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Home My WebLink AboutCC June 20, 2006 (j o ::J , ..' ,.,. ~'- ~. NDbvER~S} 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular City Council Meeting - Tuesday, June 20, 2006 Call to Order-7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes; 6/6/06 Regular) Consent Items 2. Approve Payment of Claims - Finance 3. Approve Plans & Specs/Order Advertisement for Bids/06-12/Crosstown Boulevard NW Trail & 06-17/The Oaks Park Trail - Engineering 4. Accept Feasibility ReporVWaive Public Hearing/Order Plans & Specs/06-20AlMeadow Creek Christian SchooVIum Lane Improvements - Engineering 5. Approve No Parking Resolutionl05-II/Tulip Street NW - Engineering 6. Order Plans & Specs/06-7/2006 Trail Maintenance - Engineering 7. Adopt Resolution Authorizing Automark Voting Equipment - Clerk 8. Approve Market Rate/Pay Equity Adjustments - Administration Discussion Items 9. Receive Anoka County Sheriffs Department Monthly Report - Sheriff 10. Community Survey Presentation - Decision Resources Inc. - Administration 11. Award BidIWoodland Crossings (05-32), Shaw's Glen (05-24), Cardinal Ridge (05-20) & Adjacent Parcels- Engineering 12. Consider Variance/Shared Driveway/I 94 7 - 161 51 Avenue NW - Planning 13. Consider Sketch PlanJWoodland Hills/I 7404 Ward Lake Drive NW - Planning 14. Consider Sketch Planffownhomes/Located Between Crooked Lake Blvd. NW & Gladiola St. NW - Planning Staff Items 15. City Administrator - Outside Committee Appointment - Administration 16. Schedule July EDA Meeting - Administration 17. Schedule July Workshop -Administration 18. Administrator's Report - Administration Mayor/Council Input Adjournment C) (j '-- C) ~ NDOvE~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular City Council Meeting - Tuesday, June 20, 2006 Call to Order - 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes; 6/6/06 Regular) Consent Items 2. Approve Payment of Claims - Finance 3. Approve Plans & Specs/Order Advertisement for Bids/06-12/Crosstown Boulevard NW Trail & 06-17/The Oaks Park Trail - Engineering 4. Accept Feasibility Report/Waive Public Hearing/Order Plans & Specs/06-20AlMeadow Creek Christian Schoolffum Lane Improvements - Engineering 5. Approve No Parking ResolutionJ05-11ffulip Street NW - Engineering 6. Order Plans & Specs/06-7/2006 Trail Maintenance - Engineering 7. Adopt Resolution Authorizing Automark Voting Equipment - Clerk 8. Approve Market Rate/Pay Equity Adjustments - Administration Discussion Items 9. Receive Anoka County Sheriff's Department Monthly Report - Sheriff 10. Community Survey Presentation - Decision Resources Inc. - Administration II. Award BidIWoodland Crossings (05-32), Shaw's Glen (05-24), Cardinal Ridge (05-20) & Adjacent Parcels- Engineering 12. Consider Variance/Shared Driveway/I 947 - 16151 Avenue NW - Planning 13. Consider Sketch PlanlWoodland Hills/17404 Ward Lake Drive NW - Planning 14. Consider Sketch PlanlTownhomeslLocated Between Crooked Lake Blvd. NW & Gladiola St. NW - Planning Staff Items 15. City Administrator - Outside Committee Appointment - Administration 16. Schedule July EDA Meeting - Administration 17. Schedule July Workshop - Administration 18. Administrator's Report - Administration Mayor/Council Input Adjournment ~) '\ i '--/ .r '\ o CD CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Vicki V olk, City Clerk SUBJECT: Approval of Minutes DATE: June 20, 2006 INTRODUCTION The following minutes were provided by TimeSaver Secretarial Service for approval by the City Council: June 6, 2006 Regular Meeting DISCUSSION Copies of the minutes are attached for your review. ACTION REOUIRED The City Council is requested to approve the above minutes. Respectfully submitted, tLL. tJrI.? Vicki Volk City Clerk o o .~ Regular Andover City Council Meeting Minutes - June 6, 2006 Page 10 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - JUNE 6, 2006 TABLE OF CONTENTS PLEDGE OF ALLEGIENCE..................................................................................................... I RESIDENT FORUM .................................................... ............... .............................................. 1 AGENDA APPROV AL.............................................................................................................2 APPROVAL OF MINUTES......................................................................................................2 CONSENT ITEMS Approve Payment of Claims ............................................................................... ................. 3 Resolution R070-06 ordering Plans & Specs/06-12/Crosstown Boulevard NW Trail & 06-17/The Oaks Park Trail..............................................................................................3 Authorize RFP/Agent/Broker of Record for City's Employees Benefits Program.............. 3 Consider Approval of3.2% Malt Liquor License/Andover Lions/Fun Fest........................ 3 Approve Refuse Hauler Licenses ...... ................................................................................... 3 Approve Appointment! Accountant...................................................................................... 3 Approve Raffle Permit!Andover Center Ice Club................................................................ 3 Consider Excluded Bingo PermitlFun Fest.......................................................................... 3 Approve Repayment AgreementlFairbanks Properties........................................................ 3 Approve Out-of-Scope Services PaymentlRJM Construction............................................. 3 Approve Transfer for Debt Service...................................................................................... 3 PUBLIC HEARINGN ACATION OF EASEMENT/14224 QUINCE STREET NW Motion to open public hearing..............................................................................................3 Motion to close public hearing .............................................................................................3 Motion to approve (Res. R071-06) ....................................................................................... 4 ACCEPT PETITION/ORDER FEASIBILITY REPORT/06-20AlMEADOW CREEK CHRISTIAN SCHOOUTURN LANE IMPROVEMENTS Motion to approve (Res. 072-06)..........................................................................................4 CONSIDER VARIOUS SIGN CODE AMENDMENTS Motion to approve the proposed changes (Ord. No. 330)..................................................... 5 Motion to approve the Park Advertising Policy.................................................................... 5 CONSIDER CODE AMENDMENTIBUFFERING RURAL NEIGHBORHOODS FROM NEW URBAN DEVELOPMENTS Motion to approve (Ord. No. 331)........................................................................................ 6 CONSIDER NO PARKINGIBUTTERNUT STREET NW/SHADOWBROOK EAST PARK Motion to approve (Res. R073-06) ....................................................................................... 7 APPROVE CLASSIFICA nON AND SALE OF FORFEIT LAND Motion to authorize..................... ...... ......... ................................................... .................... .... 7 RESCHEDULE JULY 4, 2006 CITY COUNCIL MEETING .................................................. 8 SCHEDULE EDA MEETING................................................................................................... 8 ADMINISTRATOR REPORT .................................................................................................. 9 ~ . , '-J , , , ,--) Regular Andover City Council Meeting Minutes - June 6, 2006 Page 11 Regular Andover City Council Meeting Minutes - June 6, 2006 Table of Contents Page ii MAYOR/COUNCIL INPUT Archery Season for Deer Hunting.........................................................................................9 Park and Trail Naming................................. ......... ................................................................ 9 Meadow Creek Christian School Thanks .................................:........................................... 9 Quad City TV Hosting .......................................................................................................... 9 Fun Fest Booth...................................................................................................................... 9 ADJOURNMENT......................................................................................................................9 o , \, ,,) ~J REGULAR ANDOVER CITY COUNCIL MEETING - JUNE 6, 2006 MINUTES The Regular Bi-Monthly Meeting ofthe Andover City Council was called to order by Mayor Mike Gamache, June 6, 2006, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Councilmember absent: Also present: Don Jacobson, Mike Knight, Ken Orttel, Julie Trude None City Attorney, William Hawkins City Engineer, Dave Berkowitz City Administrator, Jim Dickinson Community Development Director, Will Neumeister Others PLEDGE OF ALLEGIANCE RESIDENT FORUM Anoka County Commissioner Dick Lang - 925 Constance Blvd N.E., Ham Lake, stated he was at the meeting to explain the appointment they made to the Watershed Board. He stated every City has to be represented in the Watershed. His District is Ham Lake, Andover and part of Blaine. He noted they picked Mr. Byron Westlund to the Watershed because he was the only one that could get four votes. He stated sometimes there will be conflicts of interest with him and he would have to abstain. He noted even with the other people there may be a conflict of interest because they work for a government entity in the area of water. He stated they are trying to balance it out and be fair and equitable and to make it run as smooth as possible. Councilmember Trude stated she raised the issue because she was surprised that someone who is a principal of one of the largest development companies in Ham Lake and Andover was appointed to their supervising agency. It seems like this would be a conflict of interest when this man is recognized by everyone who watches cable tv as a developer in the area and she was sure the County Board knew his resume. She did not have any problem with the individual but when every development needs to be reviewed by the Coon Creek Watershed Board and then they have a principal from Woodland Development appointed to that board, it would seem like almost a non- vote if they have to sit out of every single vote on their own projects. Commissioner Lang stated he was sure that is what will probably happen there. Councilmember Trude wondered if other developers could apply for the job to try to equalize it out. " \ ",-/1 Regular Andover City Council Meeting Minutes - June 6, 2006 Page 2 Commissioner Lang stated they are trying to balance it out by having different specialties on the board. Councilmember Trude was surprised because they submitted the name of an Engineer who knew a lot about Watersheds and the City of Ham Lake submitted some names also. Mayor Gamache wondered how many board members there are. Commissioner Lang thought there were five. Councilmember Orttel thought the Council appointed Mr. Westlund to one oftheir boards and it was not to further his own agenda as a developer; it was because of his knowledge. He noted there is a concern with approving things overall but he has great confidence in his knowledge and abilities but he sees where the concern comes from. Councilmember Jacobson stated he did recognize that the County Board can appoint who they want. Councilmember Trude was glad the Commissioner was aware of her concerns and the concerns of the Council. She hoped they reviewed the conflict of interest policy with the board and Mr. Westlund in particular to make sure there is not an issue. She thought the other developers may have some concerns about his oversight of their development projects as competitors. ~) Mr. & Mrs. Oldenburg - 15527 Vail Street, stated they were at the meeting regarding the train whistles. They live in a new development along the tracks and the trains blow their horns constantly for a long way. He stated he has taken video tape ofthem blowing their horns. Mr. Oldenburg stated the City needs to do something about it. Councilmember Orttel stated they understood and are working on it. Mr. Berkowitz stated ifthe resident gives him the video tape, he will forward it to the railroad to see what can be done. AGENDA APPROVAL Remove from Consent Items for discussion Item 6, (Approve Classification and Sale of Forfeit Land). Motion by Knight, Seconded by Trude, to approve the Agenda as amended above. Motion carried unanimously. APPROVAL OF MINUTES May 16, 2006, Regular Meeting: Correct as written. May 23, 2006, Workshop Meeting: Correct as written. ~ Motion by Trude, Seconded by Jacobson, approval of May 16, 2006 Minutes as indicated above. Motion carried unanimously. Motion by Trude, Seconded by Jacobson, approval of May 23,2006 Minutes as indicated above. ,:,J Regular Andover City Council Meeting Minutes - June 6, 2006 Page 3 Motion carried unanimously. CONSENT ITEMS Item 2 Item 3 Item 4 Item 5 Item 7 Item 8 Item 9 Item 10 Item 11 Item 12 Item 13 Approval of Claims Order Plans & Specs/06-12/Crosstown Boulevard NW Trail & 06-17/The Oaks Park Trail (See Resolution R070-06) Authorize RFP/Agent/Broker of Record for City's Employees Benefits Program Consider Approval of3.2% Malt Liquor License/Andover Lions/Fun Fest Approve Refuse Hauler Licenses Approve Appointment! Accountant Approve Raffle Permit! Andover Center Ice Club Consider Excluded Bingo Permit/Fun Fest Approve Repayment Agreement/Fairbanks Properties Approve Out-of-Scope Services Payment/RJM Construction Approve Transfer for Debt Service ~) Motion by Trude, Seconded by Jacobson, approval of the Consent Agenda as read. Motion carried unanimously. PUBLIC HEARING/VACATION OF EASEMENT/14224 QUINCE STREET NW City Engineer Berkowitz stated the City Council is asked to hold a public hearing to consider vacating a portion ofthe existing drainage and utility easement at the above referenced property. City Administrator Dickinson indicated per the applicant that the pool is above ground. Motion by Knight, Seconded by Jacobson, to open the public hearing at 7:24 p.m. Motion carried unanimously. No one wished to address the Council. Motion by Knight, Seconded by Jacobson, to close the public hearing at 7:24 p.m. Motion carried unanimously. . Councilmember Jacobson wondered ifitem three in the resolution is correct because they were under the impression this would be in-ground. Mr. Berkowitz thought they should leave it in to make sure ''\ that it is above that elevation in case the intent of what he wants to do changes in the process. He 'J stated it is a standard requirement when they are within the five hundred year flood zone. Councilmember Orttel asked ifthe cross hatched area under the deck is what they are vacating and then asking for mitigation inside the wetland. Mr. Berkowitz stated City requirements state if you .~~) Regular Andover City Council Meeting Minutes - June 6, 2006 Page 4 are within the five hundred foot flood zone, it is considered flood fringe and the City does not require any mitigation but one of the items contingent on the approval is Coon Creek Watershed approval and they may require mitigation. Mr. Berkowitz clarified on the map what the applicant is asking for. Motion by Knight, Seconded by Jacobson, to approve the proposed vacation of easement. Motion carried unanimously. (Res. R071-06) ACCEPT PETITION/ORDER FEASIBILITY REPORT/06-20AlMEADOW CREEK CHRISTIAN SCHOOVTURN LANE IMPROVEMENTS City Engineer Berkowitz explained the City has received a petition from Meadow Creek Christian School (MCCS) requesting turn lane improvements on 161 st Avenue NW, Project 06-20A. Councilmember Jacobson stepped down because of conflict of interest. r \ '-..-) Mr. Berkowitz discussed the staff report with the City Council. r " ~) Councilmember Orttel explained the road will not be built until Tulip Street is built. This is just a study to show what the costs will be. Mr. Berkowitz stated that is correct and at this point they will prepare a feasibility report and if the school does elect to make it a public improvement they would be assessed for the turn lane improvements and the City would bid that together with the improvements planned for Tulip Street. Tulip Street is scheduled to be bid in late July and for construction to begin in the middle of August. The two projects would be in conjunction with one another. Councilmember Orttel asked if the improvements are only on Tulip and do not extend beyond that to the south or east or west. Mr. Berkowitz stated there are some improvements as part of Tulip. He showed on the map where the improvements would be. Mayor Gamache wondered what the approximate distance Quay Street is to Round Lake Boulevard. Mr. Berkowitz thought it was about a quarter to half mile away. Councilmember Trude stated they will do the feasibility study and Meadow Creek School will evaluate if this is cost effective for them and they will decide if they want to go with the public improvement or private. Mr. Berkowitz indicated that was correct. Motion by Trude, Seconded by Knight, to approve the resolution declaring adequacy of petition and ordering preparation of a feasibility report for Project 06-20A, Meadow Creek Christian School for turn lane improvements on 161 sl Avenue NW. Councilmember Orttel asked why it gets into budget impact in the financing period if it is just for a /' -'\ 1.._-) , ~\ '-.J' Regular Andover City Council Meeting Minutes - June 6, 2006 Page 5 study, are they asked to approve that at this time. Mr. Berkowitz stated that is just to identify to the Council what the potential assessment might be at that time frame. Motion carried 4 ayes, 1 abstain (Jacobson). (Res. R072-06) CONSIDER VARIOUS SIGN CODE AMENDMENTS Community Development Director Neumeister stated the City Council is asked to consider two proposed amendments to the sign code. The first amendment would make ball field advertising signs a permitted rather than conditional use. The second amendment would make scoreboard advertising signs a permitted use. The Council is further asked to review some changes to the sign code that were discussed when the revised sign code was brought forward, but were not included in the motion to adopt the revised code. Mr. Neumeister discussed the staff report with the Council. Councilmember Trude asked for clarification in the language. On page three ofthe Council report, under signs (H-Signs Attached to Parked Semi-Trailers), she preferred they use language "signs displayed on parked semi-trailers" because then it would include if someone paid a company to have a sign painted on there. When they say "attached", she gets the image of a banner and she could see some company say it is not attached. Councilmember Jacobson stated he was looking at that also and his wordsmithing on that is if it is attached or painted, there are trucks coming into the City all of the time with the name of the company and graphics that drop off deliveries and leave and it is not their intention to say they cannot have graphics on those kind oftrucks so he thought there needs to be an extra word in there so that they are not going to get so picky for people driving through. Councilmember Orttel thought it was primarily for advertising purposes. Councilmember Knight thought one type was for advertising and the other was for identification. Councilmember Orttel thought they could indicate that on parked vehicles, "signs attached to park semi-trailers or vehicles used primarily for advertising purposes are not allowed." He thought that would cover it. Councilmember Jacobson thought they should leave this to the discretion of staff. Councilmember Trude asked the City Attorney ifthey need to add additional language or would the discussion be adequate. City Attorney Hawkins thought the Council and staff knew what the intent was and they will use their discretion. Councilmember Trude stated on page four in the proposal it talks about the ball field and scoreboard ,") advertising which she thought was fine but she wanted to add a Section 4 which deals with the '.J lighting of the signs. "Scoreboard signs with advertising shall not be illuminated when not used to record scores for an event" because she indicated she could see a sign being lit in a park all the time because some local bank or company would want it illuminated for advertising. Councilmember Jacobson thought they already have a section in the ordinance that talks about illuminated signs. Mr. /' .\ \_,J Regular Andover City Council Meeting Minutes - June 6, 2006 Page 6 Dickinson stated this could also be covered in the lease agreement. Motion by Jacobson, Seconded by Knight, to approve the proposed changes to the City Code changing the wording to "attached to". Motion carried unanimously. (Ord. No. 330) The Council discussed with staffthe advertising policy. Motion by Orttel, Seconded by Knight, to approve the City of Andover Park Advertising Policy. Motion carried unanimously. CONSIDER CODE AMENDMENT/BUFFERING RURAL NEIGHBORHOODS FROM NEW URBAN DEVELOPMENTS , ..~ '--' Community Development Director Neumeister stated the Council has asked for ordinance language to address this item and suggested several options be allowed. The Commission and Council would select the options most appropriate for the specific circumstances of the site at the time that the preliminary plat is reviewed. There would also be an opportunity to give direction to the developer at the sketch plan phase. Councilmember Jacobson stated on Item E in the Resolution, there is a combination ofthe above and what they have above is lot depth and trees. He suggested after the word above they insert "or others". This gives them more flexibility besides the two choices. Councilmember Trude agreed. Councilmember Knight asked if it was up to the developer to pay for the buffer if it is up against the rural area, if needed. Mr. Neumeister stated the people in the rural area would not have any obligation; it would be up to the developer. Councilmember Trude stated she had contact with residents adjacent to the Rural Reserve and she asked if the residents will be expecting or anticipating buffering. Mr. Neumeister stated the key word is "may" and is optional and up to the Council and Planning Commission to come forward and indicate if they want the areas buffered or not; it is not a mandatory requirement. Ms. Rosella Sonsteby stated she is concerned about this item. She showed a photo of an area that has a fence on ih Avenue North, past Bunker Lake Boulevard, one mile to 14ih. She felt for the Council passing a plat like that; there is a pure evil to approve this kind of a plat making the residents look at the fence instead of the beautiful trees. Councilmember Trude indicated in the ordinance there is no discussion of fences. Mayor Gamache , '\ stated by passing this ordinance, the ordinance attempts to only allow trees and natural foliage for \ - J buffers. Mr. Neumeister asked the City Attorney that ifthey have a plat going through the process of review, is it subject to the requirements ifthis ordinance is approved. City Attomey Hawkins indicated ifthe , \ \_ .J Regular Andover City Council Meeting Minutes - June 6, 2006 Page 7 ordinance is approved at the meeting, the regulations will need to be met, unless the developer already has preliminary plat approval. Motion by Knight, Seconded by Trude, to approve the attached ordinance amendment with the change to Item E inserting "or others". Motion carried unanimously. (Ord. 331) CONSIDER NO PARKING/BUTTERNUT STREET NW/SHADOWBROOK EAST PARK City Engineer Berkowitz explained this item is in regard to having "no parking" posted along a section ofButtemut Street NW north of Bunker Lake Boulevard NW in Shadowbrook 4th Addition and both sides ofthe driveway entering into the parking lot of Shadowbrook East Park. Mr. Berkowitz reviewed the information with the Council. , " Councilmember Jacobson stated ifthey pass the resolution, it would clean up the intersection and drive lane into the park. Ifthere are more cars then they have parking space for it will distribute the cars along side the road but further north. Mr. Berkowitz indicated that was correct. Staffs concern is they are jamming up and congesting the intersection. ,_J Councilmember Jacobson wondered ifthis would be permanent or only during the summer when there will be tournaments. Mr. Berkowitz stated it would be permanent. Mr. Berkowitz reviewed the number of parking spots staff reviews when designing a park. The Council discussed with staff possibly having the time between games further apart to alleviate congestion. Motion by Jacobson, Seconded by Knight, to approve the resolution designating no parking on both sides of Butternut Street NW north of Bunker Lake Boulevard NW right-of-way line for a distance of 180 feet, which is approximately the north line of Lot 1, Block 1, Shadowbrook 4th Addition and both sides ofthe driveway entering into the parking lot of Shadow brook East Park. Motion carried unanimously. (Res. R073-06) APPROVE CLASSIFICATION AND SALE OF FORFEIT LAND City Administrator Dickinson indicated they have been notified by Anoka County that Outlot A, Cambridge Estates has forfeited to the State of Minnesota. The Council is requested to approve the / \ classification and sale of forfeit lands. ,_ ..J Councilmember Jacobson stated the reason he had this pulled for discussion was because one ofthe things they are trying to do is to provide more open space. He was concerned that ifit goes up for sale, someone could come in an purchase it for a reasonably small dollar amount and depending on .~ o ~ Regular Andover City Council Meeting Minutes - June 6, 2006 Page 8 what was there, could modifY it and put up a building or something. He stated he talked to the staff about it and they told him the City has a drainage and utility easement over the entire parcel so they did have control even if someone were to purchase it. The idea was to keep this as open space. Staff indicated with having the easements over the parcel, the City was safe that it will be kept as open space. Motion by Jacobson, Seconded by Trude, to authorize staff to proceed to purchase Outlot A at Cambridge Estates from tax forfeit from the State. . Councilmember Orttel wondered if they could take an easement across for open space. Mr. Dickinson stated they can take it for public purpose. They cannot take it for open space. The public purpose would be park. Councilmember Trude thought it should be for drainage and utility in order to protect the wetland. Mr. Dickinson asked the City Attorney if they took this strictly for drainage and utility, would it restrict the kind of things the Council may want to do on the parcel in the future. City Attorney Hawkins stated they already have the easement for drainage and utility over it. The best bet would be to take it for park. Motion carried unanimously. RESCHEDULE JULY 4,2006 CITY COUNCIL MEETING City Administrator Dickinson explained the first Council meeting in July is scheduled for July 4, 2006, which is a legal holiday. The Council will need to reschedule the meeting. Motion by Knight, Seconded by Jacobson, to reschedule the City Council meeting to July 5, 2006. Motion carried unanimously. SCHEDULE EDA MEETING Motion by Trude, Seconded by Jacobson, to schedule an EDA meeting for June 20, 2006 at 6:00 p.m. Motion carried unanimously. ADMINISTRATOR REPORT City Administrator Dickinson updated the Council on Administration & City Department activities, meeting reminders and miscellaneous projects. ~) ') '-../ , '\ \..J Regular Andover City Council Meeting Minutes - June 6, 2006 Page 9 MAYOR/COUNCIL INPUT (Archery Season for Deer Hunting) - Councilmember Jacobson stated some of the people on University Avenue, north of Andover Boulevard, have wondered if the City would allow them to have an archery season in there area to weed out some of the deer. He did not know the process they would have to go through to allow that this Fall. Councilmember Trude stated she would be concerned with the children in the area and ifthis were to occur she would want it well noticed and have a limited time. Councilmember Knight indicated it is a DNR issue. Councilmember Trude stated she would feel more comfortable with a petition from the neighborhood indicating they would keep their children in the home during this time. Her concern was with safety. (Park and Trail Naming) - Mayor Gamache stated he sent an email regarding naming the parks and trails and he agreed they should probably come up with some type of policy. He asked Mr. Dickinson if it could be added to their next workshop agenda. Mr. Dickinson stated he could add it. (Meadow Creek Christian School Thanks) - Mayor Gamache thanked Meadow Creek Christian School for the invitation to their event last week. They are raising a lot of money for their school project and they did a great job. (Quad City TV Hosting) - Councilmember Trude stated with the change in hosts for the Quad City TV they are being asked to go to Champlin all ofthe time and she was not finding that convenient and she wondered ifthey could advertise and have someone in Andover who would be willing to do the interviews in Andover and consider it a community service. Mayor Gamache did not think it had anything to do with the host. He thought it was pushed by Susan Huston to have it all recorded at the studio and he indicated he could discuss this with her to see what could be done. (Fun Fest Booth) - Mayor Gamache wondered if the Council wanted to set up a booth this year at Fun Fest. The Council thought it was a good idea. Motion by Jacobson, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting adjourned at 8:50 p.m. Respectfully submitted, Susan Osbeck, Recording Secretary u u c "- o 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilrnembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: June 20, 2006 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. @ DISCUSSION Claims totaling $211,067.89 on disbursement edit lists #1-5 from 06/02/06 - 06/15/06 have been issued and released. Claims totaling $772,563.82 on disbursement edit list #6 dated 06/20/06 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REOUIRED The Andover City Council is requested to approve total claims in the amount of $983,631.71. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, 'tt?5r-' Lee Brezinka Attachments: Edit Lists () "- o -\ o ..... 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Ur- .. ... o:s (j Ci '0 '0 ... 0 0 = 0 0 .. ~ ~ e 0 0 .... ~ ~ o:s ~ '0 '0 0 0 ~ on 00 N a- ;; ": 00 N N ~ ..., 00 ~ ~ ..., 0 00 - - '0 = on 00 ... ... on -< N 1(')".,.)' NN" N -- NN r- r- = .S! Q. 'i: '" '" .. Ci ... " '" " U .0 'S " ~ 08 .5_ . ... = " .9 C ~ cu 2U.:.; en .o!3 5 'g ~ UE-'" :E E II 286 3 o i- -'" '" " -= U r .., \,J o z; .. '" '0 E: - :E ~[;:( a~ -g~ "on >N .:; '0 - '" ~ "t:l [ii :0 e-5 "'~ u_ - = ~:g [< 0-= 1i\5 >-- 8~-;a "t:l"t:l- [ii[ii,5 ::a:a~ gg] ~~U ~ o ..., 0; 0; -'" '" c.,g "u IX... -'" 0 ~ t) -=-= U E ... " <.9;z; 33 o 0 i-i- '0 o o ~ - \0 e - '" :.:l ... o e "" -'" '" " -= U ... " ;:; c. E '" U "t:l [ii :0 o o ~ ;.; o "t:l = " > "" < 5'\NribVE~ @ u 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, City Engineer SUBJECT: Approve Plans & Specs/Order Advertisement for Bids/06-12/Crosstown Boulevard NW Trail & 06-17 ffhe Oaks Park Trail- Engineering DATE: June 20,2006 INTRODUCTION The City Council is requested to approve final plans and specifications and order the advertisement of bids for Project 06-12, Crosstown Boulevard NW Trail (east side) between 140th Avenue NW & 141 sl Lane NW and Project 06-17, construction of a trail through The Oaks Park from Crosstown Boulevard NW to the Kensington ih Addition development. CJ DISCUSSION Plans and specifications have been completed for the trail improvements. The City's 2006-2010 Capital Improvement Plan (CIP) identifies a trail improvement along Crosstown Boulevard NW from 140th Avenue NW to 141s1 Lane NW to be constructed this year. Also, the City Council directed staff to construct a trail through The Oaks Park to connect Crosstown Boulevard NW to the new Kensington ih Addition development. See attached map for trail locations. The City's CIP identifies two trail segments to be constructed in 2006. The sections are the Crosstown trail and a trail along the north side of Bunker Lake Boulevard NW from Hanson Boulevard NW east to Crane Street NW. The CIP identified a total project cost of $60,000 ($30,000 for each). The trail along Bunker Lake Boulevard NW is included with the Hanson Boulevard NW project and will be funded by a combination of Municipal State Aid funds and Federal funds. The Crosstown trail is estimated at $75,000 due to the increase in construction costs and the need for a retaining wall along the section. Trail funds are available to construct the trail along Crosstown Boulevard NW. o The Oaks Park trail is recommended to be funded by park dedication. Trails that are not identified on the regional trail system and are constructed through a park can utilize park dedication to fund the project. Park dedication funds are available to construct the trail through The Oaks Park. The estimated construction cost of the trail segment is $77,000. The developer of Kensington ih shall fund the trail segment to the end of the plat. The City will fund the trail segment through the park from Crosstown Boulevard NW to the end of the plat. Also included in the plan is a basketball court and connecting trails for Fox Meadows Park. This improvement was identified in the City's CIP for construction in 2006. Staff recommends that this be bid as an alternate so that the City Council has the option to award the improvement or reject this portion of the project. By bidding this with a larger project, staff feels a cost savings () ~~ / , u Mayor and Council Members June 20, 2006 Page 2 of2 can be achieved. The CIP has an estimated construction cost for the basketball court only to be $10,000. The Engineer's estimate for this improvement (including a trail to the soccer field) is $13,750.00. BUDGET IMP ACT The Crosstown Boulevard trail would be funded by the City's Trail Fund and The Oaks Park trail would be funded by a combination of park dedication and developer contribution and the Fox Meadows park improvements would be funded by park dedication. ACTION REOUIRED The City Council is requested to approve the resolution approving final plans and specifications and ordering the advertisement of bids for Project 06-12, Crosstown Boulevard NW Trail (east side) between 140th Avenue NW & 141st Lane NW and Project 06-17, construction of a trail through The Oaks Park from Crosstown Boulevard NW to the Kensington 7th Addition development. Respectfully submitted, 0~Q,~ David D. Berkowitz Attachments: Resolutio~ Location Map,,!' CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA , ~-) RES. NO. MOTION by Council member to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 06-12, FOR CROSSTOWN BOULEVARD NW TRAIL (EAST SII5E) BETWEEN 140lH AVENUE NW & 14151 LANE NW AND FOR PROJECT NO. 06-17, FOR CONSTRUCTION - OF A TRAIL THROUGH THE OAKS PARK FROM CROSSTOWN BOULEVARD NW TO THE KENSINGTON 71H ADDITION DEVELOPMENT. WHEREAS, pursuant to Resolution No. -06, adopted by the City Council on the 6th day of June , 2006, the City Enqineer has prepared final ~Ians and specifications for Crosstown Boulevard NW Trail (east side) between 140t Avenue NW & 1415t Lane NW, Proiect 06-12 and construction of a trail throuqh The Oaks Park from Crosstown Boulevard NW to the Kensinqton 7th Addition development. Proiect 06-17. WHEREAS, such final plans and specifications were presented to the City Council for their review on the 20th day of June , 2006 . o NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at 10:00 a.m. , Julv 14 ,2006 at the Andover City Hall. MOTION seconded by Council member City Council at a reqular meeting this 20th and adopted by the day of June , 2006 , with Council members voting in favor of the resolution, and Council members voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor " o Victoria Volk - City Clerk u .,- '. \.J (J Location map for 06-12 Crosstown Blvd. Trail & 06-17 The Oaks Park Trail Legend Draw D parcels - propose trail (!) /~ "'\.- , J ,_/ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US ..../ TO: CC: FROM: Mayor and Council Members Jim Dickinson, City Administrator SUBJECT: David D. Berkowitz, City Engineer Accept Feasibility ReportlWaive Pubh aringlOrder Plans & Specs/06-20AlMeadow Creek Christian Schoolffurn Lane Improvements - Engineering DATE: June 20, 2006 '\ ,_/ INTRODUCTION The City Council is requested to accept the feasibility report, waive the public hearing and order the plans and specifications for turn lane improvements on 161 sl Avenue NW, Project 06-20A, Meadow Creek Christian School (MCCS). DISCUSSION As part of the planning process and commercial site plan review for MCCS, turn lanes are required to access the main entrance off 161 sl Avenue NW. MCCS has reviewed the feasibility report and agrees with the findings, therefore they are willing to waive the public hearing. If the turn lane improvements are ordered, the project will be combined with the Tulip Street project. The total estimated project cost for the improvements is $162,980.32, which includes construction costs, contingencies, and City expenses (engineering, administration, fiscal, and legal). MCCS's portion of the project is $134,958.65 and the City portion of the project would be $28,021.67. The City's portion of the project consists of milling and overlaying the existing roadway sections so there will be a newly constructed roadway from the school entrance all the way through the intersection of 161s1 Avenue NW and Tulip Street NW. A letter from MCCS agreeing with the feasibility report and waiving the right to a public hearing is attached. BUDGET IMPACT The improvements related to Meadow Creek Christian School would be assessed to the school over an 8 year period at 6% interest. ACTION REOUIRED The City Council is requested to approve the resolution accepting the feasibility report, waiving the public hearing and order the plans and specifications for Project 06-20A, Meadow Creek Christian School for turn lane improvements on 161 sl Avenue NW. .r ", Respectfully submitted, C)~. ts.Jle~ David D. Berkowit;. . - G / ~ / Attachments: Resolution, Letter Waiving Public Hearing & Feasibility Report cc: Don Jacobson, Meadow Creek Christian School, 3037 Bunker Lk. Blvd. NW, Andover \.J , ,~~ r \ \_j " "- \._~) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ACCEPTING FEASIBILITY STUDY, WAIVING PUBLIC HEARING AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF MEADOW CREEK CHRISTIAN SCHOOL TURN LANE IMPROVEMENTS ,PROJECT NO. 06-20A. WHEREAS, the City Council did on the 6th day of June ,2006 , order the preparation of a feasibility study for the improvement; and WHEREAS, such feasibility study was prepared by the Citv EnQineer and presented to the Council on the 20th day of June ,2006; and WHEREAS, the property owners have waived the right to a Public Hearing; and WHEREAS, such report declared the proposed assessment to be feasible for an estimated project cost of $ 162.980.32 . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The City Council hereby accepts the Feasibility Report for Project No. 06-20A, for the improvements and waives the public hearing. 2. The Council will consider the improvements in accordance with the report and the assessment of abutting property for all or a portion of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $ 162,980.32 MOTION seconded by Councilmember at a reQular meeting this 20th Councilmembers and adopted by the City Council day of June , 2006 , with voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk ~ -aM ( -) -~ June 13, 2006 David Berkowitz City of Andover Dear Dave, We have received and read the feasibility report for turn lane improvements at Meadow Creek Christian School (city project 06-20A). We concur with the report's findings as presented and wave the public hearing subject to the Council adopting the feasibility report as presented. We again request assessments be spaced over 8 years at the rate of interest set by the city. , .. , , '- ' . -' / '\ "-/ @ S\NribVE~ , ') . -- 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US CC: Jim Dickinson, City Administrator TO: Mayor and Council Members FROM: David D. Berkowitz, City Engineer SUBJECT: Approve No Parking ResolutionlOS-ll/Tulip Street NW - Engineering DATE: June 20, 2006 INTRODUCTION This item is in regard to approving a resolution designating No Parking on both sides of Tulip Street I \ NW from 16181 Avenue NW to Valley View Drive NW, Project 05-11. \. .' DISCUSSION As you know, with the construction of Tulip Street NW beginning in 2006, a no parking resolution is required for both sides of the road to meet State Aid requirements. This resolution will be submitted to State Aid for project and plan approval. ACTION REQUIRED The City Council is requested to approve the attached resolution designating No Parking on both sides of Tulip Street NW from 16181 Avenue NW to Valley View Drive NW, Project 05-11. Respectfully submitted, ~Q~ David D. Berkowitz . Attachment: Resolution / .' '\ '-_/ \J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION DESIGNATING NO PARKING ALONG BOTH SIDES OF TULIP STREET NW FROM 161sT AVENUE NW TO VALLEY VIEW DRIVE NW, PROJECT NO. 05-11. WHEREAS, no parking will be allowed along both sides of Tulip Street NW from 16151 Avenue NW to Valley View Drive NW, Project 05-11; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to designate the no parking zone. Adopted by the City Council of the City of Andover this 20th day of June 2006. CJ ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk CJ :~ o / '\ (.J @ S'\NDbVE~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: CC: Mayor and Council Members Jim Dickinson, City Administrator D David D. Berkowitz, City Enginee~ Jason J. Law, Civil Engineer III Order Plans & Specs/06-07/2006 Trail Maintenance - Engineering FROM: SUBJECT: DATE: June 20, 2006 INTRODUCTION The City Council is requested to order plans and specifications for Project 06-07,2006 Trail Maintenance. DISCUSSION Larson Engineering prepared a Pavement Maintenance Program for the City of Andover Trail System. This report outlines a 5-year capital improvement program to rehabilitate and repair the trail system throughout the City. This project is the second phase of the program and would include improvements on the trail system as highlighted on the attached map. BUDGET IMPACT This project is identified in the 2006 - 2010 Capital Improvement Plan. ACTION REQUIRED The City Council is requested to approve the resolution ordering plans and specifications for Project 06-07,2006 Trail Maintenance. Respectfully submitted, rJrP Jason J. Law v:- ../ Attachments: Resolution, Map .- '\ o u " '\ V CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO. 06-07, FOR 2006 Trail Maintenance. WHEREAS, the City Council is cognizant of the need for maintenance and improvement of the trail system; and WHEREAS, the project is identified in the 2006 - 2010 Capital Improvement Plan; and NOW, THEREFORE BE IT RESOLVED by the City Council to order the improvement of City Proiect 06-07.2006 Trail Maintenance; and BE IT FURTHER RESOLVED by the City Council to hereby direct the....9!Y. Enqineer to prepare the plans and specifications for such improvement project. MOTION seconded by Councilmember City Council at a reqular meeting this 20th Councilmembers and adopted by the day of June ,2006, with voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk ~ 7 o c.€.iZ coot~ Gr'- ~~ ...... ... C) CD 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Vicki Volk, City Clerk SUBJECT: Adopt Resolution Authorizing Automark Voting Equipment DATE: June 20, 2006 INTRODUCTION Minnesota law requires each municipality to authorize the use of the ES&S Automark prior to July I, 2006. o DISCUSSION The ES&S Automark is the equipment that the Federal Government mandated we have available in each precinct for disabled voters. ACTION REQUIRED Council is requested to adopt the attached resolution authorizing the use of the ES&S Automark beginning with the September 14, 2006 Primary. Respectfully submitted, iLL ()~ Vicki V olk City Clerk (~ ,- '\ '-) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RESOLUTION A RESOLUTION AUTHORIZING THE AUTOMARK IN ALL PRECINCTS IN THE CITY OF ANDOVER. WHEREAS, the Federal govermnent passed the Help America Vote Act in 2002 that requires the voting method in every polling place to include a voting system that is accessible for individuals with disabilities in a manner the provides the same opportunity for access and participation and to vote privately and independently; and WHEREAS, one voting system, the ES&S Automark, has been identified and certified by the Minnesota Secretary of State's Office to meet the requirements of the Help America Vote Act; and u WHEREAS, the ES&S Automark will be used in addition to the existing optical scan voting system; and WHEREAS, Federal grant funds were available to cover the capital purchase of the Automark and will not require additional funds in 2006. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby authorizes the use ofthe ES&S Automark in each polling place for elections after this date. Adopted by the City Council ofthe City of Andover this _ day of 2006. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor o Victoria V olk - City Clerk ~ ~) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US FROM: Dana Peitso, Human Resources Manag To: Mayor and Councilmembers CC: James Dickinson, City Administrator SUBJECT: Approve Market Rate/Pay Equity Adjustments DATE: June 20, 2006 INTRODUCTION The 2006 budget provides $25,000 for Market Rate and Pay Equity adjustments to made to personnel budgets. 2006 is the year the City of Andover needs to report the State Pay Equity Compliance. As part of the research internal and external equity comparisons was done of all salaries, union and non-union. For the extemal comparisons, cities of comparable size and location were used using 2005 Stanton Group 5 (over 25,000 population) and Stanton Group 6 (under 25,000 over 10,000) data, and speaking with the cities of Anoka, Ramsey, Ham Lake, Blaine and Coon Rapids for current 2006 data. DISCUSSION '\ The positions proposed for a rate adjustments after the research are the Fire Chief, Building Official, U Human Resources Manager, City Clerk, City Engineer, Civil Engineer 3, Assistant Finance Director (reclassified to Finance Manager) and Maintenance Supervisors. All of the details regarding each change are available from AdrninistrationlHuman Resources Department. The proposed salary increases to each position reflect a 5% increase over current salary and the salary range modifications are proposed to maintain market and pay equity compliance. The new rates will provide the City of Andover with an acceptable assin a e ui com liance score. 1 66,275 78,298 2 68,614 81,272 3 70,953 84,245 Pro osed 4 73,292 87,219 5 75,631 90,192 6 77,971 93,165 7 2005 Ex anded 80310.. " V . '\ "-.) Ste 1 56,237 68,427 Ste 2 58,222 70,842 Pro osed Ste 3 60,207 73,257 Ste 4 62,191 75,672 Ste 5 64,176 78,087 Ste 6 66,161** 80,502 Ste 1 57,705 70,097 Ste 2 59,741 72,571 Pro osed Ste 3 61,778 75,045 (j Ste 4 63,815 77,519 Ste 5 65,851 79,993 Ste 6 6 7 888** 82,467 Ste 1 50,733 52,589 Ste 2 52,589 54,445 Ste 3 54,445 56,301 Ste 4 56,301 58,157 Ste 5 58,157 60,013 Ste 6 60,013 61,869 Ste 7 61,869** 64,962 Pro osed Ste 8 66,910 o " "--..) Ste 1 71,431 71,431 Ste 2 73,952 73,952 Ste 3 76,473 76,473 Ste 4 78,994 78,994 Ste 5 81,515 81,515 Ste 6 84 036 .. 84,036 Ste 7 88,237 Pro osed 1 57,048 57,048 2 59,061 59,061 (j 3 61,075 61,075 4 63,088 63,088 5 65,102 65,102 6 67115 ** 67,115 7 70,470 Pro osed 1 2 3 4 5 6 62,185 64,380 66,575 68,769 70,964 73,159** u /' -\ () o "- . j "- Maintenance Supervisor Maximums Ste 1 Ste 2 Ste 3 Ste 4 Ste 5 Ste 6 Ste 7 51,345 53,157 54,969 56,782 58,594 60,406*" 51,345 53,157 54,969 56,782 58,594 60,406 63 426 BUDGET IMPACT The total cost of the proposed salary rate increases is $17,391, another 15% to cover mandated benefits (FICA, PERA, etc) for a total cost of approllimately $20,000, which is less than the $25,000 requested in the 2006 budget. ACTION REOUESTED Council is requested to approve the 2006 Employee Rate Adjustments. Respectfully submitted, 4J/n;-~ Dana Peitso (j u . , o ~NDbVE~ (3) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: FROM: Captain Dave Jenkins - Anoka County eriffs Office SUBJECT: Receive Anoka County Sheriffs Department Monthly Report - Sheriff DATE: June 20, 2006 INTRODUCTION Captain Dave Jenkins from the Anoka County Sheriff s Office will be present to provide the Council and the citizens of Andover with an update on law enforcement activities within the City. Attached is a copy ofthe May 2006 monthly report. DISCUSSION To be verbally presented. ACTION REOUIRED For Council information. Respectfully submitted, Captain Dave Jenkins Anoka County Sheriffs Office Attachment: May 2006 Monthly Report . \ B. CITY OF ANDOVER -MAY, 2006 U (J :-.J Current Mo. Last Month YTD LAST YTD Radio Calls 1,002 1,254 4,626 3,824 Incident Report 921 868 3,943 3,607 Burglaries 9 12 42 44 Thefts 63 307 250 57 Crim.Sex 1 2 9 11 Condo Assault 13 14 62 75 Dam to Prop. 40 40 193 151 Barr. Comm. 16 12 76 51 Felony Arrests 11 7 43 36 Gross Mis. 4 4 22 30 Misd. Arrests 64 39 235 192 DUI Arrests 5 5 41 38 Domestic Arr. 4 4 26 30 Warrant Arr. 14 12 71 72 Traffic Arr. 136 102 636 736 Neighbor 70 hrs. 73 hrs. 362 hrs N/A Patrol DWI OFFENSES: Thursday 00:53 Monday 01:29 Monday 02:23 Tuesday 02:52 Thursday 19:59 / , ) ,~ (J u C. CITY OF ANDOVER - MAY, 2006 Community Service Officer Report Current Month Last Month YTD Last YTD Radio Calls 160 170 800 933 Incident Report 102 107 515 637 Accident Assists 12 18 69 91 Vehicle Lock 37 28 177 184 Out Extra Patrol 218 216 1,458 820 House Checks 0 2 103 60 Bus. Checks 31 15 200 244 Animal Compl. 46 48 245 277 Traffic Assist 5 11 55 100 Aids: Agency 214 236 1,012 890 Aids: Public 80 125 579 219 Paper Service 0 0 1 2 Inspections 0 0 0 0 Ordinance Viol. 0 3 4 7 Neighbor Patrol 5 hrs 12 hrs 37 hrs - , "-) .' , \_J "- -\ '-J' ~NDbVE~ (!) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CLANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Community Survey Presentation - Decision Resources Inc. DATE: June 20, 2006 INTRODUCTION An Andover Council 2005-2006 goal is to conduct a citizen survey. Based on significant City Council input, Decision Resources Inc. prepared and conducted an Andover Community Survey throughout April and May of this year. DISCUSSION Bill Morris from Decision Resources Inc. will be at the meeting to present and discuss the attached executive summary that is a bi-product of the answers to the survey questions. BUDGET IMP ACT The community survey cost is $13,750. A down payment of $6,875 was paid prior to fieldwork and the final payment will be made after the presentation. Note: The City did budget $20,000 for community survey related expenses as part of the 2006 Operating Budget. ACTION REQUESTED The Council is requested to receive a presentation from Decision Resources Inc. and discuss the survey results with Decision Resources Inc. Attachment r- -, ~ ) _J , -" ~-) " " o Decision Resources, Ltd. 3128 Dean Court Minneapolis, Minnesota 55416 (612) 920-0337 EXECUTIVE SUMMARY 2006 City of Andover Methodology: This study contains the results of a telephone survey of 400 randomly selected residents of the City of Andover. Survey responses were gathered by professional interviewers across the community between April 25th and May 4th, 2006. The average interview took 29 minutes. In general, random samples such as this yield results projectable to the entire universe of adult Andover residents within :J: 5.0 percentage points in 95 out of 100 cases. Residential Demographics: Andover was found to be a moderately stable, comparatively young and relatively upscale community. The median longevity of adult residents is 11.8 years. Eighteen percent of the sample report moving to the city during the past five years, while 17% were there for over two decades. Fift:y-seven percent ofthe households contain at least one school-aged child or pre-schooler. Nine percent report the presence of senior citizens, with five percent of the households are composed exclusively of senior citizens. The average age of respondents is 44.5 years old. Fifty-one percent of the sample fall into the 35-54 years old age range; 16% report ages under 35 years old and 24%, over 65 years old. Women and men are equally represented in the sample. Ninety-seven percent own their present residences. The median valued home in Andover is $301,000.00, with 12% valued over $400,000.00. Twenty-one percent report living in the Northern Precincts One and Nine. Twenty-two percent reside in East Central Precincts Two and Eight. Twenty-four percent indicate they live in Far Southwest Precincts Six and Seven. Nineteen percent reside in Southern Precincts Three and Ten, while 14% live in South Central Precincts Four and Five. ,') City of Andover '--, Residential Survey June, 2006 The typical Andover resident has a 26 minute commute to their job location. While 33% report jobs in other Anoka County locations, 18% commute to Hennepin County suburbs, and 13%, to Ramsey County locations. Seventeen percent work in the City of Minneapolis, and seven percent work in the community. Seventy percent ofthe sample "always" vote in elections, and 24% "nearly always" do so. In particular, when cities and school districts ask voters to approve referendum proposals, 64% say they "always vote," and 24% "often vote." Quality of Life Issues: A solid 96% rate the quality oflife in the city as either "excellent" or "good;" in fact, 39% rate it "excellent," ranking within the top 10% of suburban communities. Only four percent are more critical, rating the quality oflife as "only fair." I '\ '-J "Open space and rural nature," cited by 21 %, "strong neighborhoods," at 14%, and "location" within the Metropolitan Area, mentioned by 10% are the most liked features of the city. Nine percent each like "quiet and peacefulness" and "their home," while eight percent point to "nice people" and "good schools." "Small town feel" and "shopping opportunities" are each liked most by Andover residents. The most serious issue facing the City of Andover is "growth," posted by 31 %. "Traffic" and "high taxes" follow, at 13% and 14%, respectively. Boosters - those who see no serious issues facing the community - are 10% ofthe sample. A comparatively strong 88% rate the sense of community pride in Andover as either "excellent" or "good." Only ten percent are more negative in their evaluations. Community Characteristics: \._..J In reviewing a list of twelve community characteristics, majorities think the number or amount of each one is "enough," with one exception. Over seventy percent, think Andover has enough "move-up" housing, higher cost housing, and service establishments. Between 60% and 69% report the community contains "enough" townhomes, parks and open spaces, retail shopping opportunities, and entertainment establishments. And, between 50% and 59% think the City has "enough" rental units, starter homes for young families, trails and bikeways, and dining establishments. On two characteristics, over 40% think the City has "too little:" parks and open space and dining establishments. Between 30% and 39% see "too few" entertainment Page 2 " ~ '\ " ) --' City of Andover Residential SU11Jey June, 2006 establishments, starter homes for young families, and trails and bikeways. Tax Climate and City Services: City service evaluations are consistently positive. Fire protection, storm drainage and flood control, snow plowing, park maintenance, and trail maintenance are all rated highly by at least 85%. Animal control receives an 80% favorable rating. Police protection, with a 78% favorable rating, is 14% below the suburban norm. Street lighting, posting a 74% positive rating and a 25% negative rating, is at the suburban norm. City street repair, with a 74% favorable rating and a 27% unfavorable rating, actually exceeds the suburban favorable service norm by 23%. By an overwhelming 72%-19% margin, residents oppose an increase in their city property taxes ifit were used to enhance current city services or offer additional city services. Among the small minority of supporters of a property tax increase for this purpose, the typical respondent would accept a $37.50 per year tax increase. Forty-three percent see their property taxes as "high" in comparison with nearby cities. Forty-nine percent view them as "about average," while four percent report they are "low." When considering the value of city services - quality versus cost ."\ - 76% rate it highly and 23% are more critical. '~J' A very solid 83% feel the quality of city services has kept pace with growth in the community. Among the 12% disagreeing, respondents point to the "inability to increase road capacity," "lagging street repair," and "inadequate police and fire services." There is little support for changing the assessment method for street reconstruction projects. By a 64%-14% margin, residents oppose changing the property owner's assessment to a define percentage of the total project cost rather than just the cost of concrete and gutter. Among the small minority in favor of the change, the typical respondent would be willing to pay 16%. Between 71 % and 85% majorities think the City is "about right" in its enforcement of various city codes. On only two types of codes does the percentage of residents reach 20% thinking enforcement is "too tough:" loose animals and junk cars on residential property. Public Safety Issues: 'coj A very high 91 % state they feel "safe" walking in their neighborhood at night; only nine percent disagree. Fifty percent, however, consider traffic speeding in their neighborhood to be a "serious" problem. A majority of residents, though, are satisfied with the amount of patrolling by the Anoka County Sheriff's Department in their neighborhood. But, 35% think there is not Page 3 " , ) City of Andover '- _' Residential SUTl'ey June, 2006 enough patrolling in their neighborhood. Traffic-related problems - "traffic speeding" and "traffic congestion" - are viewed as the greatest public safety concerns in Andover by 29%. "Drugs" ranked next, at eight percent. Six percent cite "property theft," while "burglary" and "vandalism" follow, each at five percent. A comparatively large 16%, though, think there are no serious public safety problems in the community. Transportation Issues: An overwhelming 92% are satisfied with their ability to get where they need to go in the city within a reasonable amount of time; only eight percent are dissatisfied with intra-city travel times. \ Most Andover residents who work outside the home normally commute to work driving alone. Four percent use a van or car pool, and two percent use public transportation. Among respondents who do not use public transportation, a comparatively large 30% would be willing to use public transportation ifit were more convenient - particularly if there were more pick-up sites, more destinations, or more service times. '- . By a virtual tie, 38%-35%, residents are ambivalent about the construction of a vehicle overpass across the railroad tracks on Bunker Lake Boulevard. Proponents cite "safety," "reducing traffic back-ups," and "long wait for trains." Opponents point to "not busy enough to justify," "lack of need," and "high cost of construction." Parks and Recreational Issues: A significant 45% report household members used the Andover Community Center during the past year. Ninety-four percent of the visitors rate the Community Center as either "excellent" or "good;" in fact, 48% see the facility as "excellent." Only six percent rate the Center unfavorably, citing "high costs." By an large 82%-11 % margin, residents would support the purchase of open spaces for permanent preservation. Thirty-three percent "strongly support" these purchases. The typical resident would accept a $20.60 per year property tax increase for this purpose. But, 20% are unwilling to support any property tax increase, while 28% would accept a $40.00 per year increase. , "- <) Page 4 (j o u City of Andover Residential Survey June, 2006 City Communications: Clearly, the City has developed an extensive and focused communications system. The city newsletter, "Andover Today," is key to 69% in providing information about city government and its activities. "Cable television" is relied upon by 14%. Both the "City website" and the "grapevine" is used by five percent. The City Newsletter, then, is the dominant information channels used by most residents. "Andover Today," indicated by 64%, is the most preferred way for residents to receive information about City government. Nineteen percent prefer "City mailings," and nine percent opt for "cable television." Residents, then, prefer to receive their information first-hand, from the City of Andover. Ninety-eight percent regularly receive and read "Andover Today." Among readers, 93% rate the format as either "excellent" or "good." And, a remarkable 89% also report they read "all of it" or "most of it." "Andover Today" ranks among the top city newsletters in the Metropolitan Area. Sixty-nine percent of the surveyed households subscribe to cable television. A comparatively large 46% either "frequently" or "occasionally" watch Andover City Council Meetings or Commission Meetings on Channel 16. Ninety percent of the sample have access to the Internet. Thirty-eight percent have accessed the City of Andover's website. Website users were generally, 85%, able to find the information they sought. Website visitors are split on the type ofInternet service they use: 46% have broadband cable, while 34% have a DSL line, and 19% use a dial-up modem. By a 45%-29% margin, residents support Andover offering wireless high-speed Internet access. Among supporters, the typical respondent would be willing to pay $22.50 per month for a service offered by the City. In grading the City's overall performance in communicating key local issues to residents in its publications, newspaper columns, and on cable television, 78% award it "excellent" or "good" evaluations, while 23% prove more critical. This rating was among the highest across the Metropolitan Area. Page 5 \ City of Andover ~ Residential Survey June, 2006 Conclusions: In general, Andover residents are very satisfied with their community. The survey found a large number - ten percent - of residents who see no major problem facing the City of Andover. Concerns about growth and taxes are at normal levels for a growing outer-ring suburban community. Traffic, though, is a somewhat serious concern, particularly congestion. Residents rate the quality of life in Andover highly, and express a real sense of community pride. The key issues facing decision-makers in the future remain balancing growth and development with natural ambience and the efficient provision of city services. Even so, in balancing the wishes of residents against their concerns as taxpayers, City government and staff strike an excellent balance when compared with other suburban communities. However, tax hostility lurks in the background, particularly with respect to enhancing or expanding city services. In contrast, residents support a bond referendum for acquiring more open space for permanent preservation. (J Generally strong city service ratings are posted across the board, with a large majority thinking services have kept pace with growth. The only aberration is the rating of police protection, which could be attributed to about one-third of the residents feeling police patrolling is insufficient in their area of the community. Public safety concerns primarily focus on traffic speeding. While most residents do not regard travel time between places in the community excessive, results suggest that traffic during standard commuter hours may be an issue. The average commute of26 minutes is one of the highest in the Metropolitan Area. And, the potential interest in public transportation as an alternative to driving alone is unusually high. Even so, only limited support is evidenced for the construction of a vehicle overpass bridging the Bunker Lake Boulevard railroad tracks. The City of Andover has done an exceptional job in communicating with residents about city government and policies. "Andover Today" is among the most well-read and regarded city newsletters in the Metropolitan Area. City Council and Planning Commission telecasts also register a comparatively high audience. And, the City website is both well-received and highly utilized for obtaining information. Clearly, Andover "works." Residents are very happy with their community. They endorse the direction the City is taking. More important, there is a deep reservoir of goodwill toward City Government and its ability to tackle the issues ahead. ~J Page 6 Gr ~NribVE~ (J 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: FROM: David D. Berkowitz, City Engineer SUBJECT: Award BidIWoodland Crossings (05-32), Shaw's Glen (05-24), Cardinal Ridge (05-20) & Adjacent Parcels - Engineering DATE: June 20,2006 o INTRODUCTION The City Council is requested to receive bids and continue this item to the June 27, 2006 City Council Workshop to award the contract for Woodland Crossings (05-32), Shaw's Glen (05-24), Cardinal Ridge (05-20) and adjacent parcels. DISCUSSION Bids were opened for the above subject projects on Wednesday, June 14,2006 and the results are as follows: Engineer's Estimate Bid Amount $1,928,781.28 $1,939,105.62 $1,973,249.00 $1,991,919.70* $1,993,490.66* $2,066,855.45* $2,082,955.80 $2,115,485.00 $2,198,048.50 Contractor Redstone Construction. Co. Inc. Ryan Contracting Co. Hydrocon Inc. S.R. Weidema Inc. Northdale Construction Co. Inc. Three Rivers Construction, Inc. LaTour Construction Burschville Construction Inc. *Denotes error in bid amount ~) The developers have not recorded the final plats for the above subject developments. City policy requires final plats to be recorded prior to the award of a public improvement. Cardinal Ridge and Woodland Crossings mylars are currently being reviewed by the Anoka County Surveyor. Both plats were submitted over 3 weeks ago. The intent of continuing this item to the workshop is to allow additional time to get the final plats recorded. o u (j Mayor and Council Members June 20, 2006 Page 2 of2 BUDGET IMP ACT The development improvements will be funded through General Obligation Bonds, which will be paid back through assessments. A portion of the park and trail improvements relative to the developments will be funded by park dedication and the City's trail fund. ACTION REQUIRED The City Council is requested to receive bids and continue this item to the June 27, 2006 City Council Workshop to consider awarding the contract for Woodland Crossings (05-32), Shaw's Glen (05-24), Cardinal Ridge (05-20) and adjacent parcels. Respectfully submitted, ()~O. ~_l~ David D. Berkowi~;--'~6 cc: Byron Westlund, Woodland Development Corp., 13632 VanBuren Street NE, Ham Lake, MN 55304 Megan Wald, Shade Tree Communities, 18530 Ulysses St., East Bethel, MN 55011 Ben Minks, Minks Custom Homes, 17024 Barium St. NW, Andover Scott Allen, 15873 Linnet St. NW, Andover Jerry Putnam, 1869 - 157th Lane NW, Andover Robert & Shelly Almeida, 15711 Nightingale Street NW, Andover Paul Hornby, BRAA , " o CITY OF NDOVE @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CC: Jim Dickinson, City Administrator Will Neumeister, Community Deve 0 irector ~ TO: Mayor and Councilmembers FROM: Chris Vrchota, Associate PlannertY' SUBJECT: Consider Variance/Shared Driveway/1947 - 161 sl Avenue NW - Planning DATE: June 20, 2006 INTRODUCTION The applicant is requesting a variance to City Code section 12-13-9, which requires that driveways be set back 5 feet from the property line to allow a shared driveway access to 161s1 Avenue NW (County Road 20). u DISCUSSION The applicant is interested in splitting the existing 37-acre parcel into two lots; one containing the existing residence and one that he would sell to his nephew for a new residence. They are pursuing the variance request first to determine if the expense involved in preparing the required lot split materials is warranted. As is shown on the attached survey, most of the parcel is covered by wetland, making it unbuildable. The way potential lot split is proposed, the new lot would have the required 300 feet of street frontage, but building a driveway to serve the property would be very difficult, as it would have to be built across a large area of wetland. The watershed district would likely not allow this to be done. The variance would allow a new driveway to be built on high ground from the new house to the property line and over to the existing driveway, with the existing curb cut being used to provide access to both properties. In addition to avoiding wetland impacts, the shared access would eliminate the need for a second access onto County Road 20. A cross access agreement would be a condition for any future lot split. Because of the distance between the primary structures and County Road 20, both driveways would need to be brought up to the standard of an "access road" to meet the standards of the City Code and the International Fire Code. An access road must be at least 20 feet wide and be constructed of material that can provide all-weather driving capabilities, such as asphalt or gravel. This requirement will be made a condition of any future lot splits. \:~ State Statute provides review criteria that are used to determine the merit of variance cases. In all cases the applicant must demonstrate undue hardship. The considerations for undue hardship include: / , '-J 1. There are circumstances unique to the property that were not created by the landowner. Unique conditions may include the physical characteristics, including topography or water conditions that may exist on the property. 2. The property, if the variance is granted, will not be out of character with other properties in the same neighborhood. 3. The applicant has exhausted all reasonable possibilities for using his/her property or combining a substandard lot due to size, shape or lot line dimensions, with an adjacent vacant lot. 4. Economic considerations may not constitute an undue hardship if reasonable use of the property exists with application of the minimum standards ofthis chapter. Findings for this Report The applicant has provided the attached letter to describe the findings for the proposed vanance. () Staff Recommendation Variances are intended to provide relief from hardship with the least possible variation from the applicable zoning requirements. The City Council is asked to approve the proposed variance if it determines that the strict interpretation of the code creates an undue hardship and that the findings can be made to grant the variance. Planning Commission Recommendation The Planning Commission unanimously recommended approval of the proposed variance, citing the unique topography ofthe property. Attachments Resolution Site Plan Applicant's Letter Location Map Aerial Photo Planning Commission Meeting Minutes ACTION REQUESTED The City Council is asked to approve or deny the proposed variance. R~itted, Chris Vrchota ~ " .',J Cc: Peter A. Leuty; 1947 16151 Avenue NW; Andover, MN 55304 -2.- () CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R A RESOLUTION APPROVING THE V ARlANCE REQUEST FOR PETER A. LEUTY TO VARY FROM CITY CODE 12-13-9 TO REDUCE THE DRIVEWAY SETBACK TO ZERO (0) FEET TO ALLOW A SHARED DRlVEW A Y ACCESS FOR PROPERTY LOCATED AT 1947 161st AVENUE NW LEGALLY DESCRIBED AS: The Southwest Quarter of the Northeast Quarter of Section 15, Township 32, Range 24, Anoka County, Minnesota lying northerly of ANOKA COUNTY RIGHT OF WAY PLAT NO. 20 said Anoka County, Minnesota. WHEREAS, Peter A. Leuty has petitioned to vary from the requirements of City Code 12-13-9, and; WHEREAS, the City Council finds that the following conditions constitute an undue hardship for the subject property: o 1. The property contains large areas of wetland, restricting where a driveway can be constructed. 2. The property fronts on County Road 20, where access is controlled and limited by Anoka County. WHEREAS, the City Council finds that the variance will not be detrimental to the health, safety or welfare of surrounding properties, and; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover approves the proposed variance request to vary from City Code 12-13-9 to reduce the driveway setback to zero (0) feet for the subject property with the following condition: 1. The variance shall be subject to a sunset clause whereas if the improvements are not initiated within twelve (12) months, the variance will be null and void. 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S ~ -.:: a.. 1" . u ~ o ..,. ..,.~ C ........No ....citJ ~ N.~ ..,::; ~~i- c - ., 0", 0 ...-u ~ ~ j '" Ul 0 Vl"o.a: U .E J'~~ ~ tl~' ~~ ~~ d ~I oSf'~ "'. r ~ 5 .~ ~ -g i 1 ~I <.sl~.: a!l"U ~~S!~ 00. -'" o :z: ~ - ! 8 ;:; ~i~ i"~" II ~.Ii~ .d5 101 I r I I t!!IJ ~ r!11 , I'll> I' li111 t~ fit; !4 Hl'l! . ~!z ! ; o ~ ~ . o s f . "i ~ i 5 ;, i ! . i., ~ 1 . " ~ ~ ! ! I ! " " ~~ I' . '. ;~ ~ o o / "- u Peter A. Leuty 161'1 Avenue Northwest Andover, MN 55304 The City of Andover Planning Commission Andover City Hall 1685 Crosstown Boulevard NW Andover, MN 55304 May 24, 2006 Dear Chairman Daninger and Commissioners, This letter is written in support of my Lot Split Request that is being submitted to the city for approval. As part of the lot split request, I am seeking a variance to the requirement of unique driveways and instead share a partial driveway with the newly created lot. . Andover resident for over 25 years with approximately 40 acres of land. a I would like to split my property and sell the created lot to my nephew and his family. He is an electrical engineer and his wife is a physical therapist. They have 2 young children and desire to raise their family in this community. I believe they will make a good addition to the community. . Size and location of wetland make it prohibitive for separate driveways. a Due to the size and location of the wetland on my property, independent access for each lot to the public road is environmentally challenging. I have included an aerial photograph of my land to show the wetland size and location. a I propose the driveway would be shared up to the point of closest distance to an old farming road. The entire length of the driveway would be upgraded to city code. The driveway would not be visible from the public road, except for the common access point. As stated in the Andover City Planning Rules & Guidelines, several intents of the city are "Conserving and developing natural resources." and "Conserving the natural and scenic beauty and attractiveness of roadsides." This option clearly minimizes the impact on the surrounding trees and wetland and thus meets the spirit of the City's intent. a An easement would be provided to grant legal access to the shared driveway. . Sharing a common access point to the public road (l61'1 Avenue Northwest - County Highway 20) has additional benefits for the county. a Minimizing access points to this busy roadway will improve safety. a Sharing a common access point would not create any additional maintenance expenses to the county. - The DNR has designated the low land as protected wetland after the land was purchased by property owner. The DNR designation does not allow the property owner to fill the wetland to create a separate driveway. -:>- o () " 'J Based on the hardships presented in this letter, I am hoping to show that this request is the best for the environment, the best for the scenic beauty from the roadside, and the preferred option from a county viewpoint. I am asking for your support and recommendation for approval of my submitted requests. Sincerely, Peter A. Leuty -'6- "' <> <> N ;; " '" " or <l: '" ~ "' U)~ i:i :J <> ~ W <D <> - ~ < N C>'" Z '" l!; '" <5 <> ~~ LU ~ << CD Q; ~ " '" ~ (!) ~ Eo. ~O e ><l: '" ~ ~ _I .S! '"' OJ .g~ LU w w 9 <<u ;;; ::; ...J 1= ~ ~ u "'''' a; c c << '" 5ii iti iti <l:" a. t) 3 << DOL '" ..0 <{ 0- 0- " OJ n; ~() ~ []DD " 0 0 ~~ U 0. OJ C ~ ~ " 0 oc en<l: .-~ '---' ~ -7-- ,J () . \ 'J -8"- N 1 f~ \~./ () PLANNING AND ZONING COMMISSION MEETING - JUNE 14,2006 The Regular Bi-Monthly Meeting of the Andover Planning and Zoning Commission was called to order by Chairperson Daninger on June 14,2005, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Chairperson Daninger, Commissioners Tim Kirchoff, Michael Casey, Valerie Holthus, and Michael King. Commissioners absent: Commissioners Rex Greenwald and Devon Walton. Also present: City Planner, Courtney Bednarz Associate Planner, Chris Vrchota Others APPROVAL OF MINUTES. May 23,2006 Motion by Kirchoff, seconded by Casey, to approve the minutes as presented. Motion carried on a 5-ayes, O-nays, 2-absent (Greenwald, Walton) vote. , , '- j 4 VARIANCE (06-04) TO VARY FROM THE DRIVEWAY SETBACK REQUIREMENTS OF CITY CODE 12-13-9 TO ALLOW A SHARED DRIVEWAY FORPROPERTYLOCATEDAT 1947161sT AVENUENW. Mr. Vrchota explained the applicant is requesting a variance to City Code section 12-13- 9, which requires that driveways be setback 5 feet from the property line to allow a shared driveway access to 1615( Avenue NW (County Road 20). Mr. Vrchota discussed the staff report with the Commission. Commissioner Kirchoff asked what the five foot setback was for the driveway. Mr. Vrchota stated City Code requires that all driveways be setback five feet from any property line and since this is a shared driveway, there would be a zero setback. Chairperson Daninger asked if one ofthe property owners sells, what happens to the shared driveway. Mr. Vrchota stated that would be addressed by the shared access , ) '--" Regular Andover Planning and Zoning Commission Meeting Minutes - June 13, 2006 Page 2 agreement and would be recorded with the properties to ensure access is permanently granted. Motion by Kirchoff, seconded by Casey, to recommend to the City Council approval of the proposed variance based on items one and two, the circumstances are unique to the property that were not created by the landowner themselves and it will not be out of character with the neighborhood. Motion carried on a 5-ayes, O-nays, 2-absent (Greenwald, Walton) vote. Mr. Vrchota stated that this item would be before the Council at the June 20, 2006 City Council meeting. PUBLIC HEARING: RESIDENTIAL SKETCH PLAN FOR A SINGLE FAMILY URBAN RESIDENTIAL DEVELOPMENT AND PLANNED UNIT DEVELOPMENT LOCATED SOUTH OF BUNKER LAKE BOULEVARD ON SEVERAL PROPERTIES BETWEEN CROOKED LAKE BOULEVARD AND LADIOLA STREET Nw. (J Mr. dnarz explained the Planning Commission is asked to review a sketch plan containi 25 detached townhomes and four existing homes that would remain. The proposal co ines several properties and the rear yards of several others into what could be considered infill project. Mr. Bednarz discusse the staff report with the Commission. Chairperson Daninger aske . it was his understanding that the applicant was asked to be prepared to discuss the PUD WI the Planning Commission. Mr. Bednarz indicated that was correct. Commissioner Holthus asked under site ign where it says "typically public streets are required to be thirty-three feet wide, howeve wenty-eight feet wide public streets have been approved in PUD's in the past", is a varian required for the twenty-eight foot street widths or is it automatically approved with t approval of a PUD. Mr. Bednarz stated the street width and a lot of the other standards t are being requested through the PUD would be approved as a separate list of require ts for the development. It would not technically require a variance. Motion by Kirchoff, seconded by Casey, to open the public hearing carried on a 5-ayes, O-nays, 2-absent (Greenwald, Walton) vote. :_J Ms. Dawn Schnickles-Johnson, 1553 140lh Lane NW, distributed a prepared tement (attached to staff report). She stated her parents live at 13526 Crooked Lake Bo and her relatives and several neighbors will be impacted by this. She stated at the neighborhood meeting the neighbors expressed their concerns and objections to this @ - " ( ) 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN,US TO: Mayor and Councilmembers Director wd.-- CC: Jim Dickinson, City Administrator Will Neumeister, Community Devel FROM: Courtney Bednarz, City Planneg- SUBJECT: Consider Sketch Plan/Woodland Hills/I 7404 Ward Lake Drive - Planning DATE: June 20, 2006 INTRODUCTION The Council is asked to review a sketch plan containing five rural lots. ,. "\ , ) \.~ DISCUSSION Conformance with Local and Regional Plans and Ordinances The proposed project would conform to both the Rural Residential Land Use Designation and R- 1, Rural Residential Zoning District. No amendment or rezoning will be necessary. Site Design As indicated on the attached sketch plan, the site is nearly surrounded by floodplain. Public Street access would be provided from Ward Lake Drive before terminating in a cul-de-sac. A stub street would be constructed to the north property line where it could be extended to provide a second access in the future (as shown on another attached plan). In the short term, however, the cul-de-sac will be approximately 1,150 feet in length, which exceeds the 500 feet allowed by City Code. A variance to this standard would be necessary in the short term. Staff recommends the variance be granted as the applicant has shown how a second access could be achieved to the north in the future and no other options exist for a second access due to the location of the surrounding floodplain. Each of the lots will exceed the 2.5 acre minimum required by the R-l Zoning District as well as provide the required lot width and depth. Other Items The applicant will be required to obtain watershed district approval before the preliminary plat can be approved. The Engineering Department has indicated that a proportionate share of future improvements to Ward Lake Drive will be required as a condition of preliminary plat approval. This improvement , , would be to upgrade the existing section of road to current city standards (33 foot wide back to "~) back street with curb and gutter and storm water ponding as necessary). The amount of payment required as a part of preliminary plat approval will be established based on the potential development of the area and reduced by the amount of funding that the city will provide toward this improvement. , " \ J i'" -', , ) \.~ . , .,-) Planning Commission Recommendation The Planning Commission unanimously recommended approval of the proposed sketch plan. Staff Recommendation Staff recommends a favorable response to the sketch plan with the understanding that further work is necessary to demonstrate the buildability of each lot. ACTION REOUESTED The Council is asked to advise the applicant on the likelihood that the proposal would be approved and any modifications that are necessary. Attachments Location Map Sketch Plan (full size in packet) Conceptual Drawing with Second Access (full size in packet) Planning Commission Minutes Cc: Kathy O'Connell MFRA 14800 28th Avenue, Suite 140 Plymouth, MN 55447 ? S'\NDbVE~ Incorporated " "'\ 1974 Woodland Hills Sketch Plan j - - ,) U-P \ Meadows )) g z:; '--' >! \ 1010 17844 17879 17644 17845 0 E \ M . I--- 17816 17817 I 17817 17816 ,..",- 17602 \~ '--- ln45 17744 :g 17745 17745 17744 ;\ I 17725/ 1519 ~ ~ 17715 17714 17715 17714 f--- I 71HA ,t' !) 1452 ;1; :il 1640 N ~ 0 ~ ;i ~ 0 ~ ~ ~ 0 ::J 17564 Ii 17700 CJ N Z ~ 0 ~ ~ (f) Z 17605 175~ \~ <( I I I \\ 1641 ~ .. 1667 ,,500 '\"'\ '- 1 "~:~ v ~ ~ ~ 17245 ;!: - 1I ~ ~ " 17350 - 17401 ::;::~ - 0 >: , \_~ N ~~ ~ o II II SUBJECT PROPERTY -3- Location Map u Sketch Plan for Woodland. Hills ./ 1\,...... ( I \ I ll1tSUBSJllf'AC[I11lJT'I"IrIFCIIYA'llOIl SHOW ON 'KS[ I"U.lCSIS A\I1lJT'I'~lZmD.lHlS QUAU1Tl!W..1lAS ~ ACCORCINlllOK 1llIllEIJIES0F'CMSa: 3&-02, 1llI.m-sTANllNI:D liUOEI.H:5 Fat K CCIJ..EC'lICII NClDD'lCnClN OF'EllIS1ItC SlJIlSURf'Aa: U1IJJYDATA,. M cotfTIlAC1tlI AlC)jl:Il ~ SWLEE'lEflWtE 1H[ EXACTl.DC.f.lICN OF'AU. ElOS'fItC UlU1lE:S IUOR[ CQAEJrICNC 'ICIlK. I'r atlTAC1lNG H N01FIC\1ICIl CEN1ER (CClPIO nATt CK FtIR MHNESOTA). M CllN'lRAeTUI: NCl/f1l.!UIalN1IACTCJi ACREE1tl1[ fULTltESP'ONSIII.LrtlfllMfAl<<) ALLIlAMotoCf1-.as MQfT"1E DCCA5IOIIED I"I'IISQR ID FAII.JJRE 19 EXAC'llTUlCAlt NIl PRESER\I( IIIr(NCl ALLlI1lJTES (\INDERGRllUtI) ANDlMRHEAD). F '1H!: ~ ENeOUtrmllS AHTDRAat lU -.n.t THE snt. HE 011 SHE SHAU.NlllFY'lHE DIQNEEII WlMlH[UlC4l\CN, 5IZE.IMRTNIZl "'1M[ TILE: L.N: IS ACTM. HDAC1I~OIIAlN 1l.E SiAl.I.IEBAOCF1.I..D WlHCUT APPIlO\IAl.FROW KPROtLCTDrfGNEa -'1- ~-~~..=-~~-:~_..- .-- II I Conceptual Drawing with Second Access , SUBSURfACE UTILITY INFCRhlAT10N SHQ\'rtIj O~ nlESE PLANS IS A UTlUTY OUAUTY LE\'!l. D. THIS OUAUTY ,1..E\a WAS OETERMINED .C-: :OROING TO 1H:: GUIOEUNES OF ClIASC': J!l-02, TlTlED 'STANDARD GUIOEUNES rOll 'THE COLLECTION AND DEPICTION OF EXlSllNG _...> _ 3SU!<FACE U!lUTY DATA." THE CONTRACTOR AllD/OR suacONTR....cTORS SHAll. DETERMINE 1HE EXACT LOCAilON Of ALL EXISTING UTlES BEFORE CO~MENCI."'G WORK, BY CONTACllNG ~E NOTIFlCATlQ.'l CEJ./TER (GOPHER STAlE ONE FOR MINNESOTA). 1HE CONTfU,CTQR )/OR SUBCONTRACTOR AGREE: TO SE F\ILLY RESPONSlBLr FOR ANY ANO ALl DAMAGES. IlMICH MIGHT BE OCCASIONED BY HIS OR HER LURE TO EXACTly LOCATE AND PRESERVE ANY MID AU Ul1LlnES (UND[RGROUtl~ AND O'IE:RHEAD). Tl-lE CONlllACTQR ENCOUtll'ERS ANY DRAIN Tn.! 'NITh'lt< lHE: SITE HE OR SHE SHAll NOl1F'Y THE ENGlNffR l'r\lH THE LOCATION, srzt. IN'l!RT AND HiE nu:; UNE IS ACTIVE. NO ACTIVE DRAtN T1LE SHALL BE BACKf1Lt.EO I'olTHQUT APPROVAL FROIA THE PRO.F"C':T FNt:INHl~ u Regular Andover Planning and Zoning Commission Meeting Minutes - June 13, 2006 Page 8 ~ PUBLIC HEARING: RESIDENTIAL SKETCH PLAN FOR A SINGLE FAMILY RURAL RESIDENTIAL DEVELOPMENT LOCATED AT 17404 WARD LAKE DRIVE. Mr, Bednarz stated the Planning Commission is asked to review a sketch plan containing five rural lots. Mr. Bednarz discussed the staff report with the Commission. Commissioner Kirchoff asked if the second access was the reasonable spot for it to go. Mr. Bednarz stated they look at topography and look at where the road can physically be built. It does need to go to the north and there are several options that would depend on the development plans of the property owners. Commissioner King stated the road going to the north shows a cul-de-sac in the north going south, he knew the area was all undeveloped at this time and is a high area. He wondered if the property owners were contacted and have they seen it. Mr. Bednarz stated the typical notification was provided but there has not been a lot of interest in the sketch plan at this time. He has not been contacted by anyone in the neighborhood regarding this development. ~) Commissioner Holthus asked ifthe gravel portion of Ward Lake Drive would be paved and if other residents not in the development would be assessed for road improvements. Mr, Bednarz explained that the development would be asked to pay a proportionate share of the road improvements and that property owners outside of the development are typically not assessed for road improvements until the time that they develop. The Council will need to determine at what time the road will be paved. Motion by Casey, seconded by Kirchoff, to open the public hearing at 8:37 p.m, Motion carried on a 5-ayes, O-nays, 2-absent (Greenwald, Walton) vote. Ms. Lilly Grey, 17947 Hanson Boulevard, stated she walks everyday along Ward Lake Drive and she noticed the proposed change sign, She wanted to have the Commission understand that this is a rural area and if they put in road lights, that they shine down instead of up into the sky. She thought the gravel road needed to be paved because cars drive through there very fast. Motion by King, seconded by Casey, to close the public hearing at 8:41 p.m. Motion carried on a 5-ayes, O-nays, 2-absent (Greenwald, Walton) vote. Ms. Kathy O'Connell, MFRA, representing Select Homes, made a presentation to the Commission regarding the proposed development. Commissioner Holthus stated one of the requirements they would have to do is to demonstrate the buildability of each lot. She wondered if this was a major concern. Ms. O'Connell did not think it was a concern. ~J -~- o ~-) CJ Regular Andover Planning and Zoning Commission Meeting Minutes - June 13, 2006 Page 9 Commissioner King stated he lives in that area and there are many trees in the area. He wondered if they planned on keeping a lot of the trees. Ms. O'Connell stated that is one of the main considerations for where the road and cul-de-sac are located, She noted they had noticed on the knoll there were a couple of beautiful Oak trees so they adjusted the street and will further refine it when they get the final topography and locate key trees. Commissioner King wondered if the street will be thirty-three feet wide. Ms. O'Connell stated they will put in whatever road width that the city requires but would prefer to reduce the street width because that much paving is simply not needed. Chairperson Daninger thanked Ms, O'Connell for explaining the development to the Commission, Chairperson Daninger indicated the development looked good and should be pursued. The Commission agreed. Mr. Bednarz stated that this item would be before the Council at the June 20, 2006 City Council meeting. updated the Commission on previously reviewed items. Commissioner Kirc ff noted he picked up an architecture monthly magazine and the Community Center was' it and apparently they have won an award and thought it was great. Commissioner Casey stated this ursday there will be an open house provided by the Andover EDA from 5:00 to 7:00 to review the ndover North project general business area. The public is welcome to come. ADJOURNMENT. Motion by Casey, seconded by Holthus, to adjourn the me 'ng at 8:50 p.m. Motion carried on a 5-ayes, O-nays, 2-absent (Greenwald, Walton) vote. Respectfully Submitted, Sue Osbeck, Recording Secretary TimeSaver Off Site Secretarial, Inc. --- 7 .- @ ~NDbVE~ ( ~J \...J 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. W .. NDOVER,MN....IJ.&'" TO: CC: Mayor and Councilmembers Jim Dickinson, City Administrator Will Neumeister, Community Devel t Directortul.-. FROM: Courtney Bednarz, City Plann~ SUBJECT: Consider Sketch Plan/Townhomes/Located Between Crooked Lake Blvd. NW & Gladiola St. NW - Planning DATE: June 20, 2006 INTRODUCTION The Council is asked to review a sketch plan containing 25 detached townhomes and four existing homes that would remain. The proposal combines several properties and the rear yards of several others into what could be considered an infill project. o DISCUSSION Conformance with Local and Regional Plans and Ordinances The proposed project would conform to the City's Comprehensive Plan, which indicates land use designations of Urban Residential Low Density (up to 4 units per acre) and Transitional Commercial as shown on the attached map. The Transitional Commercial designation allows either commercial or residential development. The proposed project contains 3.77 units per acre. The proposed project would not require the property to be rezoned from the current R-4, Single Family Urban Residential designation as this district allows detached single family dwellings, However, the Council would need to agree to allow planned unit development review as the lots are smaller than the typically required. For a PUD to be approved, the applicant will need to demonstrate that the proposal will result in a better project than could be achieved under the typical R-4 Zoning District standards. Site Design The plan shows lots ranging from 5,000-11,508 square feet arranged around two cul-de-sacs that are provided access from new street connections to both Gladiola Street NW and Eidelweiss Street NW. The proposed development would be served by 28 foot wide public streets that would transition to the narrow existing streets. Typically public streets are required to be 33 feet wide, however, 28 foot wide public streets have been approved for desirable PUD's in the past. Parking would be required to be limited to one side of the street in this scenario. o A previous sketch plan proposed street connections to both Crooked Lake Boulevard and Eidelweiss Street NW instead of the two cul-de-sacs. Staff advised the applicant that these street connections would not be permitted because they were below the minimum separation between intersections with an arterial roadway (330 feet). In addition, there is a significant slope and o After further evaluating the situation, it appears that establishing an intersection with Crooked Lake Boulevard that meets the city's spacing requirements may be possible, but still presents public safety issues due to the limited sight distance to the south where a curve and the crest of the hill limit sight distance, Locating a street connection to Crooked Lake Boulevard further south would improve sight distance but still presents a less than ideal situation and would involve property not presently included in the proposal. Crooked Lake Boulevard Frontage Road Right-of-Way It is important to note that the proposal would include a request to vacate the 30 feet of existing right-of-way for a frontage road along the west side of Crooked Lake Boulevard. The Council had previously indicated to the neighborhood that they would be willing to vacate this right-of- way as there is no plan to construct a frontage road in the future. Comparison to Similar Projects The attached table compares the project with other detached townhouse projects that have previously been approved. o Unit Style The applicant has indicated that the attached sketch plan shows only conceptual buildings and the actual range of foundation sizes will be between 1,100 and 1,800 square feet. The homes would have an option of either a two or three car garage. The attached drawings indicate the type of structure that is being considered by the developer. Homeowners Association The applicant has indicated that it is their intent to create a homeowners association to maintain the lawn areas and landscaping outside of the building envelope. Repair and replacement of the building exteriors and driveways would be the responsibility of each owner. Planned Unit Development Review City Code 13-3 provides the requirements for review of planned unit developments. The purpose of PUD is to encourage more efficient allocation of density and intensity of land use where such arrangement is desirable and feasible by providing the means for greater creativity and flexibility in environmental design than provided under the strict application of the City Code. It must be demonstrated to the satisfaction of the City Council that a higher quality development will result than could be otherwise achieved through strict application of the City Code. 13-3-9 Findings Required. The developer making request for a PUD shall provide findings for review by the City Council. The findings necessary for approval of a PUD shall be as follows: A. The proposed development is not in conflict with the goals of the Comprehensive Plan of the City. o B, The proposed development is designed in such a manner to form a desirable and unified environment within its own boundaries, 2 o C, The proposed development demonstrates how each modified or waived requirement contributes to achieving the purpose ofPUD. D. The PUD is of composition, and arrangement that its construction, marketing, and operation are feasible as a complete unit without dependence upon any subsequent unit. 13-3-11 Desirable PUD Design Qualities. The following design qualities will be sought in any PUD review: A. Achieves efficiency in the provision of streets and utilities and preserves area to achieve the elements of design qualities described in this Chapter. B. Provides convenient and safe access for vehicles and pedestrians and all types of activity that are anticipated to be a part of the proposed development. C. Provides a buffer between different uses, adjacent properties, roadways, between backyards of back-to-back lots, D. E. (-) F, \,---- G. Preserves existing stands of trees and/or significant trees, Provides considerable landscaping treatments that compliment the overall design and contribute toward an overall landscaping theme. Preserves significant usable space on individual lots or through the provision of open space within the development. . Provides an attractive streetscape through the use of undulating topography, landscaping, decorative street lighting, decorative mailbox groupings, retaining walls, boulders, fencing, area identification signs, etc. H. The proposed structures within the development demonstrate quality architectural design and the use of high quality building materials for unique design and detailing, I. The lasting quality of the development will be ensured by design, maintenance and use guidelines established through an owners association. Requested PUD standards Based on the attached drawing, the project would require standards to reduce the lot width, depth and area as well as the front, side and (in one case) rear yard setbacks of the R-4 Zoning District. The proposal would also have smaller than typical cul-de-sacs (82 foot diameter versus typical 93 foot diameter) and streets as mentioned previously. o Neighborhood Involvement A neighborhood meeting was held on Thursday June 8th and was attended by approximately 60 people. The majority of the residents indicated that they were opposed to the project and expressed concerns about the project not meeting the standards of the surrounding neighborhood, the density of the project and the impact on the existing roads and a variety of other concerns. 3 (J At the Planning Commission Meeting the neighborhood reiterated these concerns and suggested the following: 1. Reduce the number of units and reduce the number of variances requested 2. Reduce traffic impacts on existing streets 3. Save as many trees as possible, especially along Bunker Lake Boulevard. 4. Provide a buffer of space and trees adjacent to existing homes. 5. Make trail connections to provide safe pedestrian routes from the neighborhood to schools, parks and the lake 6. Ensure safe environmental design as regards storm water drainage, grading, utility construction and protection ofthe existing water table/wells C) Developer's Presentation The developer indicated that they are willing to make adjustments to the sketch plan based on the input of the residents, Commission and Council. Some of the ideas presented by the developer included: 1, Saving many of the existing trees along Bunker Lake Boulevard and in the rear yards of lots. 2. Planting evergreen and deciduous trees to provide a buffer to the neighborhood 3. Adding sidewalks to allow safe pedestrian access to Bunker Lake Boulevard 4, Upgrading Eidelweiss Street and providing curb and gutter 5, Providing open space to allow location of a picnic area Planning Commission Recommendation The Commission indicated that while planned unit development review may allow more amenities that would otherwise be achieved through the standard R-4 Zoning District requirements, the proposal fell short in the following areas: I. There were too many units 2. The issues raised during the discussion (described above) need to be addressed 3. All components ofthe proposal need to be shown on the plans Staff Recommendation The applicant needs to prepare a plan that is responsive to the requirements of the PUD ordinance and the concerns of the neighborhood, At the meeting, both the developer and the neighborhood appeared to be willing to work together to design a better project and many ideas were expressed. In staffs view the plan should contain all of the items listed above, The tree preservation plan needs to preserve mature trees along Bunker Lake Boulevard and those between the proposed and existing neighborhood to the south. All of the requested PUD standards need to be justified as required by the PUD ordinance. All of the proposed improvements need to be shown on the plans and described in writing by the applicant. : ) '-~ ACTION REQUESTED The Council is asked to discuss the proposal and to require any modifications or alternatives that would satisfy the PUD criteria or to indicate that the proposal should not move forward. 4 - , (..J , ) \_-" " "-I ''--..l Attachments Location Map Portion of Land Use Map Sketch Plan (11x17 in packet) Project Narrative/Table Building Elevations Table of Detached Townhouse Projects Letter from Neighborhood Planning Commission Minutes ~ ,ubmittod, courtu~L Cc: Merit Development 21471 Ulysses Street NE #2 East Bethel, MN 55011 5 S'\NDbVE'~ Incorporated 1974 Merit Sketch Plan and Planned Unit Development .' , ('- ) 0> ('I) 0> C\l 13819 13524 13525 1350~~ _ 13522 13520 13523 OJ < 13493 ~1@' '...... ' 0 13473 '~ -1~AI::~ LO .d , ~ , ,-/ N D SUBJECT PROPERTY , W -6- Location Map <,' 0 -.:t C\l c.o ('I) ...... -.:t C\l c.o ('I) ...... ;'-, S'\NDbVE~ Incorporated 1974 LAND USE MAP EXCERPT ,> '- URL BUNKER LAKE BOULEVARD L U () ;0 0 0 ^ l m ~.J 0 ) r )> ^ m OJ ~ 0 RL LEGEND Q RR - Rural Residential i? GC - General Commercial Q URL - Urban Residential Low (gJ TC - Transitional Commercial Q URM - Urban Residential Medium Q LI - Light Industrial :' -') ~ URH - Urban Residential High ([J P - Public '...----~ ~ TR - Transitional Residential Q RRR - Rural Reserve Q LC - Limited Commercial Q OS - Open Space ". LC/MD - Limited Commercial/Medium Density Q AG -Agriculture GJ NC - Neighborhood Commercial -7~ The information represenled on lhismapdi~playsthe oonlenls of the CIty of Andover OffICial Land Use Map HlIsisonlyagraphlCaldeplClIon. The Planrung OffICe should be referenced focspeclflcquestOonconcem'ng lhe conlenl of the map Land use designations ara subjed 10 change. ForqLJeslion~ or comments please contacl the City of Andover City of Andover. Planning Department 1685 Crosstown Blvd. NW Andover, MN 55304 (763)755-5100 i Map Dale. May2006 RF: 14.262 1 inch equals 3SS feel () r- --- --=-- -~-~-=;-~~ . --=-~'=-~:~-2--::-T _-__-:-~~..~.~-';-~":,--"-.-" L.e l~~.-,-. .., -~-' ~~~~F~-~L~,:;;,,~:,";=':-:;;;;;~~;~~'1-,~,;;:\,\,:', =.,........,..,.--_.-'"V:?~~';_:~-<.-~~-':' __~ ~'1~=---~-"="~~'i':-='-4~""",""~-- , :" BUNKER",;,,,[ BOIJW'ARD , .ci: .h_-O-=--;_-L;.J.=_=.~~,,._,~~~~:f~~_~~_~~AR~ ~~_,-=~_--=l=.___._.,-.,.. ==~~~_\ l, \" r-.::-,:-:~:::~~-,.-,: -.-; !~ -"-~~~~1,i"o;;"", ;.; ;t~\..\, ):;1 ! :\ ,'\ 1\\ I ',\ \' ,'. \\ - \ \\ C.Il I, " ~ ;1 \ I ,\ _. \ II ',1 \ I \\ "\1 \1 \ "~-I\-\f, c-~.....-\ \'6 \ \ / ' " ,8 II iI' \::8 II \ I ,,", \ \1 . ~_.\ \'> ~ \ Ii ' ':l1.,\ \ /,' ( .\\ II i\ \ 1\ \~\\ { \\i..it.l\ \ '- C II I '\ ',L: ~ --t\ . \~ ' r-->--:> YI \ \, \ I ' '0, lL:l\ \, ;'(~ . I i}\ \ \,\ ...-,>~'t".' 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I ,L..lr-----, ,I I J-L____, 1 J_______,' " -I' : Ij _1 '( I' :!, r-- ' t----;, --, I I', I' k .. " '~, ' "r'-4 " : 1{,....:"lil l :: : ill -- 'I""-~. 1-." I " , H-I,'" I I I,' ;,, I 1_____---' I L_J-----' \ I L__r---.......lc.. - ..,--~-I---_-I 1 : :"~L./ l :-rr:; , ::..1: _--' /tr ': : f" ; 1 I '.I ,_,-' ,'I '---G'--~ ,J' ''I'' -, "I'" , "::::~~1-' /1 /: I I I I i ,.~-i ::-:;.-:.J -to, n I",.,_:.,.~ I ...-'.' '1~:~y ,1.. ,;....... , "T-----<----'-.- ~-::.c::.:~~~~;...~;:;':];j o "..I --1 " " , '-Tl. 1'.1 + , /[ '. ':. ~ i \ ; )---; ) --, '. - T1(-l ~ -'<'" '.:..-. -'.., \ l--~l -\. .. -, , ", , L-~ \ ~~:J - n ~ N 0 ~ :u ~ ~ m ~ 0 " 0 ~ rn ~) ,. :; <: . z ~ m 0 0 Cl g < m '" 6 g \-! ANDOVER PROPERTY ~ ' MERIT DEVELOPMENT \ -8'"- " .~. ~ ~ '0 "~ iil,",~ la ~" :l;'ffl~ ::J o. ~ ~ ~"" ~ A, ~:; ~ ~" ...,2. . '0 i~~ i ~" 0" "~ ~~ 2 ~m ~~ " ~~ .. 8 ~ ~ i John Oliver & Associates. Ino. (MI.~""..rI~,. tanol6un<.w'",. t""ol Pl."",,,, 580 Dud.,. .I".nu. Elk Ri"<r. J(innuol" 55330 763-441-1W72 F.U 763-441-S6U . h.rpby <;edily that thi. pia". ppe.;:if- "atian. or r'part ..0. p..pored by m. or under my dire<::l .uperv"iO" a"d thot I am a duty li".n,.d Profeniono' E"9ineerund..r$tal.al6.linnlloto Slot"ln S..;:lion, J26_02_J~6,l~ DATE; S/JO/06 ~f} OESIGNBY' [)RAWN BY: KG" CH[CKEOBY;~ OWG: 66.2~10SK. OATE OESCRIPTION O'~.:~, =:_,~ ;";__'":.-:::"'=;";';';.~~,,~'JI -.(}----.....-....--. ';-..J. :,'~ i"\;,1 ~=~--="'"'" '-I I I I f' I "I' " o ,-,' " ','--' :t -T'll ~ "!~' .,/.....\( ~ ,:'; ',...../::....'.1./- -,y-=-.,-~. ': ~ /; ~/ -~--~--- -, , 77=---~~~~;/ I ' 1 I I : I 'I I '~::__l > '1 ~ "-../ g ~ ~ \-~ ~ z ~ p r.,\ \VJ '.! "-'~ -' In , '.' I ,J l. \ I: -~.:.<~ I,' I /1 ~J=j- 'j' 'r.... ~-~ . .... f"- N ~ 0 ~ :II 0 " m ~ 0 ,. ::: m z <: 0 !l m 0 < 0 m D I ! I j I' . I I I . I I " i II . I I . Iii i I -<(- ~ q H ~ ~i~~~li ~!!l.:8i ij~~~~ ~;~i!. ~ ~ ANDOVER PROPERTY John Oliver & Associates, Inc. C'..ulnf_f,"'ruI.$..~lnt,"'noll'lo."""'f I ~:: :i:~~~ ~~'::::ol.. 65:J:JO . h~r.by urlify thai Ihi. pion, .p.cif- col,on, or repo~t wo. pr.p,ortd by me OT under my direct lup..",sion ond Ihol. t Om 0 duly liunud Profusionol E...."'eu under Slo'. of Minn~solo q~,,,,.. ".~"~ft. ,~~ n~_ ,.,~ ,.. 0, -l_ f.. "~Ii !- . 1--,,::_. , I 'r I, ~ OESCRIPTION Project Narrative u This proposed residential subdivision will consist of25 new single family residential homes and 4 existing homes. The new homes will have high quality building materials such as maintenance free shakes on the gable ends of the home and cultured stone accents. With a differentiation ofbui1ding exterior materials and multiple options within the 2,500 square feet of living space. The developer will provide anatura1 screening material along Bunker Lake Boule\73td consisting ofa "green buffer" of6 foot high spruce trees along the right-of-way with a 6 foot high cedar fence on the house side. This subdivision will revitalize this older area of Andover, and provide well kept lawns and landscaping. The new homes along Bunker Lake Boulevard will be landscaped and provide a well groomed appearance, as well as utilizing the best use of the property along Bunker Lake Boulevard. This proposed subdivision will be a strong asset to the community. OAK VILLAS OF ANDOVER o R4 Standard Proposed Sketch Oak Villas of Plan Andover , ' LOt'Diinensions . " , , ' ' " , , Lot Area 11,400 sf 5,000 - 11,508 sf 6,600 sf Lot Width 80 feet SO - 98 feet 50 feet min. Lot Depth 130 feet 100 - 144 feet 100 feet min. Density, Land Area (acres) NA 7.7 7.7 # Units NA 29 29 Density (units/acre) Up to 4 with PUD 3.76 3.76 , , .' Setbacla ' ' .. ' Front 35 feet 13 feet to ROW 12.5 feet to ROW 26.5 feet to street 28 feet to street Side Interior 6 feet garage 5 to 22 feet 5 feet 10 feet living Side Comer Lot 35/25 feet for back to 13 to 34 feet 30 feet back lot Rear 30 feet 40 feet to 30 to 70 fect 30 feet min. county road ROW Desii'ablePUDQualities ' .. ' Desirable PUD NA See Attached Qualities o -~- :.:-:..:::. SZ::~::dp:: .,_.~:::~fJl S':TWOH ",sn'"\ TI\T':TW li:i!Aj!":ji"il'<{ "O"'H:lIS~QlllN~~ -"",,~~:;.';~;;:~~'~_~ W~, ~.~<.L_aLl ~---1:il!r.:j, i/; ,(,~!~i-:- (j () (j 8 'd 0 0 CJ " i ~~ (I:! 9688' oN -11- :2 () ~!. \l..I,,,, [ ~VI6: 0 I 900Z '6 '~nr (j) f- -, ) ( 'J "-d e::: 0... w (j) => o :r: z S o f- o w :r: o ~ w o o o c ...... ,Q C'Oro= ~U5Q) 'w Q; ~ -c>.c rooo... o...-g <( "Co> c .5 .!l!", "C", o 0 o ~ SO Q) "" ro Q) --'0> 03~ ~:> :::J []J "" Q) ~ '" O~ -g:> ~~ ""8<9 ~ E ~ ro u. ~ Q) :> ~ (3 "" o e .0 ~ o "C ro .r:: (j) t:: "tl.!l! 3:11. O.c Coy ea; a..~ "C ~ ro "C c ro U5 "l e::: 'ti _ (0 -Q) Q) f"-<l.)~ o~..... 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Q) 0 c uCJ)2~ c ;a 0 :s ~:r:~u Q) '" 0> - ~ ..Q.!l! ~~ roa; E '" (j):t::: o Q)"l . 0 a;)cO:::c....o- U Q)o=>~ ro c m E 'C 0... c :F ~,~ a. a. - ro C .- e-.Q .. 53 .~ Q)(/)cQ)2L-"'C a.ffi~~o:so o 0 ';: 0 ~ u ~ 'iij o>..!!l ::J .~ .~ 0-:2 Q) r. 'S 10 0>.0 E I "E"'C ..... Q) ffi 0 E C) . a ~ .~ ~ ~ Cl~~+:O c en \u C :a-o~~ :::J Q) Q) u~ ;!: ,~.o 0 w U c ro ,~ "C o ~rno Oc_ 'C .Q VJ Q)-o x 0.0 Q)01.(') O>~N- .~ .9- c "0 ~ .- ==::J..c .3:2:~ ai.9o U~=> ro ,Q 0... 0. c.. _ '" C o>QiQ) C - ~ ':; 0 :s :.=~u Q) ,Q)"l""",.9o ~~Q)~et::Q)c~~ .Qro() - 0-' ~ - ~,~ rl E 'C 0... ~ ~ '" ~ 'a. g- <:l. c ro -Q) c .- >- - Q) Q) Q)cn.......Q).......L- E"'a.c.r::>05 (j)15oc3~c3~u w U c ro c '0 ~ o III G) :2 "iij ::l o o => a.. ..s! .c ~ 'Ui G) o <( Z ~ '" -g0~ .~ => ro Q) 0... :::J o a Response to Proposed Sketch Plan o Location: North side - Bunker Lake Boulevard between Crooked Lake Boulevard and Gladiola Street and 135th Lane N.W. on the south end. The neighbors gathered at a meeting on June 8, 2006 at City Hall to express their concerns and objections to this project. While recognizing that those who own the land where the proposed 25 detached town homes would be located, have the right to sell their land, there has not been any consideration on the impact this project will have on the streets, the sewer and water, and the neighborhood overall. The developer chose not to appear before the citizens who live in the existing neighborhood. Instead, sent an assistant to represent this proposed development. She was sent unprepared, with drawings and documents that did not reflect the actual structures and plans for these new homes. As an assistant she was asked questions that the developer should have been there to answer. This proposal is asking for several variances to be made and in some instance the lots are not equal to the size of existing homes in the neighborhood. Most of the residents have lived here for over 30 years and take pride in their quiet piece of Andover. The thought of 50 or more vehicles spilling out onto 135th Lane N.W. from two narrow roads - Gladiola and Eidelweiss (which would be 28 ft not 33 ft wide), is simply ridiculous! It states in their proposal that they also want a variance to make the two cul-de-sacs 82 ft diameter vs. the typical 93 ft. eJ The only way out of this development would be onto Gladiola and a right turn on to Bunker Lake Boulevard (heading East) or onto 135th Lane N. W. and North on Crooked Lake Boulevard to make the turns to go either West or East. Currently there is!!!! Stop Light at that intersection, which with the current traffic, is dangerous enough. It was explained that Bunker Lake Boulevard is a County Road and therefore any traffic changes would be decided by Anoka County not the city of Andover. There was also discussion regarding an emergency route out of the neighborhood and the response was they would have determined that. Let's not be too quick to forget about the storm that took place last September and actually had this neighborhood in a real state of emergency with fallen trees and power lines! The proposal to place 25 detached homes onto six existing lots, says it all when talking about how much you are increasing the population density on this small piece of land. If you do the math, you are putting four plus houses on each lot! That is totally unreasonable and unrealistic. We were told that originally they were talking about three car garages, but went down to two; yet the proposal again states two and three car garages. Which is it? \) If this developer seriously wants to do a project that would be acceptable to the present neighbors, he needs to scale back the numbers of units and in turn, the number of variances that he is requesting. This proposal is like a wish list of a kid in a candy store. There appears to be almost 10 different variances and exceptions to the city's rules and regulations that would have to be made to make this plan work! Perhaps if profit and greed had not been the driving force in this project trying to cram in 25 homes versus 10, maybe the current homeowners might have been willing to look at this as a positive thing for the neighborhood. , -13- ,1:0' /O~ (J Planning Commissioners, Since I am not able to attend the meeting concerning the proposed townhouse development in my Crooked Lake neighborhood, I am addressing you this way. I have lived here since 1969, and it has been a great place to bring up a family. I talk too many of the children walking and biking back and forth to school. That brings life to a neighborhood. I am glad that you are considering a residential development instead of commercial, but this development requires too many of the zoning codes to be changed. I would like to see single family houses on 1/3 of an acre. There might be a need for a frontage road on Crooked Lake rd for the safe travel of the school children. I don't think we should give that up. I am disappointed in the developer since he did not even attend the neighborhood meeting, To me it shows the project is more important than the people. I hope you will listen carefully to the concerns of the neighborhood before making a decision. ( ) Kay Funk 13504 Gladiola St. !<Cj "I A' d~~ o -/'t- (J '-) ~J Regular Andover Planning and Zoning Commission Meeting Minutes - June 13, 2006 Page 3 ~ PUBLIC HEARING: RESIDENTIAL SKETCH PLAN FOR A SINGLE FAMILY URBAN RESIDENTIAL DEVELOPMENT AND PLANNED UNIT DEVELOPMENT LOCATED SOUTH OF BUNKER LAKE BOULEVARD ON SEVERAL PROPERTIES BETWEEN CROOKED LAKE BOULEVARD AND GLADIOLA STREET NW. Mr. Bednarz explained the Planning Commission is asked to review a sketch plan containing 25 detached townhomes and four existing homes that would remain. The proposal combines several properties and the rear yards of several others into what could be considered an infill project. Mr. Bednarz discussed the staff report with the Commission. Chairperson Daninger asked if it was his understanding that the applicant was asked to be prepared to discuss the PUD with the Planning Commission. Mr. Bednarz indicated that was correct. Commissioner Holthus asked under site design where it says "typically public streets are required to be thirty-three feet wide, however twenty-eight feet wide public streets have been approved in PUD's in the past", is a variance required for the twenty-eight foot street widths or is it automatically approved with the approval of a PUD. Mr. Bednarz stated the street width and a lot of the other standards that are being requested through the PUD would be approved as a separate list of requirements for the development. It would not technically require a variance. Motion by Kirchoff, seconded by Casey, to open the public hearing at 7:18 p,m. Motion carried on a 5-ayes, O-nays, 2-absent (Greenwald, Walton) vote, Ms. Dawn Schnickles-Johnson, 1553 140th Lane NW, distributed a prepared statement (attached to staff report). She stated her parents live at 13526 Crooked Lake Boulevard and her relatives and several neighbors will be impacted by this. She stated at the neighborhood meeting the neighbors expressed their concerns and objections to this project. She stated there has not been any consideration on the impact this project will have on the streets, sewer and water and the neighborhood overall. The developer chose not to appear before the citizens and chose to send an assistant to represent this development. She was sent unprepared with drawings and documents that did not reflect the actual plans for the development and homes. Ms. Schnickles-Johnson stated this proposal is asking for several variances to be made and in some instances the lots are not equal to the size of the existing homes in the neighborhood. She noted that most of the residents have lived in the neighborhood for over thirty years and take pride in the quiet peace of Andover. The thought of fifty or more vehicles spilling out onto 135th Lane NW from two narrow roads, Gladiola and Edelweiss, which would be twenty-eight feet instead of thirty-three feet wide, is simply ridiculous. She also explained that it states in the proposal that they also want to a variance to make the two cul-de-sacs eighty-two feet in diameter versus the typical ninety-three foot, this would make it more difficult for emergency vehicles to turn around in. -/)-- ( \ 'J Regular Andover Planning and Zoning Commission Meeting Minutes - June 13, 2006 Page 4 Ms, Schnickles-Johnson stated the only way out of this development would be onto Gladiola and a right turn onto Bunker Lake Boulevard heading east or onto 135th Lane NW and north onto Crooked Lake Boulevard to make the turns to go either east or west onto Bunker Lake Boulevard. Currently there is no stop light at that intersection and currently with the traffic, it is already dangerous. It was explained at the meeting that Bunker Lake Boulevard is a County Road and therefore any traffic changes would be decided by Anoka County and not the city of Andover. She did not think this development fit into the neighborhood. Mr. Ernesto Gonzalez, 13354 Gladiola Street NW made a PowerPoint presentation explaining his reasons against the proposed development. He explained he was concerned about traffic, sewer and water, the number of proposed homes, tree loss, the lack of trail connections, the lack of advancement of any of the goals of the Comprehensive Plan. He stated that some trade offs may be acceptable, but the current plan is unreasonable. Ms. Claudia Johnston representing her mother, Ms. Germaine Hamlet at 13563 Edelweiss, stated her mother was aware that the landowners have the right to sell their property and the developer has the right to develop the property, She thought the staff report explained the reasons why the development should not be put in as presented, They hoped the Planning Commissions recommendation to Council is that they do not approve the sketch plan as presented but if the developer is serious about what he would like to do here and if he is willing to work with staff and the neighbors, if the developer could come up with a better plan, something could be put in '\ there. '-_J! Mr. John Backan stated he has lived in Andover since 1973. He has seen Andover grow and thought the Planning Commission has done a great job but this site plan is the worst he has ever seen. He noted in the plans there are fences that are proposed to go up along Bunker Lake Boulevard and he felt if a fence needed to be put up to shield a neighborhood, there is already trouble with the project. The aesthetic value of the homes will go down because of this proposed development. He noted that being in the real estate business, he believed the value of the homes in the neighborhood will decrease between eight and fourteen percent if the development is approved. He concurred with what the other residents have talked about. Mr. Lester Bryant, 2830 135th Lane NW, stated this is a high school walker area so there will be more cars coming and going in the area because of this, He stated the idea of splitting the building maintenance and ground maintenance is something he has not heard of and did not think something like this will work. He stated this development is way too dense and does not fit. Mr. Vic Evans, 13553 Gladiola Street, asked what the sketch plan represented as far as the type of size and type of units being proposed. " , J ,_./ Ms, Kim Jabloski, 2743 134th Lane NW, asked if these would be considered single family dwellings. Her concern is that there would not be any City controls over them if they were to turn into investment properties and become rental units. Chairperson Daninger stated if this would be a PUD, the City could imply standards so things like that cannot happen. Mr. Bednarz the City does not get involved in the rental of a single family home which these would be -16''- , ') \_-' Regular Andover Planning and Zoning Commission Meeting Minutes - June 13, 2006 Page 5 considered. Ms. Jabloski stated they are already having issues with rentals in the area and is a concern for her and others in the neighborhood. Mr. Jerry Berry, 13526 Gladiola Street, stated his concern is for safety of the children in the neighborhood and them walking to school and around the neighborhood, Ms. Dianne Dickson, 16368 Wren Street, stated she was at the meeting to speak for her father who lives at 13565 Gladiola Street. She wondered if in the process will the residents have the opportunity to influence or at least observe and understand, what would be included in the PUD since the existing proposal does not give them anything to give them any sort of warmth or comfort about the measures they think should be taken into effect. Chairperson Daninger stated in a Preliminary Plat of a PUD the developer will need to have all of these things spelled out and there will be another opportunity to take public hearing on that. Mr. Tim Foley, 13520 Gladiola Street, stated his concern was if they do go ahead with the development there will be a certain amount of fill and this is going from a hill down to 135th Lane and the pond is at the top of the hill along Bunker Lake Boulevard. He stated he was concerned about the drainage into the lake and what sort of impact it will have on the lake. Chairperson Daninger indicated a development cannot affect the adjacent properties with things like drainage. '\ \ ) -~ Mr. Dan Schmitke, 13725 Edelweiss Street, asked if there is any accommodation for noise in the PUD because there will be fewer trees, Mr. RoT. McFeeters, 13558 Gladiola Street, stated he moved into the neighborhood in 1964 and this development will increase the traffic. He stated traffic is not enforced at this time, He wondered how they could increase the traffic and hope to keep a handle on it. Ms. Gloria Benjamin, 13625 Gladiola Street, stated things have changed a lot through the years and they know the City will do the right thing. Ms. Josephine Larson, 13527 Heather Street, stated she has recently adopted the Crooked Lake Access Park because she walks nearly daily and picks up the area. She noted that adding more homes will add concern. She also bikes with her children to Crooked Lake Access Park and with it becoming increasingly busier; she will have concerns about allowing her children to bike there on their own. Mr. John Backen asked the developer to explain the reasons why the rear end of the homes will face Bunker Lake Boulevard and Coon Rapids. They have boats that sit behind the houses along with snowmobiles, This will be a sore site driving on those roads seeing those things parked in the backyards. '\ J ,j Mr. Dan Schmitt asked if affecting home values of the surrounding homes was included in the proposal as well. -17- ,-, Regular Andover Planning and Zoning Commission Meeting Minutes - June 13, 2006 Page 6 I \-1 Mr. Wayne Layman, 13732 Edelweiss, stated as developments were brought into the area, it affected the traffic and neighborhood. He thought they were being too hasty and did not think the developer was prepared with all of the requested variances, Mr. Lester Bryant stated this area is also a must walk area for Crooked Lake School and it extends quite a way south, into Coon Rapids so there are a lot of kids walking from Gladiola. Chairperson Daninger noted that sometimes when a new development comes in, some surrounding streets get improved. Ms. Dawn Schriickles-Johnson stated at the neighborhood meeting upgrades to streets was discussed and the comment was that improvements to the roads would be done during the normal maintenance cycles and not because of the development. Motion by Kirchoff, seconded by Casey, to close the public hearing at 8:01 p,m. Motion carried on a 5-ayes, O-nays, 2-absent (Greenwald, Walton) vote. Mr. Todd Ganz, owner of Merritt Development, stated he was at the meeting to answer their questions. " , Chairperson Daninger asked what the size of the units will be. Mr. Ganz stated at this time, during the sketch part of this, they are estimating the minimum to be 1,100 S.F. per to 1,800 S.F. foundation size. \ ,I ~ Mr. Ganz stated regarding the number of garages per units is based upon the size of the lot, the minimum will be a 440 S.F. two car garage and three car garages where space allowed. Chairperson Daninger asked Mr. Ganz what the estimated home value will be. Mr. Ganz stated based upon current pricing, minimum will be at $245,000 for the least expensive home. Chairperson Daninger stated there was a concern with noise and he wondered what the developer will do regarding it. Mr. Ganz stated he planned to save as many trees as possible to buffer along Bunker Lake Boulevard and to buffer between the existing homes that area already there and they will be doing a tree preservation study for the development. Chairperson Daninger stated there was a question regarding the direction the houses will face. Mr. Ganz stated he was hoping to have the garages facing one another and have a shared driveway. He thought it was more appealing to have windows, stone and shake facing the road then a garage door. Chairperson Daninger asked what the developer had to say about drainage affecting adjacent properties. Mr. Ganz stated it would not affect adjacent properties. , ,-~J -~- Regular Andover Planning and Zoning Commission Meeting Minutes - June 13, 2006 Page 7 .... , Commissioner Kirchoff asked if there was any reference regarding a trail along Gladiola, Mr. Ganz stated they have not included it but would be willing to include them in the plans for the streets. Mr. Ganz stated regarding rentals, in the developments they have done, he has not heard of any rentals or leases turning up because of the price point. Mr. Ganz explained what the homeowners association would be responsible for in the development. Commissioner King asked ifthere would be any open spaces in the development. Mr. Ganz stated they did not have any open spaces designed into the project right now. He noted they could add some to make the development more appealing. Commissioner Kirchoff stated he has not seen any real improvements. He asked Mr. Ganz what the improvements would be for a PUD. Mr. Ganz stated the 2,500 S.F. ofliving space is an improvement. Having the structure maintained on a regular basis would provide an appealing neighborhood, enhancing the landscaping, tree buffers, six foot evergreen trees, fencing to buffer and the open space he in the back of some of the deep lots would be improvements, He also would like to connect trails, install sidewalks and Eidelweiss would probably be improved which would be a benefit to the City. Commissioner King stated there will be a number of trees removed and he wondered if trees will ,j be moved or replaced. Mr. Ganz stated they plan to plant both evergreen and deciduous trees. \.~ Commissioner Kirchoff thought the development could lose a few homes and make it more spacious. Mr. Ganz stated he would not be opposed to that. Chairperson Daninger indicated he was in favor of a well designed PUD. He thought the applicant should work with staff and address the concerns of the neighborhood and reduce the number of units. He also stated that all of the improvements need to be shown on the plans. The Commission agreed. Mr. Bednarz stated that this item would be before the Council at the June 20, 2006 City Council meeting. PUBL RING: RESIDENTIAL SKETCH PLAN FOR A SINGLE FAMILY RURAL RESIDENTIAL 'LOPMENT LOCATED AT 17404 WARD LAKE DRIVE. Mr. Bednarz discussed the staff report with the Commission. . sion is asked to review a sketch plan containing five Mr. Bednarz stated the Planning Co rural lots. '. ') Commissioner Kirchoff asked if the second access was the reasonable spot for it Mr. Bednarz stated they look at topography and look at where the road can physically be built. -)CJ- (J CITY OF NDOVE C0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: City Administrator - Outside Committee Appointment DATE: June 20, 2006 INTRODUCTION The Council is requested to consider a request from the City Administrator to participate on a Board outside of the City of Andover. The committee would be the newly created Sherburne County Economic Development Committee (SCEDC). DISCUSSION o I have recently been nominated by the City of Big Lake City Council to serve as Big Lake's representative to the Sherburne County Economic Development Committee. I currently serve on the City of Big Lake Economic Development Authority (BLEDA) originally appointed in January of 1997 and have served as President for the past few years. I recently stepped down as the President of the BLEDA and only serve as a commissioner with much reduced involvement (maybe one meeting a month). I have indicated to the City of Big Lake that I would consider an appointment only with the concurrence of the City of Andover and with the understanding that my position and activities in Andover supercede Big Lake and Sherburne County. The SCEDC meetings will likely be breakfast meetings. This request to seek approval from the City of Andover is made to comply with my employment agreement with the City of Andover and the City's Personnel Policy. If any of the Councilmembers of the City of Andover has a concern about a potential conflict of interest, I would agree to decline appointment. ACTION REOUESTED The Council is requested to consider a request from the City Administrator to participate on a Board outside of City of Andover Employment. The board would be the Sherburne County Economic Development Committee. CJ (\ , I '-./' u o ~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule EDA meeting DATE: June 20, 2006 INTRODUCTION The Council is requested to schedule an Economic Development Authority (EDA) meeting at 6:00 pm before the Julyl8, 2006 City Council meeting. DISCUSSION Tentative agenda items for an EDA meeting have been identified as follows: 1. Update on Economic Development Activities 2. Letter of Intent - PresentationlReview 3. Purchase Agreement Updates 4. Anoka County Community Partners 5. Other Business Other items may be added upon request, or the meeting will be cancelled if no new information comes forward on the identified agenda items ACTION REOUIRED Schedule an EDA meeting at 6:00 pm before the July 18,2006 City Council meeting. /\ f , -,,"-__I" C_) , I 'J @ CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN,US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule July Council Workshop DATE: June 20, 2006 INTRODUCTION The Council is requested to schedule a Special Council Workshop for the month of July for a number of miscellaneous business items. DISCUSSION Potential agenda items for a July workshop have been identified as follows: 1. Continued Discussion - Special Assessment Policy 2. Railroad Quit Zones 3. Park Dedication/Regional Trail Study Update 4. Emergency Management Plan Review/Training 5. Other Business Other items may be added upon request. Note: The Administrator will be on vacation from July 19th to July 28th. ACTION REOUIRED Schedule a Council Workshop, a suggested date is Tuesday July 25th or another date acceptable to the Council. The starting time of either 6:00 pm or 7:00 pm should be identified. , . . @ CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN,US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Administrator's Report DATE: June 20, 2006 The City Administrator will give a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: , \., ) 1. Administration & City Department Activities 2. Update on Development Activity 3. Update on Public Improvement Projects 4. CenterPoint Pipeline Project Update 5. Meeting Reminders 6. Miscellaneous Projects Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. ----- " r" (II' ~- NDOVE~~7. Dc~'Roj) DATE June 20.2006 ITEMS GIVEN TO THE CITY COUNCIL ~ Feasibility Report/Meadow Creek Christian School/Turn Lane Improvements ~ Sketch Plan/Townhomes/Between Crooked Lk. Blvd. NW & Gladiola St. NW ~ Sketch Plan/Woodland Hills/17404 Ward Lk. Dr. NW PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT AGENDA. THANK YOU. G:\STAFF\RHONDAA\AGENDA\CC L1ST,doc r"1 u r"1 U r"1 NDbVE~~ I I ._,~"-,_._- I JUNE 2006 u ,.., LJ ....., LJ , .','= n LJ ""1 U Feasibility Report r"1 U ,.., I U 'l U Meadow Creek Christian School Turn Lane Improvements ""1 LJ City Project No. 06-20A ...., L.J ,.., , :J r"1 U Prepared by: 'l J Engineering Department City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 ""1 U r"1 L.J -'---,",-~ . ~ - ", .. .' . ....,. _ ,_._' '_~"~'_-">_."_ _ _,._' ,'." '+'~" ~_'~' ~~>,-~;.o;_.~'_" _. ",~_,~""''''''_'_~__''''; 'l J r1 u '1 LJ 1 u "1 LJ ,...., J J Feasibility Report Meadow Creek Christian School Turn Lane Improvements r-, LJ City of Andover Minnesota r-, LJ City Project No. 06-20A r-, LJ ,...., LJ ,...., i LJ '1 LJ ,...., LJ ,...., LJ ,.., I hereby certify that this Plan, Specification, or Special Provisions contained in this proposal were prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. LJ '1 LJ '1 J h/'2-0/0r.. Dafe I Q~Q, DAVID D. BERKOWITZ '1 J ,...., LJ ,...., LJ '! I LJ CITY OF NDOVE ,..., LJ '! ~ 1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755.8923 . WWW.CI.ANOOVER,MN.US ,.., June 20, 2006 u Honorable Mayor and City Council City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 ,.., I I LJ ,..., LJ Re: Feasibility Report for Meadow Creek Christian School Turn Lane Improvements (CoP. 06-20A) J J J J Dear Mayor and City Council: With your authorization, we are pleased to submit this feasibility report for addressing the potential for turn lane improvements on 161 st Avenue NW for the Meadow Creek Christian School. The improvements are required by the City as part of the commercial site plan review for the school. This project is proposed to be bid and constructed concurrently with the Tulip Street construction project, City Project 05-11. The proposed improvements consist of the construction of left and right tum lanes into the east school entrance on 16151 Avenue N'N and the associated lane widening and taper construction to accommodate these improvements. ,..., I U The total estimated cost of the improvements is $162,980.32, This estimated cost includes construction costs, contingencies, and City expenses (engineering, administration, fiscal, and legal). The project costs associated with the turn lane improvements will be financed through the City's Road and Bridge Fund and Municipal State Aid funds. The majority of the project costs will be assessed to the Meadow Creek Christian School ($134,958.65). Milling and overlaying the existing road section will financed by the City with Municipal State Aid funds ($28,021.67). This feasibility report does not consider potential assessable costs to the Meadow Creek Christian School for improvements to Tulip Street N'N or to the intersection of Tulip Street and 161st Avenue N'N. ' ,..., LJ ,.., LJ u We recommend that, the City Council review this report, and if acceptable proceed with project implementation as proposed, ,.., ,..., LJ Sincerely, City of Andover Engineering Department ,.., (2~T~~ City Engineer LJ ,.., LJ ,..., LJ ,.., u , \ L.J ,., u ~ u ,.., L.J ,..., u J J MEADOW CREEK CHRISTIAN SCHOOL TURN LANE IMPROVEMENTS CITY PROJECT 06-20A CITY OF ANDOVER, MINNESOTA TABLE OF CONTENTS PAGE NO, SECTION I. SECTION II. SECTION III. SECTION IV. SECTION V. SECTION VI. SECTION VII. SECTION VIII. SECTION IX. SECTION X. '1 L.J ,., , L.J ,., ! U '1 u ,., u ,., u ,., L.J ,., EXECUTIVE SUMMARy...... ......................................... ....... .......................... ...........,...... 3 INTRODUCTION AND INITIATION OF REPORT............................................................ 3 PROPOSED IMPROVEMENTS ....................................................:.......................,.......... 2 RIGHTS-OF-WAY AND EASEMENTS ....................................................... ...................... 3 MAINTENANCE IMPACT .................................................................... ....................."".... 3 PERMITS ..................................,........... ..."...,." ......, "..........,................,..,..."."..",..."...... 3 ESTIMATED PROJECT COST........,...........,.,.....................,...,........ ........ ...,..................,. 3 FINANCI NG OF IMPROVEM ENTS ."..........,....,......".,...,.,." ",..,...."................................ 4 PROJECT ASSESSMENTS ......,...,.........,. ,......,.."...... .........,.....,...,...."..."", '..,............... 4 PROPOSED PROJECT SCHEDULE .........................................................,......".........,.., 4 APPENDIX u ,., Exhibit 1: Exhibit 2: Exhibit 3: Exhibit 4: u ,., u ,., u ,., I LJ Project Location Map Proposed Project Layout Estimated Construction Costs Preliminary Assessment Worksheet ,., L.J ,., u ,., I L.J MEADOW CREEK CHRISTIAN SCHOOL TURN LANE IMPROVEMENTS CITY PROJECT 06-20A CITY OF ANDOVER, MINNESOTA ,., u 'l I. EXECUTIVE SUMMARY L.J ,.., The proposed project consists of the construction of an eastbound left turn and a westbound right turn lane into the Meadow Creek Christian School and a west bound left turn lane onto Quay Street. The Meadow Creek Christian School site is located in the northeast quadrant of Tulip Street and 161st Avenue NW. These turn lane improvements are required by the City as a condition of the commercial site plan review for the school. L.J 1 L.J ,., L.J 1 u The estimated cost for the Meadow Creek Christian School for the proposed improvements, including construction costs, engineering, and City expenses is $162,980.32. The total project cost is estimated to be $134,958.65. The total cost to the City for this project is $28,021.67. '1 LJ 'l L.J The project is feasible from an engineering standpoint and the tum lane improvements are necessary to comply with City requirements. The project would be bid and constructed with the Tulip Street reconstruction project (City Project 05-11). ,., i LJ Exhibit 1 in the appendix depicts the location of the proposed project. ,.., II. INTRODUCTION AND INITIATION OF REPORT u ,., u The Andover City Council authorized this Feasibility Report on May 23, 2006, The Meadow Creek Christian School has submitted a request to complete this project as a public improvement and be assessed for the project costs if this feasibility report is accepted. The improvements would serve the proposed school site, The project would be bid and constructed concurrently with the Tulip Street reconstruction project. Including these improvements with the larger Tulip Street project should result in competitive bids and pricing for the turn lanes, ,.., L.J ,.., J ,., tJ ,..., u ,.., u J n u ,..., u n I u 'l u n u "'1 U ,..., I U n i L.J 1 L.J n I I U ...., I u n L.J l L.J n U n L.J ,..., u n L.J n u III. PROPOSED IMPROVEMENTS The City of Andover Engineering Department has prepared the preliminary design of the intersection improvements, Should the project proceed, S,E.H. would complete the final design and include the improvements with the Tulip Street reconstruction project that is currently being designed. A. STREETS Improvements at the east entrance to the school site will include a 12-foot wide eastbound left turn lane and a 14-foot wide (2' of concrete gutter) westbound right turn lane. A 12-foot wide westbound left turn lane onto Quay Street will be constructed as well. This westbound left turn lane will oppose the eastbound left turn lane into the school. Through lane tapers will be constructed to accommodate the turn lane improvements. Traffic engineers at S.E.H. reviewed the proposed traffic projections for 161 sl Avenue adjacent to the school and determined that the eastbound left turn lane should have a minimum turn bay length of 150' and the westbound right and left turn lanes should have minimum 100' long full width turn bays. The through lane tapers required to develop the turn lanes will be 35:1 (speed:1). The pavement section for the turn lanes and associated widening will match the existing pavement section for 161st Avenue, which is 1.5-inches of bituminous wearing course and 1.5-inches of bituminous base course over 6-inches of Class 5 aggregate base. The existing portion of 161st Avenue will be milled and overlaid with 1.5" of bituminous wear course at the City's expense. Exhibit 2 in the Appendix depicts the proposed improvements for the turn lanes, B. STORM SEWER The drainage for the project will perpetuate existing conditions, Existing storm sewer alignments will be utilized and new catch basins will be constructed in areas with turn lanes or lane widening. This storm sewer system discharges into a storm water treatment basin in Pine Hills Park, which is located in the southeast quadrant of Tulip 2 ,., I LJ ,., , LJ ,...., I LJ n LJ r; u n u Street and 16151 Avenue NW. This storm water treatment basin has an emergency overflow to the west under Tulip Street. C. RESTORATION Areas disturbed by construction of the public improvements will be seeded, fertilized, and mulched to provide temporary and permanent vegetation for erosion control. Existing yard areas disturbed by construction and areas behind the curb will be re- sodded. n IV. RIGHTS-OF-WAY AND EASEMENTS LJ n LJ ,., : LJ n u n I I U n u n u ,...., i u n LJ n I I U n u n L.J n I Ii The work will be completed within the existing right of way for 161 5t Avenue NW, V. MAINTENANCE IMPACT No unusual maintenance concerns are anticipated by construction of the proposed improvements as described in this report, VI. PERMITS The following permits are required: 1. Lower Rum River Watershed Management Organization for grading and erosion control. 2, Minnesota Pollution Control Agency for NPDES Storm Water Permit. VII. ESTIMATED PROJECT COST The total estimated project cost, including construction costs, contingencies, and City costs is $162,980,32, If turn lane improvements were not constructed for the school, the limits of construction for the Tulip Street Reconstruction project along 16151 Avenue would end at station 11+00. Costs for improvements along 1615t Avenue NW east of station 11+00 are included in this report. Costs west of station 11 +00 are considered to be part of the Tulip Street Reconstruction project (C.P. 05-11). 3 'l I U 'l , u ,.., u The Meadow Creek Christian School will be assessed for all costs associated with the turn lane improvements along 16151 Avenue. The City of Andover will be responsible for costs associated with milling and overlaying 1.5" of bituminous over the existing roadway section adjacent to the proposed turn lane improvements, ,.., u 1 u A detailed estimate of construction costs for the improvements is included in the Appendix as Exhibit 3, Tables A and C in Exhibit 3 depict the costs for the Meadow Creek Christian School. Table B in Exhibit 3 depicts the costs to the City of Andover for the mill and overlay portion of the project. 'l u ,.., The costs quoted herein are estimates only and not guaranteed prices. Final contracts will be awarded on a unit price basis. The contractor will be paid only for work completed under the construction contract. The costs are estimated based on recent construction costs. u ,.., , u ,., u VIII. FINANCING OF IMPROVEMENTS ,., The project costs associated with the turn lane improvements will be financed through the City's Road and Bridge Fund and Municipal State Aid funds. The majority of the costs will be reimbursed through assessments to the Meadow Creek Christian School. ,.., u u ,., IX. PROJECT ASSESSMENTS u u The turn lane improvement costs will be assessed to the Meadow Creek Christian School based upon actual construction costs. The Preliminary Assessment Worksheet for the project is included in the Appendix as Exhibit 4. The estimated assessment amount for this project to the Meadow Creek Christian School is $134,958,65. The estimated assessment amount for this project to the City of Andover is $28,021.67, ,.., ,.., u ,.., U X. PROPOSED PROJECT SCHEDULE ,.., U The proposed project schedule is as follows: ,., 1, City Council Receives Feasibility Report June 20, 2006 U 1 u 2. City Council Waives Public Hearing June 20, 2006 1 u 4 r'1 LJ 'l u ,.., 3, City Council Orders Project and Authorizes Engineer June 20, 2006 to Prepare Plans and Specifications 4. Engineer Submits Plans for Council Approval and July 5, 2006 Receives Authorization to Advertise for Bids 5. Advertise in Official Newspaper & Construction July 7, 14,21,2006 Bulletin 6. Open Bids July 28,2006 7. City Council Receives Bids and Awards Contract August 1, 2006 8. Contractor Begins Construction August 14, 2006 9. Substantial Completion (Including Wear Course) November 10, 2006 10. 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Ii ... _ -""""l.. _... \ 'I......~""_......li .I.;\1.~~ 13l:~ -fi~ :I~"-..."" \i~1i 1-_...1~~11l1~i FEASIBIUTY REPORT FOR N MEADOW CREEK CHRISTIAN SCHOOL STREET & UTIUTY CONSTRUCTION PROJECT LOCATION MAP - CllY PROJECT NO. 06-20A ANDOVER, MINNESOTA EXHIBIT 1 E:-:-::] r= 1 F :J E::::J @ n ..... -I -< ~ ....0 i." P1 Cl)l> !:Iz J>t:::;J CJ MN is < M A:J ~ f'Tl )> o o :f o :;:0 f'Tl f'Tl ^ o I :;:0 0- - (f) -1-1 -<- )> -a2 f'Tl:;:O(f) xoo Ic....-,- - f'Tl -'- WOO -1-10 NO' CJ)-I Ie N:;:O 02 )>, )> 2 f'Tl s::: -0 :;:0 o < f'Tl s::: f'Tl 2 -I (f) (I') ("1 J> r JT1 ..... . II U1 C) - L=-J L"=:3 E::::::3 /I /I II II /I /I.. /I /I 1/ /I /I /I /I II ~/I r>"\/I \..I) /I ~/I (f) /I r+1I /I /I /I + /I /I Zll <::/1 <:: /I 1/ /I /I In'12' ~ ~ ADnO L.J [==.3 " I ~ /I (f) /I ...... -" II ' + /I :8 :1 td /I fT1 II ~ I /I I I .. 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" " /I I I I II/ It '0 1'1 ~ "'U 1:/ ~ I + II ~ U) o 1:/ ~ 1M o U) o II /I /I /I /I + /I /I /I /I /I I o '0 ,r () o (f) vi -" ,-" 16 10 t; C=::::J C=.J L ~ .- 7+0C -d H-PI ~ r"1 U ..., u ~ u 'l LJ ~ LJ r"1 I u 'l LJ ~ u ..., LJ ..., i LJ ..., LJ ..., I U 'l I L.J ~ LJ ..., LJ 'l LJ ..., u ..., LJ ..., LJ MEADOW CREEK CHRISTIAN SCHOOL TURN LANE IMPROVEMENTS (C.P. 06-20A) FEASIBILITY REPORT COST ESTIMATE Section A.Street,and ":;'. ,.y..~,;.;"",:"';;Y';".i,,".;..;', ....'..',.... ../,~.;;..i,.;.';';.,.,.......'.;. ITEM EST. UNIT No. DESCRIPTION UNITS QUAN, PRICE TOTAL 1 MOBILIZATION LS 1 $3,500,00 $3,500,OC 2 TRAFFIC CONTROL LS 1 $2,000,00 $2,OOO,OC 3 CLEARING LS 1 $1,500.00 $1,500,OC 4 GRUBBING LS 1 $1,500,00 $1,500.0C 5 REMOVE BITUMINOUS SY 300 $4,00 $1,200,OC 6 REMOVE CONCRETE CURB & GUTTER LF 1,420 $4,00 $5,680,OC 7 MILL EXISTING BITUMINOUS PAVEMENT 1,5" DEPTH SY 200 $1,75 $350,OC 8 SAWING BITUMINOUS PAVEMENTrFULL DEPTH) LF 1,420 $2,50 $3,550,00 9 COMMON EXCAVATION rEVl CY 650 $6.00 $3,900,00 10 AGGREGATE BASE CLASS V TON 575 $16,00 $9,200,00 11 CONCRETE CURB & GUTTER LF 1,350 $9.50 $12,825.00 12 CONCRETE DRIVEWAY APRONS SF 1,300 $6.00 $7,800,00 13 TYPE MV 3 WEARING COURSE TON 135 $60.00 $8,100,00 14 TYPE MV 3 NON-WEARING COURSE TON 135 $55,00 $7,425.0C 15 TACK COAT GAL 75 $2.50 $187.5C 16 MODULAR BLOCK RETAINING WALL SF 350 $20,00 $7,OOO,OC 17 PAVEMENT MARKINGS LS 1 $2,000,00 $2,OOO,OC 18 FURNISH AND INSTALL SILT FENCE LF 500 $2,50 $1,250,00 19 TOPSOIL BORROW CY 100 $14.00 $1,400,00 20 SOD SY 900 $3.00 $2,700,00 Contlngencv (15%) , $12,460.1.:l Total Section A. Street & Restoration Improvements $95,527.63 SectloI'lB~.Streetlmpro""ements"MiII andOverlay'ExistlngRoadway(CityCost)." \:>>>1/'" ITEM EST. UNIT No, DESCRIPTION UNITS QUAN. PRICE TOTAL 1 MILL EXISTING BITUMINOUS PAVEMENT 1.5" DEPTH SY 2,600 $1,75 $4,550,00 2 TYPE MV 3 WEARING COURSE TON 235 $60,00 $14,100.00 3 TACK COAT GAL 120 $2,50 $300.00 Contlngencv (15%) $2,842,5C Total Section B. Street Improvements. Mill and Overlay Existing Roadway (City Cost) $21,792.5D Storm "'",'.;" '.: ...,.:., :'r'..'.,;;;;'"..:';...; ';;;:;':.;'!';;.;';::..;;.: ';;::,;;",";";;,;;:'i: ',ii;;;:;!:;;'.;., ':n.' .....,:.;;;;!.:;.;, "";. i;'>.' ITEM EST. UNIT No, DESCRIPTION UNITS QUAN. PRICE TOTAL 1 CONNECT TO EXISTING STORM SEWER EA. 2 $500,00 $1,000.OC 2 REMOVE EXISTING STORM SEWER L.F. 60 $10,00 $600.0C 3 REMOVE EXISTING CATCH BASIN EA. 3 $250,00 $750,00 4 CATCH BASIN EA. 3 $1,200,00 $3,600.00 5 15" RCP STORM SEWER L.F. 60 $25,00 $1,500.00 6 15" SAFETY APRON & GRATE EA. 1 $750.00 $750,00 Contlngencv (15%) $1,230.00 Total Section C. Stonn Sewer Improvements $9,430.00 Total Estimated Construction Cost $126,750.13 ESTIMATED CONSTRUCTION COSTS FXHIBIT 3 ,..., u ,..., 1 , u PRELIMINARY ANDOVER ASSESSMENT WORKSHEET " LJ ,.., Estimated Construction Streets and Restoration Water Main Sanitary Sewer Trails Strorm Sewer Project No. : 06-20A Amount: $ 162,980.32 Amount: $ $ 117,320.13 $ $ $ $ 9.430.00 Amount: $ 126,750.13 Project Name: Meadow Creek Christian School Tum Lane Imorovements 'l I LJ Feasibility Report: June 20, 2006 Contract Award u ,.., u ,.., ! I U Estimated Expenses u Engineering (Includes Inspection & Staking): Consulting Costs Aerial Mapping (1 % of street) Drainage Plan (0.3% of street/storm) Administration (3%) Assessing (1%) Bonding (0.5%) Recording Fees I Legal & Easement Advertising Permit and Review Fees Street Signs (Materials and Labor) Material Testing Construction Interest City Costs Total Estimated Expenses $ 6,337.51 $ 17,477.52 $ 1,173.20 $ 351.96 $ 3,802,50 $ 1,267.50 $ $ $ 350.00 $ 250,00 $ 1,000.00 $ 1,000.00 $ 1,500.00 $ 1,720.00 $ 36,230.19 n u '1 L.J n ,..., I U Expenses Multiplier 28.584% n u Estimated Project Cost Amount: $ 162,980.32 ,..., Total Amount to be Assessed Total City Cost $ 134,958.65 $ 28,021.67 LJ 'l , u 'l J " I U n u 'l U n PRELIMINARY ASSESSMENT WORKSHEET EXHIBIT 4 , u ~~. ;~~.~~ =='~, "'~~"='~" , ~/ -!=-' =~1' '~~.---,-=~==-=~.;,=:_-==-- "?--=- =",=.. ~=E~i~~g,rCR ';;~~~/~-=-~-"::f'~~\,,,\ \ \ ,/:-;..~'~-.:-:~~':-- -.-! .c:l':'~'.Ljiiik! 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I ar:f1 Pr"I~';l:;\t\l;.!;: lO~I"'!J'~.;I;r::l Cl~'~f':;> 1(;S"A~'."9. 31 t.; ':d2.:"'~.:lS 1li'1;,r> fHA, K-',rt1'1'~on -< -'<' '\--."'- ~ , -\,-,,,n;~:--~ __~ '" 0 n > r N 0 '" ~ :JJ ~ '" m ~ 0 ?< 0 0 "T1 ~ ~ m <> <: 2' Z 0 ~ m 0 0 0 < 0 \T1 :n ~ '" '" ~ U; 0 \-: ANDOVER PROPERTY 0 MERIT DEVELOPMENT ~ \ I h~rpby certify thot this pion. ~pedf- cotlon, or report was prepared by me or under my direct !lupervi!lion and that I om a duly licensed Professional Engineer under stote of Minnesota Statutes Sections .326.02-.326.15. 5 30 06 REV NO, DATE DESCRIPTION Signature: DATE: DESIGN BY: DRAWN BY: CHECKED BY: DWG: TEXT: John Oliver & Associates, Inc. C(vU Jr..,tn..rin,. LlU\c( SUt"'\I-v(n,. Lmnc( Plmnn(n, 580 Dodge Avenue Elk River, Minnuota 55330 763-44'-2072 FAX 763-44'-5665 KGA DC 6G42-10SK4 Ollion in: Elk RiveT, Bunuvilhl', RTooklun CenteT k Sf. 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'Ii I I 'I I : I l I : I 1 I , ' I' ,1/,' I I I I,,' ,___--,..,1 1-".. I ' ,/ i 1 ,_____--J I l__J----J \ I ~__r---.,."'/ )__---I--L____:'- \L__: t,' I [I I \1 I-r" ,:~,,, I '.,,,,,,, /1 " I I 1',-.. ", ;;-,'~r-:::J I ' I I r...... r' ~ ,~,r;. -' r /'... /! ,J"" "" -L , '~ . ,/"\ \ / r- _' , / v, r I 1 1 I ',' I , \, I 1 ( _ ___,J, -,,' r" I" - -'.-- !....____l(~_.. ,. " ,-,' '-' I I CO ',I,!, , E E:J~J~ ~Lt:d:' \ -.. ' I I > '- --- , '- \ \ '\ '-_/ ,- ;.-.. "1.-f .. > i--...:, , '> ).-. ( 'l-,~ :) I _.__1 I ( . ,. .... '" (, t '/ , (--- rT1 1'.1 ( i' ~--.., I I 1 I I ___.J 1----, , ' I I.. ,~-I- I r'.r,t""'\ (-'F,' ':', r l ,. / ~ 0 n I!- ," N + (') ~ ~ 0 :0 0 '" m z " "" 0 }> w m z <> < <3 0 ~ 0 0 m < 0 m ~ :n '" '" ~ u; 0 ~ \lN~ ANDOVER PROPERTY 0 MERIT DEVELOPMENT ~ IN\ SKETCH UTILITY PLAN I I I I I I I I I I :: . I I I I I f . I I . . I I I I I I ~ ~ ~ ~ ~ ~ ~ ~ x ~ x ~ x 0 ;;; '6 ;;; 0 ;;; ~ ~ ~ ~ ~ 0 z 0 z 0 z i<l " V> " V> " 0 V> 8 ~ 8 V> ~ ~ ~ > V> > ~ 0 ~ z ~ > > 0 '" z =; ~ '" ;;: ~ =; > '" V> " '" > ~ V> ~ '" > ~ ~ M ~ > z ~ V> ~ ~ z V> '" M ~ ;!j ~ '" ~ M ~ ~ John Oliver & Associates, Inc. Ctv<< Engin...rlng, Lltnd SUT\ley!ng. L<<"-", Pl<<nn{ng 580 Dodge Avenue EUr: River, Minnesota. 55330 763-44'-2072 FAX 763-44'-5665 I h~reby certify ~hot this plan, specif- cobon. or report was prepared by me or under my direct supervision end that 1 om 0 duly licensed Professional Engineer under stote of Minnesota Statutes Sections 326.02-326.15. KGA DC 8642-10SK4 XXXX)( X. Xxxxxx. PE n,....... VII Ivv Ivyvy I;,.. t..!.... Vvvv" DATE: DESIGN BY: DRAWN BY: CHECKED BY: OWG: TEXT: FILE NO.' 5 30 06 ~~~ DATE DESCRIPTION Offtcea in: Elk River, Bu.rnsviUe, Brooklyn Cen.ter .t St. Cloud. Minnesota Signature: 8642.10-00 ,f "" ~~~~~~ ;;. ~~ ~~~~~~i 'i ~~~ i, i:!! :;~~~~~ 'I ~~ ~e~~a~ ~iil ,,~~~~~ :,: ~~ ~h~B~ .... ~>~ .~~ ~~ ~~~~q~ ~~ ~~Jai1 n ~~i;\li i:!~ ~~~~~i ~~ h~~~~ :z F~~~~~ ~~ ~~~e~~ ~w ~!ii~~6 g~ ~~~5!i: ~; ~6i1~~~ ~~ ~F~~~~ ii ~~~;~~ ~~ !i~ilih~ ~S ~H!~ ~ ~~ ~~~~~; ~2 ~,,~l?s~ ~Q ~~~zg ~ili m!iia!i~ 6~ ~I~~S 2~ \!~q" ~,., S.,....~il ~a ~~g~~ " .~~.~ ~ ;:;~~~~ Fl ~~ ~ ~ ~ <> '" n ,.. M /' / , , ,------ , \ en ^ CD ........ (J "", :::r , \ I / , " \J / / \ - tu :::J -h 0 ~ ~ 0 0 c.. - tu :::J c.. :c -- - - en ~ L..:-- t "~' . -- JJ~ :s:: "tJ On l> go -:: Xl ):>0 ",3 N> -.. r.." 0- Z .,.'" c:n 00 ~ '" .., 3'1\) = g, !'t'~ = 0") 0 ~ :0 0 :s:: m ~ " 0 :P c.u m z 0 - < 0 ~ 0 m 0 = Q) 0 < m :IJ g --l2 r--- z M ~ ... '" <> <> () ~ Revisions ~ :....!:I No. Dot. By Remaril. ~ b I - ~ ~ ~- ~ I hereby certify that this plan was prepared by me or under my direct supervision and that 1 om a duly Licensed Professional Engineer under the IOW8 of the Stote of Minnesota. DesIgned Drown Dote Checked Approved ~' Engineering. Planning. Surveying M F RA I~OO 28th A",",ue'. Suite 140 Plymouth. Minn~5ota 55447 phon~ 76.1/476-6010 ,~ ,'MeeD,,"' F""k Roo, fax 76J/476-85J2 Assoclates,lnc WOODLAND HILLS ANDOVER, MINNESOTA SELECT COMPANIES CONCEPT PLAN Slqnoture Name: Dote: License , NVld Id]:)NO:) lVI~]V .- ~ p,MOJddV N asuaJ!l :aloo . Zgg 9L;/C9L )to} SOOij"'OJj$Qll.o:J>iI , 'i1woN f-- - papa4J ilJnloub!5 53INVdrlO:> 1:>3135 0109 9u/r9L auolld ,,1:::1.:1 W .- ~ J.,.;r;r; O/DS8UUlIY "Wnou.o</d ''lOa ~O 'E VlOS]NNI~ 'M3AOONV OPt ii/inS '8n~~ /lIe? OOU,.1 DIOSaUu1ri JD il101S all) 10 6MOI alii Japun :I ' U_OJO JililU!llu] IOUO\55aJoJd pa,ua::.q ^lnp 0 wo I - 511lH ON'V1OOOM 6uvf8/lJnS . !JUIUUOld . 6U/.J88UI6u3 " paub!saa 1041 pUD Uo!s!^Jadns; pilJ!p ..<w Japun JO aw Aq 5~'I"'Ja~ ~9 ~lDa '" ~U . paJOdilJd so... WOld S!loll 1041 ^J!pa:> ^QaJ,HI I 'UO!S!^8M 0 tt 0 q W ~ w > w 0 ~ 0 I i1-- 0 '" <0 --... fl w W C> = 0 "' OJ > "" ~ C> Z W CY) ~ 0 ~ l..1.. W :::;: 0 a: r: u Q LO ..l<: .; UJ = ':::C = 111- "" ... i- LL " ~ "'~ Z .c'I> IN E C/) - ocr. IX: ~ 0'" 00 a. ~ ~& i e ~~ g !~~~~ ~. ~o53::: x. < % ~ ~l!i:::.... ~ _ I::~ '<--... :! ~~13~~ 1: ~~~~~ i ~~g;~ e 5 ~::;... 'i..... g ~~5~~3 ;~ c;i~~3i~ ;~ gt~:.n~ ~~ ~~~'i!~~ :::~ s,~h~ ~< 8~;l;~g ...8 sg~~~e ~i ;=::> "'<.) Z ~ !)"" ~~g~;: ~~ !!!t;g ~.. ~ Ii~ ~3:~~152 i71~ ~p;~~;~ ~lil ~~a~~~ "'::I ~~~<)~z i~ !3~e~; ~~ j~~~~; ~~ ~~~~;~;; ~ ~u~lof :.' .i~~ ;~ ~~ .. ~~:-<~u-~~< % , - S; c~ ~!;I~33g z.... ;1" 2a~i~~ ..,~ ~ ~,,~"G ~: '! ~o;3S;S "'~ h ~;~~a~ ~; ,'l," ~~~~~~ ~: ~~~g~~ ~!!o ~~ (' '-I" "" ~-- NDbVE~.:~;:. 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor & Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Items for June 20, 2006 City Council Meeting DATE: June 20,2006 The City Council is requested to receive the following supplemental information. Consent Items Item #2. Approve Payment of Claims (Supplemental) - Finance Discussion Items Item #14. Consider Sketch PlanlTownhomes/Located Between Crooked Lake Blvd. NW & Gladiola St. NW (Supplemental) - Planning CITY OF NDOVE @ 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN,US SUBJECT: Supplemental - Payment of Additional Claims TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator 1 Finance Director FROM: Lee Brezinka, Assistant Finance Director DATE: June 20, 2006 INTRODUCTION Attached is an additional disbursement edit list for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $89,611.40 on disbursement edit list #1 dated 06/20/06 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REQUIRED The Andover City Council is requested to approve total claims in the amount of $89,611.93. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, ~?5~ Lee Brezinka Attachments: Edit List --- ~ ..... '" .- .....:l (1)"'-' _ 0 ..0 0 ~~ ~~ ~] tf.lU E ~ =2 o :3 U 0- U 8 ~8 ~ on ""' N ~ o o N 0; '" ,,- "O~ CO .o~ ~ ~ :g~ " co " 0. 0 ;z; "'d .. " ::c ~ '" .. c ... ~ ~ 0 .. c: -< _0 - ... Q.io u,,", .. c~ ~ " 0 Ei =,0 0'"0 " """' z "'''' ..><" - "N " "0 " ..c..,. -< U..,. .. - co Q ~ - 0 c 0 .. ~ Ei .... N co ;0 Q., 0 - 00 0- c ~'"": "': " 0 - Ei ~~ ~ -( ","'a-."' '" 00 00 00 .: - Q. .;: " '" .. Q ~ " c " u .?;> "" " E < " .. " C..c ..;iu -..... ..>< 0 " ~ " " ..c.o U C ... :; tS:;z: -ad 00 f-f- ~ o o N 0; - ~ o ~ o Z .. .!:! o EO - <> " ::E -..,. gj- ::E::; i..: = o " "0 C C - " ~ >:.. ..>< " !l [) ... " ~ E'" :; u , " < @ 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,C ,ANDOVER,MN,US TO: CC: Mayor and Councilmembers Jim Dickinson, City Administrator Will Neumeister, Community Develop t Director l~ FROM: Courtney Bednarz, City Plann~ SUBJECT: Supplemental: Sketch PlanlTownhomeslLocated Between Crooked Lake Blvd. NW & Gladiola St. NW - Planning DATE: June 20, 2006 INTRODUCTION A revised sketch plan was submitted on Friday after the packet was prepared, DISCUSSION The attached plan contains three less units. A 0.29 acre park with recreation equipment was added as well as internal sidewalks with a connection to Bunker Lake Boulevard. A trail shown along Bunker Lake Boulevard needs to be removed because a sidewalk presently exists. Staff was encouraged to see the reduction in the number of units but feels there are more creative ways to achieve a desirable PUD that meets Council, developer and neighborhood expectations and offers the following suggestions: 1. Buffer the properties to the south: Lot 12 needs to be removed to save the row oflarge trees that will provide a buffer to the south. The street connecting to Gladiola and the lots on the north side of it need to be reversed to move the street away from the existing neighborhood. Another row of mature trees exists and needs to be preserved between the rear yards of the new lots and the existing homes to the south. 2. Protect Trees in other areas: An effort needs to be made to save the mature trees by providing open space in the northeast area of the proposed project along Bunker Lake Boulevard. The park area would be less secluded at this location and may allow one of the cul-de-sacs to be eliminated. Additionally, an aggressive tree protection plan needs to be put together to save other stands at strategic locations around the property. 3. Prevent Wide open view into Northwest corner of proposed project: Something needs to be done to prevent the wide open view of the back of buildings and the cul-de-sac, to match the character of the surrounding area and to protect the new homes from Bunker Lake Boulevard. At present there are not many trees in this location that could be saved. An area, outside of a clear view triangle, needs to be set aside for an upright plant that will eventually form a tall hedge. 4. Relocate sidewalks: The internal sidewalks do not really address pedestrian safety for school children coming up Gladiola or others traveling this narrow roadway. The sidewalk should be located along the east side of Gladiola Street NW. 5. Eidelweiss Street NW: A drainage problem exists on this street. If the proposed development is allowed to be constructed with 28 foot wide streets, Eidelweiss Street NW could be improved in a similar manner. Care will need to be taken to ensure existing mature trees, some within existing right-of-way, can be saved. Attachments Previous Plan Revised Plan Cc: Merit Development 21471 Ulysses Street NE #2 East Bethel, MN 55011 ? --.7.--...../ ! ! , , 0~_~.-) : 11--)1 ~~:-=1~:1 , , , , , , , , , , --, r-\: __~I -------_:>-<./ ~~ -G ==;;;;;;;:;;;:::;=~"" --'--'-,-' - ~~ ...r~;-" ~,' "',-y"\- ...._.\.-l~',_':~. ,,' ,-4 "'I , \ _;~1.<' --------- " -----==---~ j ~ ~ "l--i----r\ I; ~ : t----11'1 !;~ \ I Ii... Idl \ : 1: '[I)! \t--_\ f /: I .........,... /1 / II , , / , ./ " , /' -'71-:+-- I I I I j____J I \ L.ir----- , --'1 I f l :_____--1 I 1__.:----1 1"-"1 I I ... g -5'- " :~ ~" H .~ ;0 ~;;I o' :t~ " ~~ ~~ i ~ !~9 ~ ! "./!:Ia l~. ' ,.> ~ .., ~ :.; , ',U ~~. ~ . N . ~ C::1(~Trf.l PI .4N Qffio..in:!"II<.Ih.......B~. B.........1V"C~.,StC~_1oo ~a7;~~fDrc~~~rt t,:,~. l';;:.:~;'d :-~; tMTt 0' under my "".ct 'U!>eM.,on ond DESIGN BY i~\n~.~munOO.';"~ID~i:.;~~i:.:;:~iDnol DRAWN BY" SI'llut..SecllOn.J26.02_J26.15, CHECKED BY "., TEXT 6 '~06 ~~ "''' DESCRIPTION \- . r,,\ ANDOVER PROPERTY MERIT DEVELOPMENT John Oliver & Associa tes, Inc. CW<l ~...-....... '-owl~. ..-.--- 58(JDodg."...."... zll<_~.............,.56JJ" 753_441_l071 ,n 71:1_UI_&6115 KCA,OM e642-10SKS S'9nat",. ~.... ~ b..... P( "'_~"'C'D,...,,~r,l,'~"'''.' ...:>.,""" ..,_. '.:;"".-';',~, ""'J "-'"- ::.'~=~.' ':" ~~7~.~' ,.~.'. -.. _ '.'.-" '-~.__~L.~, .._ ._~~:~~:d1,-....:~_,_~~.:-_._~.~~__:~=~?_~"..~,:~--'~==--:-~,:-- ;.~~~-;:-; f..----.-.. -4---- ~ \ r . "~~F-"""""~"";'. '---"'1"...:.. '--r+--' .~_.. ~t: ie . BI.NKCR 0.1(( BOI.4.EVARQ , t" :r-=......br-7.,.-'- -=-- --. - -=-- - -=- -= '-~ -; ~L ; " _ ~ ~ ;t~~!:C'I' blrrU'!:h--r_. , "'~'''''" .P.._ -'--'1. I ..- --- -.--- \ ..~,~--"-'.....--' i I ;.,:: :; j' ': I' ?,~",."" 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