
0 0
:J
44400-55520 Fieldhouse Rental
Community <:enter - Fieldhouse
40,000
o
o
25,000
65,000
o
o
~
o
o
o
o
o
o
,~
CITY OF ANDOVER
Budget Detail for Revenue Codes
(List each revenue account individually with specific detail)
Department I Cost Center:
Community Center. 2130
Amount Requested
2006 2007
Total
2007
Priority
1 through 5
1-high: 5-low
44900-56910 Interest Income
Community Center. Mise
2,000
o
o
2,000
o
o
~
Grand Total for all Revenues
$577,900 ~~~~~:.?:~~
" )
.~
,-~
NDOVER
C(Jmmtll1~ ~l1kr
(f)
15200 HANSON BLVD, . ANDOVER, MINNESOTA 55304 , (763) 767-5100
FAX (763) 755-2129 'WWW.CI.ANDOVER,MN.US
TO: Andover Community Center Advisory Commission
CC:
FROM: Erick Sutherland - Rec, Facility Manager
SUBJECT: Review Outstanding Items
DATE: June 1, 2006
Issues list as of
. ,
,~
COMPLETED PROJECTS
.:. Total hours available/sold report
.:. Punch Cards went on sale May 1,
.:. Ice has been completely repainted, All compressor and dasher board work is completed,
ON-GO/NG PROJECTS.
[J Newsletter Article for Andover Today
[J 2007 Budqet - It's budget time again. Staff is working on data to bring forward a preliminary 2007
budget at the next commission meeting.
[J Manuals - Staff continues to colleet information for both the safety and facility manual.
[J Mailinqs - Staff has compiled a list of potential show promoters and event planners, Plans are
underway to mail information as well as phone calls to inquire about their business and if our facility
would work for them.
[J Fun Fest - Staff continues to work on details, giveaways, and handouts as we make our way
toward July. The craft sale and silent auction (if held) are slated for the field house, Open skate
sessions will be offered as well as information booth staffed,
[J Kid Adventure Classes - Working with Youth First on flyer and registration materials,
ON HOLD
> Mailinq - Mailing labels have been generated for 800 in-home licensed daycare providers located in
Anoka County, Mailing will be sent in early fall suggesting winter field trip opportunities in the field
house.
) OTHER ITEMS OF INTEREST
Note: If you have any items that you would like to add to the list, let me know at the meeting,
,.,--- -~ -.-..-._._______.__"...___.__.._~._..,_.,_.v~~___,_______..____.__~._.___ _ __. .__ ____,_ . __~,._.~._~.___._._.______..._..<._____.,..~__._
" .J ,~
,-- " /
'--"',
"-... .
. '..,. l' , "
:-.
,
~" II
,~
.- "
\-J'
........,
u;
.
Andover Community Center
Summer Kid Adventure Classes
For Kids Grades 1-5
Register Now For One or More:
,
,~
\) ~ ,: .~
" _I
II Wild About Wildlife
111 Build Your Own Birdhouse
'::,..'-~
II Sharks Sharks Sharks '" .
II Day Of Crafts
_ Field Day
All classes will be held from 10 a,m.-Noon
at the Andoyer Community Center
15200 Hanson Blyd. NW
Andover, MN 55304
www.ci.andoYer.mn.us
(763) 767-5100
YOUTH fl RST
COMMUNITY
OF PROMISE Classes sponsored by:
~~-~....~;::-;;.;.,~ Youth First and the Andover Community Center
\:r~
:J - _n,~___ -. i'-.~
.J
,~
2886 Andover Communlf~ Center
Summer kid Adventure Classes
" '.
. I
'-The Andover Community Center and Youth First would like to invite kids who, this fall, will be
entering grades 1 through 5 to participate in the Andover Community Center Kid Adventure
Classes. All classes will be held at the Andover Community Center from 10:00 am to Noon.
Registration deadline is a minimum of one week before the class date. Early sign-up is suggested as
some classes are limited. Classes are filled on a first-come, first-serve basis.
---..,..._-~-- -- ----,..-.-.------~ .. ~~---7-~~.".___.___:.-"..---.-.-__.__ _,'_ .~_.,..,~..,..,. ._,__.___~_.__. _'~'
:j Day of Crafts
:1 Let your imagination soar through creativity. Participants work their way through four (4) craft stations
.j creating a variety off un crafts, All class materials are provided. No class limit. .
" Thursday, August 10 10:00 a,m,-Noon $12,00 KA06-04
~'\
E~"'''l :'
" ' /' ~ '/'
t ' I,
"...., :/. ','
..:,' ;.l-......1
, ..' ~.~t '
..~,~...
I }~
.,,,
_" >{,'
;: Wild about Wildlife
,j There is wildlife all around! Enjoy an interactive presentation on urban wildlife. This class features live animals and is
:1 presented by the Humane Society. This interactive class allows kids to learn and ask questions and to pet the animals.
:l Learn how to make snacks for the wildlife in your own back yard. Class limited to 30 participants.
'. Wednesday, July 5 1O:00-Noon $ 15.00 KA06-01
1~~ Build your Own Birdhouse
.~,.., . ~ 11;) Pick up a hammer and build a birdhouse for your fine feathered friends. All class materials are
. provided and participants will take home their new birdhouses. No class limit.
; . Thursday, July 27 10:00a.m,-Noon $15,00 KA06-02
q
j Sharks Sharks Sharks
:1 Touch a live shark and other ocean animals! Underwater Adventures presents Sharks Sharks Sharks.
'; Participants will learn about the shark, create shark crafts and receive a coupon for one free child admission to Underwater
.j Adventures at the Mall of America. Class limited to 30 participants.
,/ -'I Thursday, August 3 10:00 a,m.-Noon
'. /
$20.00
KA06-03
.!
j Field Day
'1 Fun and games for all! Playa variety of corporative and competitive games in the gym. Kids will be
. divided into smaller "teams" to rotate through the various activities. No class limit.
Thursday, August 17 10:00 a.m.-Noon $12,00 KA06-05
-~-"-~~__'__""--_'~~_~__~r_~_~____~___._._ '__'~'~'._~.,__._~.. _,_.___ ~_~_~__~__~ ~~__~_~._--..-._~~.._
.. - .... .- - + -~
How To Register: Complete a Kid Adventure Registration Form and mail to the Community Center along with
full payment (cash or check). Registration deadline is a minimum of one week prior to date of class.
Confirmations: To receive confirmation by email, provide your email address on the registration form. If an email address
is not provided a confirmation postcard will be sent to the address provided on the registration form.
Cancellations/Refunds: The Andover Community CenterN outh First reserves the right to cancel a class due to
insufficient enrollment. If an activity is cancelled due to lack of enrollment, you will be notified by mail, email, or telephone
and your class fee refunded. A 100 percent refund will be made if the class is cancelled or if child withdraws 7 days prior to
the date of class. No refunds thereafter.
.' 'Transportation: No transportation is provided.
'-J
If you have any questions, please contact Cindy at the Andover Community Center at 763-767-5100.
Registration Forms and information is also available at the Andover Community Center and
by clicking on the Community Center link at www.ci.andover.mn.us
" ,
J
"- ,
Ice Arena and Field House Usaf!e Statistics
Ice Arena
Year
* Hours Utilized
Revenue
Budf!et
2005
2006 (Projected)
2002
2180
$266,000
$288,000
$274,000
* Hours utilized is all hours used. There are hours such as public
skate, open freestyle and open rink rat hockey that are not
charged for ice. That revenue would show up in fee admissions.
, ,
,~
Field House
Year
* Hours Sold
Revenue
Budf!et
2005 (Opened 7/15)
2006 (Projected)
730
2200
$23,000
$63,000
$40,000
* Hours sold is all hours sold to an outside user. There are hours
such as open gym, after school program and the walking program
that are not charged or fully scheduled. The above-mentioned
hours revenue would show up in fee admissions.
\
,
, ./
CITY OF ANDOVER, MINNESOTA
SPECIAL REVENUE FUND - COMMUNITY CENTER
SCHEDULE OF REVENUES, EXPENDITURES AND
~ CHANGES IN FUND BALANCES - BUDGET AND ACTUAL
, For The Year Ended December 31,2005
- With Comparative Actual Amounts For The Year Ended December 31, 2004
Variance with
Final Budget-
Budgeted Amounts Positive
Original Final Actual (Negative)
Revenues:
Charges for services
Ice Rental $ 322,500 $ 297,500 $ 316,977 $ 19,477
Fieldhouse Rental 64,000 64,000 26,144 (37,856)
Concessions 25,000 25,000 39,521 14,521
Proshop 1,196 1,196
Vending 20,000 20,000 6,316 (13,684)
Advertising 35,000 35,000 7,416 (27,584)
Charges for services 466,500 441,500 397,570 (43,930)
Investment income (12,343 ) (12,343)
Miscellaneous 25,000 137,612 112,612
Total revenues 466,500 466,500 522,839 56,339
Expenditures:
Current:
Salaries & benefits 248,218 248,218 189,711 58,507
Departmental 29,000 29,000 77,360 (48,360)
,j Operating 113,000 113,000 313,220 (200,220)
Professional services 10,000 10,000 9,609 391
Current 400,218 400,218 589,900 (189,682)
Revenue over (under) expenditures 66,282 66,282 (67,061) (133,343 )
Other financing sources (uses)
Transfers in 125,000 125,000 4,216 (120,784)
Transfers out (422,098) (434,309) (12,211)
Total financing sources (uses) ] 25,000 (297,098) (430,093) (132,995)
Net increase (decrease) in fund balance $ ]91,282 $ (230,8] 6) (497,]54) $ (266,338)
Fund balance (deficit) - January ] 476,723
Fund balance (deficit) - December 3] $ (20,431)
\
,