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Home My WebLink AboutCC June 6, 2006 - - - -- ----- S'\NDbVE~ 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN.US Regular City Council Meeting - Tuesday, June 6, 2006 Call to Order - 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes; (5/16/06 Regular; 5/23/06 Workshop) Consent Items 2. Approve Payment of Claims - Finance 3. Order Plans & Specs/06-12/Crosstown Boulevard NW Trail & 06-17fThe Oaks Park Trail- Engineering 4. Authorize RFP/Agent/Broker of Record for City's Employees Benefits Program - Administration 5. Consider Approval of 3.2% Malt Liquor License/Andover Lions/Fun Fest - Clerk 6. Approve Classification and Sale of Forfeit Land - Clerk 7. Approve Refuse Hauler Licenses - Clerk 8. Approve Appointment! Accountant - Administration 9. Approve Raffle Permit! Andover Center Ice Club - Clerk 10. Consider Excluded Bingo Permit/Fun Fest - Clerk 11. Approve Repayment Agreement/Fairbanks Properties - Administration 12. Approve Out-of-Scope Services Payment/RJM Construction - Administration 13. Approve Transfer for Debt Service - Finance Discussion Items 14. Public Hearing/V acation of Easement!14224 Quince Street NW - Planning 15. Accept Petition/Order Feasibility Report/06-20A/Meadow Creek Christian SchoolfTurn Lane Improvements - Engineering 16. Consider Various Sign Code Amendments - Planning 17. Consider Code Amendment/Buffering Rural Neighborhoods from New Urban Developments - Planning 18. Consider No ParkinglButtemut Street NW/Shadowbrook East Park - Engineering Staff Items 19. Reschedule July 4,2006 City Council Meeting - Clerk 20. Schedule EDA Meeting - Administration 21. Administrator's Report - Administration Mayor/Council Input Adjournment CD 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US FROM: Mayor and City Council D Tun Dk_on, City AdministratO~ Vicki V olk, City Clerk TO: CC: SUBJECT: Approval of Minutes DATE: June 6, 2006 INTRODUCTION The following minutes were provided by TimeSaver Secretarial Service for approval by the City Council: May 16,2006 Regular Meeting May 23, 2006 Workshop DISCUSSION Copies of the minutes are attached for your review. ACTION REOUIRED The City Council is requested to approve the above minutes. Respectfully submitted, fl.J-' ()~ Vicki V olk City Clerk Regular Andover City Council Meeting Minutes - May 16, 2006 Page 13 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - AMY 16,2006 TABLE OF CONTENTS PLEDGE OF ALLEGIENCE..................................................................................................... 1 RESIDENT FORUM ................................................................................................................. 1 CENTERPOINT ENERGY PRESENTATION ........................................................................ 1 AGENDA APPROV AL............................................................................................................. 3 APPROVAL OF MINUTES......................................................................................................3 CONSENT ITEMS Approve Payment of Claims ................................................................................................ 4 Resolution R063-06 approving Plans & Specs/Order Advertisement for Bids/ Woodland Crossings (05-32), Shaw's Glen (05-24), Cardinal Ridge (05-20) & Adj acent Parcels................... ........................................ ....................... ............................ 4 Resolution R064-06 waiving Public Hearing! Adopt Assessment Roll/05-60/1516 - 1481h Lane NW /SS .................... ....... ............... ......................................................... ................ 4 Approve North Natural Gas Encroachment AgreementJ06-15IParirie Knoll Park/Parking Lot Expansion ........................... ...................... .................. .......... ................................... 4 Resolution R065-06 adopting Reso1ution/Relocation of Polling Place............................... 4 Approve Quotes/Authorize Expenditures for Fire Station Generators ................................ 4 Consider ApprovalJRefuse Hauler License.......................................................................... 4 RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT Received........... ......................... ......................................... ..................................... .............. 5 AWARD BID/05-15/ ANDOVER STATION NORTH BALL FIELD IMPROVEMENTS RES. R066-06 ............................................................................................................................ 5 CONSIDER REPEALING METH LAB ORDINANCE (SECTION 4-5 OF CITY CODE) Motion to Adopt (ORD. NO. 329)........................................................................................6 CONSIDER AMENDING PRELIMINARY PLAT & PUDIPARKSIDE AT ANDOVER STATION Motion to approve RES. R067-06 ........................................................................................ 6 CONSIDER REVISED FINAL PLATIPARKSIDE AT ANDOVER STATION Motion to adopt. ..... ................................................ .................. ......... .................................... 8 Motion to table .................................. ............. ..:...... ....... ............... .................. ...................... 10 CONSIDER SKETCH PLAN/AL PARENT RURAL RESIDENTIAL DEVELOPMENT/ 17700 TULIP STREET NW ................................................................................................. 10 CONSIDER REVISED FINAL PLAT/PARKSIDE AT ANDOVER STATION (CONT.) Motion to remove from table ................................................................................................ 11 Motion to reconsider ............................................................................................................. 11 Motion to approve RES. R068-06 ........................................................................................ 11 Motion to adopt final plat RES. R069-06............................................................................. 11 SCHEDULE JUNE COUNCIL WORKSHOP .......................................................................... 12 ADMINISTRATOR' S REPORT ............................................................................................... 12 Regular Andover City Council Meeting Minutes - May 16, 2006 Page 14 Regular Andover City Council Meeting Minutes - May 16, 2006 Table of Contents Page ii MA YORlCOUNCIL INPUT Advisory Committee Meeting Minutes Changes.................................................................. 12 City/County Meeting.... ...... ..... .... ..................................... ....................................... .............. 12 Andover Boulevard Home in Disrepair ................................................................................ 12 Preliminary/Final Plat Issues............ ........... ................... ................ ............................ ........... 12 ADJOURNMENT...................................................................................................................... 13 DRAFT REGULAR ANDOVER CITY COUNCIL MEETING - MAY 16, 2006 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, May 16, 2006, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Councilmember absent: Also present: Don Jacobson, Mike Knight, Ken Orttel, Julie Trude None City Attorney, Barry Sullivan City Engineer, Dave Berkowitz City Administrator, Jim Dickinson Community Development Director, Will Neumeister Others PLEDGE OF ALLEGIANCE RESIDENT FORUM No one wished to address the Council. CENTERPOINT ENERGY PRESENTATION City Administrator Dickinson introduced Mr. Al Swintek and Mr. Tom Olinger from Centerpoint Energy. Mr. Olinger provided a brief presentation on the proposed project to construct a natural gas pipeline to serve the Riverside Electric Plant in Minneapolis. Councilmember Orttel asked if they are involved in the other pipeline running along the tracks. Mr. Olinger indicated there are two pipelines through there now. One is a Northern Natural Gas Pipeline and the other is a Centerpoint Energy Pipeline. Technically it is a separate company but it is an existing Centerpoint Energy Pipeline. Councilmember Orttel asked if the new pipeline will go outside of the right-of-way for the other ones. Mr. Olinger stated they plan to put the new line about ten feet from the existing Centerpoint line. It will be in the same corridor but they will need to work with property owners to make sure they have the proper easement rights to put the pipeline in. Councilmember Orttel wondered why this area was chosen. Mr. Olinger stated they chose it because there is an existing pipeline corridor there. They already have a relationship with the Regular Andover City Council Meeting Minutes - May 16, 2006 Page 2 property owners. Councilmember Orttel wondered what the size of the pipe will be. Mr. Olinger stated the pipe will be a quarter inch wall. He stated they will have a thicker wall that will go under the roadways. Councilmember Jacobson stated the first time he heard about this was in the paper and if they talked to City staff, the information did not get to the Council and he hoped in the future they will send letters to all of the Councilmembers as well. Councilmember Jacobson asked if there was some reason they are not going to use the thicker pipe in an area that will be urbanized later on. Mr. Olinger stated the wall thickness they have now is sufficient to handle the pressure and the design factors they are looking for, even in higher dense areas. Councilmember Jacobson wondered if any of the construction will be in road or will it be along the side. Mr. Olinger stated they need to determine where they will dig but they will be putting the pipe in the right-of-way. Councilmember Jacobson noted if the road is tom up, Centerpoint Energy will replace it. Mr. Olinger indicated they would. Councilmember Jacobson stated one item that is mentioned in their application is the location in Andover where they are going to connect to the supply. It is his understanding that Centerpoint Energy and Northern Natural Gas will have to build some facilities in Andover at that location to build the pipeline. He stated he looked at some of the drawings in the application and he asked if Mr. Olinger could explain what will be needed for this. Mr. Olinger noted they met with City staff and Northern Natural Gas, Northern Natural Gas is requesting a one-hundred foot extension north of their existing property. They will build the new facilities and station north of the existing station. He stated Centerpoint's requirements are to have a corridor that will allow them to take possession of the gas underground. They will need to have an easement from the station heading north up to 148th. Mr. Dickinson indicated Northern Natural Gas will be at the Council Workshop at the end of May. Councilmember Trude recalled one of the audience members previously told them that when a pipeline is run through a neighborhood, it needs to be a heavy gauge metal. She wondered if this one is being constructed of the heaviest gauge metal used in pipelines. Mr. Olinger stated there is a Federal Code of Regulations that determines the wall thickness of the pipe, strength of the pipe in different density class areas. He noted they do follow these guidelines and design the pipeline to meet all of these guidelines. Councilmember Trude wanted to know if they are considering the Andover area the pipeline is going through an area that will require the heaviest gauge. She stated she would like them to meet higher than minimum regulations. Mr. Olinger indicated he will get back to the Council on Regular Andover City Council Meeting Minutes - May 16, 2006 Page 3 this because he will need to check at his office to make sure it is at the highest. Councilmember Orttel asked if they are required to look at any alternate routes. Mr. Olinger stated the route application they filed with the Public Utility Commission is an application and its partial exemption. He stated the full process requires them to identitY multiple alternatives. He stated they are filing a partial exemption. They did look at three primary routes. One of the reasons they chose this route is because there is an existing pipeline corridor. Mayor Gamache asked for a point of clarification on the route. He asked if the route that has the existing pipeline is owned by the railroad. Mr. Olinger indicated in most cases it is in Andover. Mr. Winslow Holasek asked ifhe could speak with questions. The Council allowed him to ask questions. Mr. Holasek wondered how deep the pipeline will be. Mr. Olinger stated it will be thirty-six inches. Mr. Holasek asked if the wall thickness of Y4 inch is the current thickness of the pipe that is in there now. Mr. Olinger stated he did not know. Mr. Holasek asked what the current pipeline is running at. Mr. Olinger stated it runs at 800 Ibs and the new one will run at 550 Ibs. Mr. Holasek wondered if this line is a transmission or distribution line. Mr. Olinger stated it is a transmission line. Councilmember Jacobson thought a lot of the questions being asked could be saved for an informational meeting to be scheduled for the near future. AGENDA APPROVAL Add to the Consent Agenda Item 7a, (Consider Approval/Refuse Hauler License). Councilmember Jacobson indicated in Item 5, regarding the encroachment agreement for Northern Natural Gas for the parking area, his understanding is the parking area is not in the area where they want to build the new facilities. Mr. Berkowitz indicated that is correct. Motion by Knight, Seconded by Jacobson, to approve the Agenda as amended above. Motion carried unanimously. APPROVAL OF MINUTES April 18, 2006, Regular Meeting (Con!.): Correct as written. Regular Andover City Council Meeting Minutes - May 16, 2006 Page 4 Motion by Knight, Seconded by Jacobson, approval of Minutes as indicated above. Motion carried unanimously. April 25, 2006, Workshop Meeting: Correct as written. Motion by Jacobson, Seconded by Knight, approval of Minutes as indicated above. Motion carried unanimously. May 2, 2006, Regular Meeting: Correct as amended. Councilmember Trude stated on page 5, they were discussing the trail in the Stack's Woods Plat and right before the motion she made some comments about the trail that allows people to walk in a circle and she was not talking about the trail in the plat. "Councilmember Trude thought the neighborhood would like a trail along the north edge of the plat in order to do a circle walk." Councilmember Trude stated on pages 6 and 7, they were talking about the Conditional Use Permit for the portable classrooms at Grace Lutheran Church and a comment she made that was important to her and she would like included in the minutes is "After the discussion with the people in the neighborhood and Pastor Helman, Councilmember Trude stated she preferred locating the classrooms as far as possible away from the busy Round Lake Boulevard because of her concern for children using these classrooms and their safety." Motion by Trude, Seconded by Knight, approval of Minutes as indicated above. Motion carried unanimously. CONSENT ITEMS Item 2 Item 3 Item 4 Item 5 Item 6 Item 7 Item 7 a Approval of Claims Approve Plans & Specs/Order Advertisement for Bids/W oodland Crossings (05-32), Shaw's Glen (05-24), Cardinal Ridge (05-20) & Adjacent Parcels (See Resolution R063-06) Waive Public Hearing! Adopt Assessment Roll/05-60/1516 -I 48th Lane NW/SS (See Resolution R064-06) Approve Northern Natural Gas Encroachment Agreement/06-15/Prairie Knoll ParklParking Lot Expansion Adopt ResolutionlRelocation of Polling Place (See Resolution R065-06) Approve Quotes/Authorize Expenditures for Fire Station Generators Consider Approval/Refuse Hauler License Motion by Jacobson, Seconded by Trude, approval of the Consent Agenda as read. Motion carried unanimously. Regular Andover City Council Meeting Minutes - May 16, 2006 Page 5 RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT Sergeant T om Wells, Anoka County Sheriff's Department, provided an update on law enforcement activities occurring within Andover. Councilmember Knight asked what the Meth Status is in Anoka County. Sergeant Wells stated the Meth problem still exists. They are seeing less production and it is being brought in from the Super Meths in California and Mexico. The Meth problem is still there. Mayor Gamache thought they were working with Laura Landes on mailbox security. Mr. Dickinson stated that is correct and it will be a project as part of National Night Out and will be ready for the Fun Fest. A secure mailbox program is being worked out. AWARD BID/05-15/ANDOVER STATION NORTH BALL FIELD IMPROVEMENTS City Engineer Berkowitz explained the City Council is requested to receive bids and award the contract for Project 05-15, Andover Station North Ball Field Improvements. Councilmember Trude stated when she looked at this the Andover Baseball Association wanted this with the alternate of the fencing in the bullpen. She wondered if this is the area that protects the players and would they install this anyway. Mayor Gamache stated it is along the baseline for pitchers to warm up in. Councilmember Trude thought this is a safety issue. She stated they are really close to the engineer's estimate and if they added the alternate or if the Association wanted to split that with them, it is $16,000 more than the engineer's estimate if they go with the bid with alternate one. She asked if Mr. Haas has looked this over and thought it will happen later. Mr. Berkowitz stated they have designed for it and have accommodated area for construction of this in the future. Mr. Berkowitz noted they have a project budget of $809,000 and they have irrigation, power and other costs. Councilmember Knight wondered about the dugouts. Mr. Berkowitz stated they have designed for footings for the dugouts and the slab will be there but there are no dugouts at this time. Motion by Jacobson, Seconded by Knight, to award the contract to W.B. Miller, Inc. for $695,344.45 for Andover Station North Ball fields. Councilmember Orttel wondered how they can have an association, not part of government, amend their bids when they go out without going to the Council first. Mayor Gamache thought this was a good point and should have been talked about earlier. Motion carried unanimously. (Res. R066-06) Regular Andover City Council Meeting Minutes - May 16, 2006 Page 6 CONSIDER REPEALING METH LAB ORDINANCE (SECTION 4-5 OF CITY CODE) Community Development Director Neumeister stated the City Attorney informed City staff that the State of Minnesota passed a statute in 2005 that delegates the authority for clean up ofmeth labs to the County, Health Department, or Sheriff. The City Attorney advised that the City should prepare a repealer ordinance to remove any conflict or confusion. After discussions with the City Attorney, also advised that the City should insert language into two separate sections of City Code that would enable the City to assess costs of cleanup if a meth lab or materials were found on City property. Motion by Knight, Seconded by Orttel, to adopt the attached ordinance repealing the current code section dealing with Meth Labs and other clandestine drug operations and direct the staff to prepare. Councilmember Orttel explained the reason for this. City Attorney Sullivan stated this is in response to state legislation, which is in response to local legislation led by cities like Andover. Motion carried unanimously. (Ord. No. 329) CONSIDERAMENDING PRELIMINARY PLAT & PUD/PARKSIDEAT ANDOVER STATION Community Development Director Neumeister stated as discussed at the May 2, 2006 meeting, the proposed amendment would change the single level units from attached to detached units with a variety of styles and options, including single level and two story homes. The style of unit located on each lot would be determined by the buyer, although the developer has stated it is their intent to not allow identical units on adjoining properties. The applicant also requested adjustments to the architecture of the eight unit buildings. Councilmember Orttel asked if each homeowner would own a part of the path. Mr. Neumeister indicated that is correct. He noted there will be a scenic easement placed over the path as one of the conditions. Councilmember Jacobson thought that would be trespassing. Councilmember Orttel thought that left the development with less open space then they had before. Mr. Neumeister indicated it is the same amount of open space. Councilmember Knight wondered how they could have both private land and public land in the development. Mr. Neumeister stated there is a conservation easement. Councilmember Jacobson stated a conservation easement means trees cannot be cut and the property owner cannot do anything to the land but it is still an ownership of an individual who owns the lot. He stated it would be trespassing to cross the easement if not the owner. Mr. Neumeister stated part of the issue in the discussion is the developer does not want people to walk through there; it is an open space area but if people in the second phase of the development were to be able to access it, it would need to be dealt with in the Association documents. Regular Andover City Council Meeting Minutes - May 16, 2006 Page 7 Mr. Greg Schlink, representing Bruggeman Properties, 3564 Rolling View Drive, White Bear Lake, stated they discussed this issue at length and they submitted a letter to the Council. He stated there are two issues related to the lot. One is a conservation easement that would protect that area as a natural area. Condition two indicates access should be limited to people in the development only. They have 121 units and giving access to all of the units would be too much for the caring capacity of that area. They believe the single family detached townhomes, limited to 33, would be the best stewards of that property. Councilmember Jacobson stated it did not make sense because if there is going to be a conservation easement there and the lot line goes all the way to the east side and someone owns that parcel, even though it is a conservation easement, there would still be trespassing. Mr. Schlink indicated there would be a separate easement through the association that would allow that use to the members of the detached townhomes only. Councilmember Knight thought that will be tough to enforce. Councilmember Orttel thought at the last meeting there was a useable piece that is fairly wide at each end in phase one that ran along the buildings and he did not see that in the current plans; it looked smaller. Mr. Dickinson explained what happened to the area to the Council. Councilmember Jacobson stated he did not grasp the idea of this being limited to only the members of the association. How would they keep others from walking on the trail. Mayor Gamache did not think people outside the association would use the trail because people would not know where it would go. Councilmember Jacobson asked why they do not take the dark green area and make it a lot with a common area for everybody. Mr. Neumeister explained ifit is left as an outlot, it can become tax forfeit and if that happens, it will be the City's responsibility to determine who should own and maintain it. It could end up as City park land. The covenants will allow for the transition of anyone from one end to the other through here over everyone else's property as long as they are owners in that phase. Mr. Dickinson stated previously these were identified as three unit townhomes and now it is completely different with different buyers. They will see different needs from the buyers and a better product. Councilmember Knight asked the City Attorney if a conservation easement is a public place or not. City Attorney Sullivan stated the property in green on the site plan would be privately owned property. Placing a conservation easement does not convert it to public property or grant the public at large the right of access. A conservation easement is a restrictive easement, which prohibits the underlying owner from doing certain things to the property. Mr. Schlink indicated that is the intent. Councilmember Trude thought the whole problem developed when they looked at going from multi- family townhomes on both sides of that line. At that point, they wanted a recreation area everyone could use because it is dense housing. Now they are looking at homes that will be almost like single Regular Andover City Council Meeting Minutes - May 16, 2006 Page 8 family homes and the issue is there will still be a lot of conflicts between these two neighborhoods that share a backyard and if they create an open space between both of them, the only way they could manage it is if a third association were created and the president of both associations would have to meet to figure out how to maintain that area. She thought it could cause a lot of feuding so how could they preserve that area, which is like a buffer, without it becoming a problem. She did not know how they would solve the conflict. The Council discussed the problems and possible solutions to the issue of the trail. The Council thought the new building design looks better than what was previously presented. Mr. Neumeister stated there will be signage indicating the driveway will be private. Motion by Jacobson, Seconded by Trude, to approve the proposed changes to the preliminary plat and planned unit development and within the Resolution and Exhibit B there are several areas that need to be filled in with the correct dates and a change in item 8 which appears at the bottom of page 5 which should read "A Conservation Easement shall be established over the area designated fl5-!i tree preservation area between Martin Street NW and Linnet Street NW". Councilmember Trude wondered if they need to look at the single family style townhomes. Mr. Neumeister stated that was presented with another item a couple weeks ago. Mr. Dickinson stated those are attached and need to be approved. He stated this would be part of the motion that was made. Councilmember Trude stated the only concern she has regarding the single story homes is that they will be sandwiched between some of the two story homes and staffhas told her that the builder will be careful on how they place the homes. Mr. Schlink stated these homes will be market driven so the selection would be by the potential buyer. He stated he looked into this issue and the difference in height is about a six and a half foot difference in the roof line. Motion carried unanimously. (Res. R067-06) CONSIDER REVISED FINAL PLAT/PARKSIDE AT ANDOVER STATION Community Development Director Neumeister stated the City Council is asked to approve a revised final plat for Parkside at Andover Station. Councilmember Jacobson asked the City Attorney if they need to make a motion for reconsideration of the [mal plat. City Attorney Sullivan indicated the developer is requesting the reconsideration and not the City Council so he did not feel there needs to be a motion. Motion by Knight, Seconded by Jacobson, to adopt the attached resolution approving the final plat with conditions. Regular Andover City Council Meeting Minutes - May 16, 2006 Page 9 Councilmember Jacobson stated there are two blanks on the Resolution also. Councilmember Trude stated there is a reference to a development agreement but she wondered if there will be two development agreements because they will have two different associations, proj ects and phases. Mr. Neumeister indicated that is correct. Councilmember Trude wondered if they have enough wording to make sure it is all covered. Mr. Dickinson stated this final plat would only have one style of home, which is the eight unit buildings. Councilmember Trude wondered if they are adequately describing this as only phase I or do they lift the language from the prior fmal, which would have been the entire area. Mr. Neumeister stated condition number six is contingent upon the development agreement which is referencing the construction of improvements, streets and utilities; the actual homeowner's association is covered under item one. Councilmember Trude questioned the legal wording in the resolution because it shows phase two also. Mr. Neumeister reviewed the wording with the Council. Mayor Gamache stated on the Parkside at Andover Station North map received April 4th, it shows Outlots A and B. Mr. Neumeister stated at that time, the purchase agreement covered 36 units. If they were to put units in the outlots, they would have been buying about 42 or 44 units. Councilmember Trude asked the City Attorney to check the legal descriptions for the two motions. She indicated it seems like these are two totally different property descriptions. City Attorney Sullivan wondered how they knew the resolution being proposed covers the property that is part of the preliminary plat. Mr. Neumeister referenced Lots five and six on the map to the Council. Councilmember Trude stated her problem is going back to the original preliminary plat resolution, which talks about Lots 3, 4 and 6 and does not mention Lot 5 or the northern half. Mr. Neumeister stated Lots 3 and 4 are the westerly part of the northern area. Councilmember Trude stated she did not see Lot 5 at all, which troubles her. Mr. Neumeister stated he will go back and pull the legals for this. The Council decided to table this item until information could be checked for accuracy. Motion by Trude, Seconded by Jacobson, to table this item to later in the meeting. Motion carried unanimously. CONSIDER SKETCH PLAN/AL PARENT RURAL RESIDENTIAL DEVELOPMENT/J7700 TULIP STREET NW Regular Andover City Council Meeting Minutes - May 16, 2006 Page 10 City Administrator Dickinson stated the City Council is asked to review a six-lot residential sketch plan called Timber River Trails 2nd Addition proposed by AI Parent. Mr. AI Parent, 14117 Orchid Street, stated he is at the meeting to answer questions. Councilmember Jacobson wondered if there will be any traffic lights or turn lanes coming off of Tulip. Mr. Berkowitz stated the County did request not to have any access to Tulip Street. If the City did want to pursue this as a second access point because of the length of the cul-de-sac, there would need to be a right turn lane off of Tulip and a bypass lane and it would be required through the County permit. Councilmember Jacobson stated there is an easement shown going through the property and a cul-de- sac shown and he wondered if there is enough land minus the easement that they can build there. Mr. Rick Olson, E.G. Rud and Sons, stated the two lots that the easement does cross, meet the 2.5 acre requirements. The easement takes up about half of the property so they are left with a little over an acre for those two lots and the topography shows buildable sites on the lots. Councilmember Orttel wondered what the developer thought about the requirements from the County. Mr. Olson stated they received the information back from the County recently and they really have not had time to look at them. The Council discussed with the developer County requirements and costs. Mayor Gamache wondered if the County is willing to look at allowing an emergency access off of Tulip for the cul-de-sac area Mr. Berkowitz stated they have done that in the past. He reviewed past developments that have had emergency access drives. Councilmember Knight thought the developer might want to look at reconfiguring the lots if the County requires a lot because that could cost a lot of money for improvements. The Council reviewed another site plan for the development with City Staff and the developer. Councilmember Jacobson stated he would rather see the road go through rather than dead end. Mr. Berkowitz thought the fust option would be to work with the County and try to get a right turn lane in with site line and clearing. The second option would be the emergency access with the gate. The Council agreed. Mr. Ryan Cook and Mrs. Ivette Sol-Cook, 17697 Tulip Street NW, stated the reason they have a problem with the proposed road is the City Planner, Andy Cross, pointed out a pink flag on the lot, which would bring the road entrance facing his kitchen windows. He showed photos of the area indicating where his house would be affected. He noted if a road were constructed where proposed, lights from vehicles would shine right into his kitchen. He thought if the developer could agree to eight fairly large blue spruce trees to come across that part of their property to give them privacy from the cars coming from that development, it would help them with screening. Regular Andover City Council Meeting Minutes - May 16, 2006 Page 11 Councilmember Trude stated they could not make the developer do that because it is not their property. Mr. Berkowitz stated they have requested that in the past and the developers have done that but it cannot be a requirement. Mayor Gamache thought the homeowner could try to work with the developer on getting something to work. Mr. Cook stated there is quite a bit more traffic on Tulip than the Council thinks and it is posted at 50 mph but they do go faster than that. He noted they were just concerned with the lights coming in and their privacy. CONSIDER REVISED FINAL PLATIPARKSIDE AT ANDOVER STATION (CONT.) Motion by Jacobson, Seconded by Orttel, to remove this item from the table. Motion carried unanimously. City Attorney Sullivan reviewed the status of where the Council is at in regard to the agenda and what needs to be done. City Attorney Sullivan stated they went and looked at the Plat maps and they determined that the resolution from Item 11 has an erroneous legal description. He stated they need to reconsider Item 11, pass it with the proper legal description and then go onto Item 12. Motion by Jacobson, Seconded by Knight, to reconsider Item 11. Motion carried unanimously. Motion by Jacobson, Seconded by Knight, to rescind the previous resolution and to approve the Resolution with the correction of Lots 4 and 5, Block 1 from lots 3 to 4, block 1 in the second paragraph on page 4 including all other changes made. Motion carried unanimously. (Res. R068-06) Motion by Knight, Seconded by Jacobson, to adopt the attached resolution approving the [mal plat with conditions. Motion carried unanimously. (Res. R069-06) SCHEDULE JUNE COUNCIL WORKSHOP Motion by Jacobson, Seconded by Knight, schedule a Special Council Workshop for Tuesday, June 27, 2006 at 6:00 p.m. Motion carried unanimously. ADMINISTRATOR REPORT City Administrator Dickinson updated the Council on the Community Survey progress, legislative update, meeting reminders and miscellaneous projects. Regular Andover City Council Meeting Minutes - May 16, 2006 Page 12 City Engineer Berkowitz updated the Council on Road Improvements Projects in the City. Community Development Director Neumeister updated the Council on development activity in the City. MAYOR/COUNCIL INPUT (Advisory Committee Meeting Minutes Changes) - Councilmember Trude stated she was reading the Advisory Committee Meeting Minutes from April and it made some statements that were attributed to her that were a little stronger than any statements she had made and she was going to ask to have those changed. She stated it was generally advising them of Community Education's role in providing services to the Community and what they pay them and they talked about potential partnerships between the facility and Community Ed and potential partnerships between Youth First and their facility. (City/County Meeting) - Councilmember Jacobson stated there is a City/County meeting at the end of the month so they can talk about legislative issues or the Viking Stadium. (Andover Boulevard Home in Disrepair) - Councilmember Jacobson asked what the status is of the structure at Andover Boulevard and the rail road tracks. City Attorney Sullivan stated they have a Court Order and a contract to tear the structure doWIl. Mr. Dickinson stated they would be giving them a courteous notice of when they will be there and they hope to be done soon. Mr. Berkowitz stated they had City Attorney Sullivan review the contract to make sure the language sounds right and they have contractors lined up and they want to give them a courteous notice. They hope to do it in the next ten to fifteen days. (preliminary/Final Plat Issues) - Councilmember Jacobson stated it bothers him a little bit when they do a preliminary and [mal plat on the same parcel at the same time. He would prefer to see the preliminary approved at one meeting and then the [mal approved at another meeting. Councilmember Orttel thought they usually do that but this is a special case. Mr. Neumeister stated they are running out of time on this project and it needs to get done but usually they are done at different meetings. Motion by Jacobson, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting adjourned at 9:35 p.m. Respectfully submitted, Susan Osbeck, Recording Secretary DRAFT ANDOVER SPECIAL CITY COUNCIL WORKSHOP- MAY 23,2006 MINUTES The Special Workshop of the Andover City Council was called to order by Mayor Mike Gamache, May 23, 2006, 6:05 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Councilmember absent: Also present: Don Jacobson, Mike Knight, Ken Orttel, Julie Trude None City Administrator Jim Dickinson Community Development Director Will Neumeister City Engineer Dave Berkowitz Others PRESENTATION -NORTHERN NATURAL GAS Ms. Liz Babcock, Northern Natural Gas, was present at the meeting to give an overview of the plans for extending the gas line from Andover into Minneapolis. She noted this project will not be started until 2008. Councilmember Jacobson asked if their project is going to be part of the public hearing and PUC process. Ms. Babcock indicated this will be a separate project. Councilmember Trude wondered if the entire area would be fenced in. Ms. Babcock indicated they would only fence in the 100xlOO area but would be willing to take the entire area and compensate the public with the City being the holder of the park funds. Councilmember Jacobson stated it is dedicated park property. He did not know if the City purchased it or ifit was given to them and if they could do anything else with it. Ms. Babcock stated it was dedicated to the City through the plat and would need to be condemned in order to work with this. She indicated they are federally regulated. Councilmember Jacobson wondered if they will need to have a separate public hearing. Ms. Babcock indicated they would not. She indicated there are rules they need to follow through the Federal Government. She noted the Federal Government does tell them how they need to construct this. Councilmember Jacobson indicated because this is a large building he thought the City could require screening. Ms. Babcock stated they would work with the City to a point but the emergency responders may not want it to be hidden. Special Andover City Council Meeting Minutes - May 23, 2006 Page 2 Councilmember Jacobson wondered if the current lines will be able to handle the additional gas or would they need to pump up the pressure on the existing pipes. Ms. Babcock thought they had enough supply with what they currently have but may need to increase the pressure. Councilmember Orttel wondered when the design of the building will be done. Ms. Babcock thought they would start on the design in July but wanted to get the major project done. Councilmember Orttel wondered how high above the ground the pipes will be. Ms. Babcock stated they will be the same height as what is there now. Mayor Gamache wondered how close it is to Prairie Road. Mr. Berkowitz thought it is at least 100 feet from the road. He noted it is outside of the right-of-way. Councilmember Orttel stated he would like it screened in some fashion but would prefer a natural screening such as a berm with pine trees. Ms. Babcock stated trees have root structures that interfere with the pipes and they also need visibility for fly-bys. She stated bushes would be different. City Administrator Dickinson indicated CenterPoint will odorize the line. Councilmember Trude asked if they could build some other type of structure besides a pole type of building. She asked if they need to follow the City guidelines or do they do what they want to do. Ms. Babcock stated they try to work with the City but a brick structure can be cost prohibitive. Mayor Gamache thought if Mr. Berkowitz could make sure the trees are planted further away from where the building will go, even on City property, to help with screening, would be helpful. Councilmember Jacobson thought even if they used shrubs, it would look better with a brick building and would meet the City standards. Councilmember Trude wondered if taking the extra land is for future expansion. Ms. Babcock stated that is not the reason but she thought there was no other use for the land. Mr. Berkowitz stated Centerpoint Energy will need that for an access. Councilmember Jacobson asked if this will be large enough for added capacity in the future. Ms. Babcock stated she would not anticipate this. Councilmember Trude asked staff to think about using the extra land for parking instead of letting Northern Natural Gas take the extra land for cash. She thought they could use the extra parking. She noted that she reluctantly gives up any land. Ms. Babcock indicated she will bring back the requests of the Council to their engineers. Special Andover City Council Meeting Minutes - May 23, 2006 Page 3 Councilmember Jacobson asked if all the telecommunications will be underground. Ms. Babcock indicated she did not know. Councilmember Trude thought this was another request to make because they do not have anything above ground. Councilmember Trude asked if this will happen during sporting events. She requested this start after all the teams are done. Ms. Babcock stated they need to be there before Centerpoint is there. Spring would be the best time to do this. Councilmember Orttel wondered what the relationship is between them and Centerpoint. Ms. Babcock indicated Centerpoint is the customer and they supply them gas. CONTINUED DISCUSSION - SPECIAL ASSESSMENT POLICY Mr. Berkowitz stated the City Council has directed staff to evaluate the City's current road assessment policy as it pertains to reconstruction (City's Mill and Overlay) projects. The City Council is requested to review information provided, discuss issues and direct staff on how to proceed with the road assessment policy. Mr. Berkowitz reviewed the rating criteria of roads with the Council. The Council discussed the survey results of the assessment question. Councilmember Jacobson wondered if their rating system is the proper one and what their policy is. Mr. Berkowitz stated road deterioration is based on traffic and time. Councilmember Knight asked what the rating criteria is. Mr. Berkowitz reviewed the different criteria with the Council in determining when a road needs replacement. Mr. Dickinson stated with the new program they are concentrating on the twenty plus year roads. Councilmember Orttel stated to wait until the last possible moment before they have to replace the entire road. Mr. Dickinson stated areas that are rated in the 70's, need to be looked at in the five year plan. Councilmember Orttel wondered what the increase in bituminous will be and how much will it set them back. Mr. Berkowitz stated right now they are being charged $45 a ton for a base and $55 a ton for wear. Councilmember Orttel stated they either need to increase the percent or cut back on the maintenance. Councilmember Jacobson did not think there would be enough money no matter what is done unless they raise taxes. Councilmember Orttel did not think bituminous was temporary so they would need to raise the amounts. Special Andover City Council Meeting Minutes - May 23, 2006 Page 4 Councilmember Knight stated the dilemma is how one neighborhood compares to another and traffic in one neighborhood versus traffic in another neighborhood. Mr. Berkowitz stated it is important to keep the CIP a fluid document and focus on the next couple of years. Councilmember Trude thought they need to ask the question if it is worth building roads that are 32 feet wide. They could go to roads with parking only on one side. Councilmember Jacobson thought they need roughly a million dollars a year to do the roads. He thought they still need to have assessments to meet the costs. Councilmember Jacobson wondered if it would be enough if they were to assess 22 percent a year for improvements. Mr. Berkowitz reviewed the 2007 - 2011 CIP with the Council. Councilmember Jacobson wondered if there is any mechanism of combining this with something else. Mr. Dickinson stated they could if there was something else to connect it to. Councilmember Orttel stated in the Eighties they changed the road standards which will probably make them last longer even though they are getting up in age. Councilmember Jacobson asked when they go from one to two percent in the levy, what will that mean to the taxpayer. Mr. Dickinson indicated it will roughly be $20 a household per year depending on the value of the home. Councilmember Jacobson did not think it is reasonable after twenty years, the resident would expect the City to redo the road for free. He thought everyone should be paying for the cost of the road reconstruction. He indicated they need to figure out the percentage. Mayor Gamache thought in the rural areas with large 2.5 acre lots, do they want to continue with concrete curbs. Councilmember Trude thought once the asphalt curb is there, they need to replace it with concrete but if the roads did not have curb to begin with, she did not think they need to add concrete because it would drain into the yards. Mr. Berkowitz stated they are not ditching roads anymore. He thought they would get more out of the road if they put concrete curb in. He noted it is cheaper in the long run when they need to reconstruct the roads. Councilmember Jacobson thought it is reasonable that everyone should pay the same amount within the development instead of some paying and some not paying. Special Andover City Council Meeting Minutes - May 23, 2006 Page 5 Mr. Berkowitz stated the areas with concrete curb will cost less to reconstruct in the future. Councilmember Knight asked what the least painful way is to spread out the cost within the City. Mr. Dickinson indicated what they are trying to target is getting the policy put together. They need to find out what the target would be for the tax levy. Councilmember Trude stated in the survey 64 percent oppose changing the assessment policy, so do they ignore the survey? Mr. Berkowitz indicated if they followed the survey, they would get behind in funds and nothing would get done. Councilmember Jacobson stated even if they went the extra two percent a year, would they have enough each year. Mr. Berkowitz stated even with the two percent increase and thirty percent increase in assessments, it would still be tough. Mr. Berkowitz stated the argument is going to be a resident is not getting concrete curb and the neighbor is but they are getting the same assessment. Councilmember Orttel stated that is where the policy comes in. Mayor Gamache stated they need to look at the neighborhood as a whole and not as individual homes. A resident at the meeting indicated he would be willing to pay more in property taxes to avoid the assessment for street improvements and it would actually save him a lot of money. Councilmember Trude stated the increase is from one percent to two percent so they will be paying more in taxes. The resident stated it is easier to budget $50 a year rather than a $5,000 assessment. He would rather have all of the money come from taxes. The resident stated by putting the increase into the tax base is actually cheaper to the residents than to assess the improvements out. The Council discussed different ways they could assess the residents and how other cities assess for their road reconstruction. Councilmember Jacobson asked staff to look into raising the tax base from one to two percent and from one to three percent and what would it cost each home. Mr. Dickinson stated they can make up a chart for the Council to review. Mr. Berkowitz stated the lower they go, the less improvements they will be able to do. He would have looked at increasing the assessment to fifty percent and the tax base by two percent. Another resident thought the one or two percent increase would work well for everyone in the City. Councilmember Trude stated even if they increase the tax base, they will still not have enough money to do all of the improvements. Special Andover City Council Meeting Minutes - May 23, 2006 Page 6 DISCUSS PARK DEDICATION STUDY Mr. Neumeister stated the Council is asked to review information contained in the report and determine whether staff should begin to update the park dedication study and examine other factors that determine the park dedication fees. Mr. Neumeister reviewed the report with the Council. Councilmember Orttel did not think the price ofland matters anymore; he thought it was the nexus of build out. Mr. Dickinson stated there is confusion in the ordinance that needs to be cleared up. He wondered if the Council wanted to be at ten percent or where they are at now, around seven or eight percent. Mr. Neumeister thought it might be better to get an appraisal on the parcel of property and then determine the park dedication fee. Councilmember Jacobson indicated he did not have a problem with staff reworking the study but he wondered if they should do this internally or externally. He thought it might look like a conflict of interest if staff were to do this. Councilmember Orttel thought they need to get the surrounding communities' information for comparison. The Council discussed what would be needed for the updated survey. Mayor Gamache wondered how it worked having the development build their own parks and what effect did that have. Councilmember Orttel stated he thought that was a good idea Mayor Gamache stated that takes care of the problem when they run out of money for new parks. Councilmember Trude wondered how they can have so many children and not a lot of public play fields. Mr. Dickinson stated they try to keep them within close proximity to each other because it is less maintenance. A resident wondered if they can have a resident in the area of a tot lot maintain them. Mr. Dickinson stated there would be liability issues. Councilmember Orttel thought when they have tot lots they need to have a conversion process for the growmg age group. DISCUSS EXPANSION OF CITY HALL GARAGE Mr. Berkowitz stated the City Council is requested to discuss the expansion of the City Hall garage that is located west of the City Hall. Special Andover City Council Meeting Minutes - May 23, 2006 Page 7 Councilmember Trude stated they want attractiveness and not have the building be built cheaply. Mr. Dickinson stated they could come in at $25,000 if they use City staff for the expansion. Mr. Berkowitz stated this is also replacing the roof on the original garage. Councilmember Trude indicated the garage is also insulated and heated. Mr. Dickinson thought the excavation was also part of the cost. Councilmember Jacobson wondered if the roof on the garage is so bad that it need to be replaced. Mr. Dickinson stated they have been patching the roof since he has been with the City. The shingles are in bad shape. He stated there is significant cost in the footings because of where it is located. Mr. Berkowitz stated the concrete slab is also costly and would need to be contracted out anyways. Councilmember Trude stated they are building this out into the pond and they will need a retaining wall. Councilmember Orttel stated he would prefer them to go in-house for the construction of the garage. Mr. Dickinson indicated they would work on the numbers to get the costs down to the $20,000 original budget. Councilmember Trude thought the back of the garage will need landscaping to screen it from the driveway to the community center. DISCUSS 2006-2007 COUNCIL GOALS City Administrator Dickinson stated after reviewing the remaining 2005-2006 goal progress, the Council will be requested to discuss and provide specific goals for the coming year. The goals will be used by respective departments to formulate work plans and budgets. Councilmember Jacobson thought discussion item I, transportation options, should be added to the goals. Councilmember Jacobson stated item 19 did not go well in the survey. He wondered if this is still a viable goal. Councilmember Orttel thought they need to keep this because it will be needed in the future. Councilmember Jacobson stated in the Comprehensive Plan, it shows a train station for future train service to Cambridge and he wondered if they need to reserve property for that. Councilmember Orttel thought they should review prospective locations for mass transit sites. Councilmember Jacobson thought they needed to add this to the list. Councilmember Trude thought they need to look at the train switching operation and whistles within the City. Mr. Berkowitz stated they discussed this with the Railroad and if the City is willing to pay Special Andover City Council Meeting Minutes - May 23, 2006 . Page 8 for this, the railroad will do this. Councilmember Trude thought this would help with the trains blocking the major crossings. Councilmember Jacobson wondered if they could remove item 6 from their goals. Mr. Dickinson indicated they could. Councilmember Trude stated they need to focus on getting the trails around the Community Center and water treatment plant. Mr. Berkowitz stated the trail needs to be twenty-two feet from the travel lane in a rural section and that may be a challenge. Mr. Dickinson thought one area that sticks out in the survey is police patrol. The Council did not think that was an issue. Councilmember Knight thought they need to remove item 15 from the goals because he did not think one day would work. Mayor Gamache stated they just increased to five garbage haulers. One day will not work until they tell them they are going to pick one hauler; then they will pick up on one day. Councilmember Trude wondered if they could have a clean up day because there is a lot of trash in the rights-of-ways. Councilmember Knight stated item 14 came out looking good in the survey. The Council discussed how they could determine open space in the City. They also thought a referendum would answer the question if it should remain a goal and if a committee should be formed for this. A resident thought the City could work on charitable trusts and she did not think it would cost a lot to maintain an open space. Councilmember Trude stated on item 18, Eric is working on recreational programming at the Community Center. She thought they should have continued promotion of the Community Center. Councilmember Trude thought they should look at continued research of wireless internet or something comparable to it. Mr. Dickinson wondered if the Council wants staff to pursue more in housing stock programs to upgrade existing homes. Councilmember Orttel thought it would be nice to encourage improvement in neighborhoods. Councilmember Knight wondered on item 7, where the Fire Chief is at on daytime help. Mr. Dickinson stated the Chief is continuing to look at grants. Councilmember Trude stated she would like to continue with the wholesale tree program. An environmental issue is how they can preserve their wetland once people move in. She thought they may need an educational program for homeowners. Special Andover City Council Meeting Minutes - May 23, 2006 Page 9 Councilmember Trude stated thirty feet is not far enough for backyard setbacks along the busy thoroughfares. Councilmember Orttel thought it was extended to forty feet. He wondered if they need to have stricter rules. Councilmember Trude wondered if they need to have the developer berm the area and then if the homeowner puts up a fence, they will not be seen. UPDATE ON 2007 BUDGET City Administrator Dickinson stated City Departments have started the process of preparing a proposed 2007 Annual Operating Budget pursuant to guidelines established by the City Council on May 2, 2006. Councilmember Jacobson wondered how much it would cost to add an additional deputy and what type of duties would that deputy have. Mr. Dickinson did not think they would need to add another car for another deputy. He thought they were looking at a $100,000 increase for an additional deputy. He thought they may not want to have another eight hour shift. Councilmember Trude thought they may want to add staffmg to help Laura Landes with her work. Councilmember Jacobson thought staff should look at considering a 1-3 percent increase for road improvements and look at funding for recreation programs at the Community Center. Councilmember Orttel thought the Committee wanted to have the recreation department at the Community Center to schedule everything in the City. Mayor Gamache stated they have separate associations for all the Community Ed programs where some of the cities in the Twin Cities do not have that. Mr. Dickinson stated he may be able to have a schedule for the Council next year based on staff consolidations. Mr. Dickinson reviewed a couple of items that could help with the 2007 budget with the Council. Councilmember Trude stated her concern is if they do not increase wages appropriately, they may be losing some senior staff to other cities. Mr. Dickinson indicated what he has done regarding this. Mr. Dickinson reviewed staffing with the Council. OTHER BUSINESS Councilmember Trude thought it would be helpful to have a meeting with Coon Rapids regarding the Hanson upgrade. Mr. Dickinson stated they have talked to the school and they would like to name the Community Center as the Adaptive Program Center. He stated the school would work their program around the Special Andover City Council Meeting Minutes - May 23, 2006 Page 10 Community Center. The school would work with the City on providing two gyms when needed. He did not see a downside for the Community Center. Councilmember Trude stated the after school program has dropped offbecause of the time change. Councilmember Orttel wondered if this would work out all year long. Mr. Dickinson stated the biggest problem they have is with scheduling in the spring so there would not be a big problem in the winter. Councilmember Jacobson wondered if they should sign a contract that is most advantageous to them. Councilmember Trude indicated she trusts Eric's judgment. Councilmember Orttel thought they could rotate days for the different age groups. Mr. Dickinson stated the Slyzuk farm road has been shut down and in the meantime he has been utilizing the street. He stated the property owner shut down the road because there is an easement on the property owner's land and the property owner shut it down. Mr. Dickinson stated another item that is starting to become a common item is Homeowner Associations. They have received calls with issues. Some of the issues are rights granted to the City of Andover. The section that has come into question is leasing or rental of units. He wondered what level of involvement did the Council want the City to take regarding this. Councilmember Trude stated they do not want rental neighborhoods. Councilmember Jacobson thought the City had a binding agreement with the Association and they need to uphold it. Mr. Dickinson stated he discussed this with City Attorney Sullivan and he indicated the City could enforce the covenants. If the development does not sell all the units and they are not rented out, they may become tax forfeit. Councilmember Orttel stated they cannot prohibit renting out homes but an association can enforce it. Councilmember Knight stated if there is not any enforcement in an association, why have them. Councilmember Jacobson thought they could enforce something if they have a separate document indicating this. Councilmember Jacobson stated if they start to get involved in one issue, they will be pulled into all of the issues and will be spending money on legal issues. He thought they should listen to what the City Attorney says. ADJOURNMENT Motion by Jacobson, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting adjourned at 9:40 p.m. Special Andover City Council Meeting Minutes - May 23, 2006 Page 11 Respectfully submitted, Susan Osbeck, Recording Secretary 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: June 6, 2006 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $180,323.94 on disbursement edit lists #1-6 from 05/16/06 - 06/01/06 have been issued and released. Claims totaling $220,708.39 on disbursement edit list #7 dated 06/06/06 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REOUIRED The Andover City Council is requested to approve total claims in the amount of $401,032.33. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted., 'tt?5~ Lee Brezinka Attachments: Edit Lists ~Fj o~ >0 f-I~ ~z ---------. '\ ..... tf.l ...... ......J Q)4-< _0 .DO roO:: ~~ ~~ rIlU ~ I:: .... :::lE o ::l C,) 0.. C,) s ~8 :E "- r- <:'! ...., "" o o N ;:c '" ,,- "0'" eO .c~ ~ -E V,l'1: ::J,,- .. :! ;; .. ~ .. c::: o ;z; ~ " ~ o Ul :I: U <: .. .. ..Q = = z -"" ..0 "N ".". ON " , ,,0 0'0 ,,0 CZlO ....9 "0 "0 .cN Ur- ... " " <: .. ... .. Q "" o o C:! 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'" " """ 0."" ~= o " "0 S 5 ~ >"- ...., ~ "- .. :! ;; .. ~ .. c::: .. .. ..Q e = z ... " " <: .. ... .. Q ... = .. = ~ .. c.. ... ""N = "'- = 00 Q 0 e r- <: <:5 N N = ,: ... Q. 'i: " '" .. Q ;,; .... " " " C.e Ou c::..... .... 0 " .. " " .e.rJ US .. 0 <Ez 33 o 0 E-<E-< :? "- ...., N .;,j Q z: .. " '0 :: - "" o o S o ;:c o ~ - '" ::l ..... o o .. "- .... " " .e U .. " ::; Co S o U ec @ 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN.US CC: Jim Dickinson, City Administrator TO: Mayor and Council Members FROM: David D, Berkowitz, City Engineer SUBJECT: Order Plans & Specs/06-12/Crosstown Boulevard NW Trail & 06-17ffhe Oaks Park Trail- Engineering DATE: June 6, 2006 INTRODUCTION The City Council is requested to order the improvement and direct preparation of plans and specifications for Project 06-12, Crosstown Boulevard NW Trail (east side) between 140th Avenue NW & 141 sl Lane NW and Project 06-17, construction of a trail through The Oaks Park from Crosstown Boulevard NW to the Kensington ih Addition development. DISCUSSION The City's 2006-2011 Capital Improvement Plan identifies a trail improvement along Crosstown Boulevard NW from 140th Avenue NW to 141 sl Lane NW to be constructed this year, Also, the City Council directed staff to construct a trail through The Oaks Park to connect Crosstown Boulevard NW to the new Kensington ih Addition development. See attached map for trail locations, BUDGET IMP ACT The Crosstown Boulevard trail would be funded by the City's Trail Fund and The Oaks Park trail would be funded by a combination of park dedication and developer contribution, ACTION REQUIRED The City Council is requested to approve the resolution ordering the improvement and directing preparation of plans and specifications for Project 06-12, Crosstown Boulevard NW Trail (east side) between 140lh Avenue NW & 141s1 Lane NW and Project 06-17, construction of a trail through The Oaks Park from Crosstown Boulevard NW to the Kensington 7th Addition development. Respectfully submitted, ~(),~ David D, Berkow~tz d Attachments: Resolutio~ Location Map/ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES, NO, MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO, 06-12, FOR CROSSTOWN BOULEVARD NW TRAIL (EAST SIDE) BETWEEN 140lH AVENUE NW & 14151 LANE NW AND FOR PROJECT NO, 06-17, FOR CONSTRUCTION OF A TRAIL THROUGH THE OAKS PARK FROM CROSSTOWN BOULEVARD NW TO THE KENSINGTON iH ADDITION DEVELOPMENT, WHEREAS, the City Council is cognizant of the need for the trail improvement; and NOW, THEREFORE BE IT RESOLVED by the City Council to order the improvement of Crosstown Boulevard NW Trail (east side) between 140th Avenue NW & 14151 Lane NW, Proiect 06-12 and construction of a trail throuqh The Oaks Park from Crosstown Boulevard NW to the Kensinqton 7til Addition development, Proiect 06-17; and BE IT FURTHER RESOLVED by the City Council to hereby direct the ...Q!y, Enqineer to prepare the plans and specifications for such improvement project. MOTION seconded by Councilmember City Council at a reQular meeting this 6til Councilmembers in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed, and adopted by the day of June , 2006 , with voting CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk Location map for 06-12 Crosstown Blvd. Trail & 06-17 The Oaks Park Trail Legend o row o parcels - propose trail @ CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US CC: James Dickinson, City Administrator / Dana Peitso, Human Resources Manager TO: Mayor and Councilmembers FROM: SUBJECT: Authorize RFP-Agent/Broker of Record City's Employee Benefits Program DATE: June 6, 2006 INTRODUCTION The City currently uses a Brokerl Agent of Record to assist the City in working with/negotiating with various Insurance agencies for the City's employee benefit programs, DISCUSSION The City of Andover currently is using Johnson McCann Benefits, LLC in St. Paul as its Agent/Broker of Record for the City's Employee Benefits program, The City of Andover has not requested proposals for Agent/Broker of Record services for at least ten years, It is generally a good practice to request proposals for services from time to time and due to the length of time of reviewing other agencies, requesting proposals for Agent/Broker of Record would be appropriate, An example of the proposal form that would be used is attached, BUDGET IMPACT The annual insurance budget for 2006 is $477,122, The commissions for Agent/Broker of Record are part of the premiums paid, RECOMMENDATION The Andover City Council is requested to authorize staff to request proposals for Agent/Broker of Record services for the City's Employee Benefits Program, Respectfully submitted, AfJ~~ Dana Peitso 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN,US June 7, 2006 Dear The City of Andover is requesting proposals for Agent/Broker of Record services for the City's Employee Benefits program, All proposals must meet the criteria stated in the attached information and should be forwarded to: Dana Peitso, Human Resources Manager City of Andover 1685 Crosstown Boulevard NW Andover, Minnesota 55304 Proposal deadline June 23,2006 If you should have any questions or need additional information, please contact me at 763-767- 5143, Sincerely, Dana Peitso Human Resources Manager Ene, CITY of ANDOVER Agent/Broker of Record Proposal Fonn for Agency Name: Address: Phone #: Date Established: If additional space is required, attach sheets to this proposal, Brief Description of Agency's Historical Background: Agency Experience and Qualifications 1, Is agent / broker licensed in the State of Minnesota? Yes No It is not required that the agent / broker be a resident of the City, 2, Describe your experience with the insurance/employee benefits industry for the previous five (or more) years, page 1 CITY of ANDOVER Age~lt/Broker of Record Proposal Form 3, List of cities currently represented and for what type of service, Provide the contact names and telephone numbers, Governmental Unit Phone # Benefits orovided 4, Furnish the following information concerning your Agent's Professional Liability Insurance: Name of Insurer: Limits of Liability: Deductible: If your firm does not carry such insurance, please check here, 5, List of providers the firm is associated with, I . . . . Company Company . . . .. . . . . .... ..... ..... DGf!e2 CITY of AN DOVER Agent/Broker of Record Proposal Form 7, Staffing - For each agent, administrative or technical person, who would be assigned to our account, provide the following, Name: Title: Experience: Hour(v Fee: Professional Designations and Education: Other: 8, Describe any other agency or company resources or special qualifications, page 3 CITY of ANDOVER Agent/Broker of Record Proposal Form 9, Describe other services (COBRA, HIPPA, Legal, HR etc,) your agency provides, 10, Provide a detailed description of how your firm would market the City's employee benefit program, program, 11. Attach copies of forms and reports provided by your agency to other clients, Label this information "Response to #11. " 12, What do you expect of your municipal clients? page 4 @ 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CC: TO: FROM: SUBJECT: Consider Approval/3,2% Malt Liquor LicenselAndover LionslFun Fest DATE: June 6, 2006 INTRODUCTION The Andover Lions have applied for a 3,2% malt liquor license for the Fun Fest. DISCUSSION Each year the Lions Club sells 3,2% malt liquor during the Fun Fest which will be held on July 7 and S, 2006, They will be selling on Friday, July 7th from 6:00 p,m, until 11 :00 p,m, and on Saturday, July Sth from 10:00 a,m. until midnight. ACTION REOUlRED The City Council is requested to approve a temporary 3.2% malt liquor license for the Andover Lions Club for July 7 and S, 2006, Respectfully submitted, {)..:.L' tJ.a Vicki V olk City Clerk Attach: Application 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US COMBINATION APPLICATION FOR RETAILERS (ON-SALE) (OFF-SALE) 3,2 % MALT LIQUOR LICENSE To the City of Andover, County of Anoka, I, Rochf'7;././ U";/t"SO/'1 ,of the City of /Jl1.cIov~r County of 1'10 1<.0. hereby make application for the following license(s): (Off-Sale) (On-Sale) established pursuant to an Ordinance passed by the .. Andover City Council. For the past five years my residence has been as follows: /7 /0 f1 ck r 5'1 J./iAJ) /llIdovir I /Ill? s-r 50 r/ . , Iwasbom U0..t\t ;)~...o/ /q3J (month, day, year1 I am the P"es/c!"n"f- of (Title, Officer) at ;/o-tf' ffI C\ fl I m f1 , (City, Villa~e, or Town) /I.nclov( r L /Ol'/-S (Name of Organization) located at the following address ;;J..ol/3 - lr-fTf.-.. flue., /ft7c1over. At1, , / The date the organization was incorporated No Vl Yl1 6 oe r/ J q 'J c.! The name and address of the officers are as follows: J?OJllt'1 JoA.I1.IO^/ Pres r - Anoluv.{r"j d? n' 5-et!.rehrf/ v/e.i. /)0;11,'4110 - 1I(1~\.!.u; /!Ill , 0eqsqrrr. /j; /VI 84sAo.rf-- /ll1c1ov-er, m/J ~ / ' Name of Business: 17 n c/o lie r A I/O liS Business Address: ;;20 Vl- I sf -r-(, !lfle, . ///1 cia 1/(1 r: A /1/ . / . Store Manager: Store Phone Number: G:\STAFFWICKIlApplicationslTobacco & Liquor\3.2% Malt Liquor.doc I agree, as part of this application, to furnish a list of all other persons, firms, or corporations having an interest in the licensed organization, I will notify the City of Andover of any change in legal ownership or beneficial interest in such organization, I am_ am not~Efgaged in the retail sale of intoxicating liquor, I have_ have not had an application for licenses rejected previously, I have_ have not been convicted of a felony or of violating any national or state liquor law or local ordinance relating to the manufacture, sale or transportation of intoxicating liquor, Gambling or gambling devices will not be permitted on the licensed premises, I have no intention or agreement to transfer this license to another person, I agree to waive my constitutional rights against search and seizure and will freely permit peace officers to inspect my.premises and agree to the forfeiture of my license if found to have violated the provisions of the ordinance providing for the granting of this license, I hereby solemnly swear that the foregoing statements are true and correct to the best of my knowledge, ~~/.s; /J~ ate License # G:\STAFF\VICKI\Applications\Tobacco & Liquor\3.2% Malt Liquor.doc @J 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN,US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Vicki V olk, City Clerk SUBJECT: Approve Classification and Sale of Forfeit Land DATE: June 6, 2006 INTRODUCTION We have been notified by Anoka County that Outlot A, Cambridge Estates has forfeited to the State of Minnesota, Attached is a map showing the parcel. DISCUSSION Minnesota Statutes, Chapter 282,01, Subdivision 1 requires that the city must approve the classification and sale of forfeit parcels, The Andover Review Committee has reviewed the parcel to see if the city should acquire it and they have decided the city would have no use for the parcel. ACTION REQUIRED The City Council is requested to approve the classification and sale of forfeit lands, Respectfully submitted, fl:L. OrLb Vicki V olk City Clerk ,.ft,........ .- ...-- ",~/:,t'..; ,...~;.\:7, -.-:-r:".~ 2--;;'~.b~(:j .. i :"'~~~)7: ~) . ~ ,r.,) ~ (U $ ;(~J i,. .. 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'J',.'- , ,~.,: ~ ~ ("J~.,. . t~lf: ,~'~1fI 1~91h LN, ,IP!. (~~ (ow f/>~ - '" , ' I t.LI {ll~ (16). Z ,{Ill, a.. (RI',. _ _ .-1-:'" (.rI)T ... ~ '(~ ,I59TH AVE .,(If' .I~ -- '4 .. '.., - .' ''''~l ., ,ttII.) ~ If"') "". ; :;: ,i'" .(pJ (.,) , I'" :J (.1 :t "\'. 1/ g ("'.-S ,5':- ..J l~:" ~:_~(.) le".]-.;;:jij. , ~. 4J ....-........., ,..I l: \ . ("\7 .- ',(_l~._ (d). :.-.. (,,}O 158TH , .. ::: (6) :. :$""' ,("-'" .~ 'r ... \(If)" \6 ',. .... '~E"" 'M \.~r.)' L ,I'~~\.' .'. ,~, ~:.{~) .~ \,~" \.~ i'.....t' ~ . (111 ""_ ',1$ (~) "..1 _ ~ 1.1,....'" (Rj " GJ 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN,US CC: Jim Dickinson, City Administrator TO: Mayor and City Council FROM: Vicki V olk, City Clerk SUBJECT: Approve Refuse Hauler Licenses DATE: June 6, 2006 INTRODUCTION Refuselrecycle hauler licenses expired on May 31, 2006, DISCUSSION Two of the haulers licensed in the city have applied for renewal, Both have paid the appropriate fees, submitted their paperwork and had their trucks inspected by our mechanics, ACTION REQUIRED The City Council is requested to approve residential and commercial licenses for the following companies: Allied Waste Services of North America (formerly Waste Management) and Walter's Recycling & Refuse, The license period will be from June 1, 2006 through May 31, 2007, Respectfully submitted, Jl:L; d../,t Vicki V olk City Clerk (!) 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Councilmembers CC: James Dickinson, City Administrator FROM: Dana Peitso, Human Resources Manager SUBJECT: Approve Appointment - Accountant DATE: June 6, 2006 INTRODUCTION Due to the recent retirement of Shirley Clinton and the pending resignation of Deanna Connoy, the Finance Department has one immediate Accountant position available, and at least one future vacancy, The Human Resources Department has completed the interview and selection process to fill one Accountant position, DISCUSSION The interview team consisted of the City Administrator, Assistant Finance Director, City Planner and Human Resources Manager. There were 44 applications submitted and 7 applicants were interviewed, The interview team unanimously recommends hiring Melissa Rustman, Ms, Rustman has been in corporate finance for the past 5 years as an Accountant and holds a Bachelors of Arts in Accounting from The College of St. Scholastica, One benefit of hiring Ms, Rustman at the present time is the ability to have her train directly with Ms, Connoy during quarterly billing, In addition, the finances are available due to the many staffing changes in the past year such as the recent retirement of Ms, Clinton, Charlene Welu retired last July, and the Finance Director position has never been filled, BUDGET IMPACT Ms, Rustman has been offered $46,189 annually, which is the Step Levell salary, and then would be eligible for any general increases and annual Step Increases after successful completion of her 6-month probationary period, ACTION REOUESTED Please appoint Melissa Rustman as the new Accountant in the Finance department. Respectfully submitted, AJ~~ Dana Peitso CITY OF ANDOVER 2006 STEP PROGRAM ACCOUNTANT 1- (232 POINTS) DESCRIPTION: Entry-level professional accounting position. Performs a=unting work involving evaluation and ingenuity in maintaining a set of a=unts, preparing financial reports and assisting in budget preparations and other analysis, May assist higher level a=unting personnel and supervise the work of a=unting clerks. MINIMUM QUALIFICATIONS: Bachelor's degree in A=unting, Finance, Business Administration or equivalent. Requires 0 to 2 years experience, ANDOVER STEP PROGRAM Averages Jan-05 $ 52,757 41,678 43,261 44,844 46,426 48,009 49,592 51,174 52,757 Hire Six Month Step 1 Step 2 Step 3 Step 4 Ste 5 Ste 6 1 Deanna Connoy 2 OPEN Step Program 42,928 47,819 49,449 51,079 52,710 54,340 Pace 4 @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN.US CC: Jim Dickinson, City Administrator TO: Mayor and City Council FROM: Vicki Volk, City Clerk SUBJECT: Approve Raffle Pemitl Andover Center Ice Club DATE: June 6, 2006 INTRODUCTION The Andover Center Ice Club has submitted an application for exempt permit to hold raffies, DISCUSSION The Andover Center Ice Club sells calendars and awards money to those people who buy the calendars through a drawing held at the Andover High School. The City Council can either 1) approve the application with no waiting period; 2) approve the application with a 30 day waiting period, or 3) deny the application, ACTION REOUlRED The City Council is requested to consider approving the application with no waiting period, Respectfully submitted, QL" {)ft Vicki V olk City Clerk Attach: Application for Exempt Permit MAY 19 2006 13:01 FR CITY OF ANDOVER 763 755 8923 TO 8629901 P.01/02 Minnesota Lawful Gambling LG220 Application for Exempt Permit An exempt pemllt may be issued to a nonprofit llfgaf1ization , conducting lawful gambling activity on fIVe or fewer days, and awarding less than $50,000 in prizes durlngs a calendar year, Organization Information Orga~tion name (l I --r f1 { Prevlous lawful gambling exemption number f-lnd 0 Ve, r ve.n -r-e,,,y'" J-c..e. L- ub X - 3 L/ 3 ll.o - 0 S - 00 \ ai~5 .4ndOVif &1 ~doJe,v mhSS-30tJ ~6ko- Name of chief executive offteer (CEO) First n;: I Type of Nonprofit Organization Page , of 2 2106 Fee $50 For-B....-d Us. Only Fee Paid Check No, Last name -I-e(" Daytime phone number 103 -155 - 5150 Type of nonprofit organization (check one) o Fraternal 0 Religious o Veteran l&I Other nonprofit organizBtion Type of proof of nonprofit status - attach a copy (... instructions) o Nonprofit Articles of Incorporation or Certificate of Good Standing - Minnesota Secretary of State's OffICe 00 Internal Revenue Service o Affiliate of parent nonprofit organization (charter) o Proof previously submitted and on file wlth the Gambling Control Board Gambling Premises Information Name of premises where gambling ac1ivitywill beconducled (forraflles, Iistlhe sll8 where the drawing will take place) n Ve.- J-/. J' h 6choo I . Address (do not use PO box) Zip Code County Q 115 AndoVeK'(3I~ ndoVe..v 553 OY Ano~ Date s) of activily (for rames, indicate the dale of the drawing) l,Ce..m b er 1 '1, ~ oo~ Checlllhe box or boxes that ind"lClIte the type of gambling :activity your organization will be conducting: o "Bingo 00 Rafftes 0 "Paddlewheels 0 'Pull- Tabs 0 ~lpboards "Gambling equipment f.... pull"labs, tipboanls, paddlewheels, and bingo (bingo paper, hard cards, and bingo ban selection dwIce) mUst be obtained from a dlstrlbutor licensed by the Gambling Control Board. To find a n~sed dlslrlbutor, go tlI_.gcb.sta1e.mn.us and click on Ust of Uc:enslld Distributors. Or can 6510639-4000. ihisfarmwiJI bemade/JY8ilableinallemalive YCM"nameandandyourgrganii!:ation'sname the following: Board members, slalf of the fonnat (I.... large print, BI1IiDe) upon raquest. and address wiD be pubflC infonnation when BoanI whose work assignment requires thai The information requested on this form (and received by the Board. ADIhe OIlIer inbmalion they have accass to Ihe information: the any allachroonl!:) wil be used bytheGamblWlg lhatyou provide wi) be privatedaIB about you Minnesolll Department ofPubflG Safety; the Control Board (Board) to delennine your unWlheBoardissuesyourplll'lTlll Whenlhe MinnssolaAtIOmeyGenal1li;1heMlnnesola qual'dk:ations to be involved in IawU gambl"ng llolWissues yOlM'pemiI. HI of the irtfDtIniItion Commlssloners of Adminislr.ltion, Finance, activities in Minnesota, You have the right to thai you haY.. provided to 111. Board in 1118 and Revenue; the Minnesota LA{llslalive refuse to supply the information requesled; JlfDC"SS rI ;appIyt1g for your permitWll bec:ome AudilDr, national and intemalional gambling however, if you rafusa to supply this public. If the Board does not issue you II regulatoryagende&;anyonepllfSU3nllOcourt Infonna1ion, the Board may not be able to pennit, aft thll information you hlMl provided order; olherindlvlduals IInd agenciIIs that are determine your qualifications and. as a in the process of ilppl~ng for a penniI remaI'1S spedlically aulhOl1zed by slate or faderallaw conseqUBncB, may refuse to issue you a priv8m,withtheexceptionofyournam8and Iohaveaa:esstolhelnfonnetion;individuals permit. If you supply tha information ~organizalion'$name and address whleh and agencies for which law or legal order requesl9d,lhe Board will ba able to process willremainpubllc. aulhoriZIlsa newuse or shmlng ofinformalion yotJ' applicadon. Prtvam dm aboUt you 8re avaiIablB onJy 10 afterthis Nob was given; and anyone with yourCD1llenl MAY 19 2006 13:01 FR CITY OF ANDOVER 763 755 8923 TO 8629901 P.02/02 LG220 APPllcati;t;o~Exempt ~ermit } A ---} () I b Organization Name U 0 r/ e.V- __m-re. V -1- C !- L, (.(. Local Unit of Government Ac:knowledgment If the gambling pnIIIIlses is within city limits, the cIty must sign this application. On behalf or the city, I acknowledge this application, Page 2 of 2 2/06 If the gambling premises is located In a township, both the county and township must sign this application. On behalf of the county, I acknowledge thi$ application. Check the action that the city Is taking on this application. O The city approves the applic:stion with no waiting period, Check the action that the county is taking on this application. o The county approves the application with no waiting period. O The city approves the application with a 30 day waiting period, and allows the Board to issue a permit after 30 days (60 days for a first class city), o The county approves the application with a 30 day wailing period, and allows the Board to issue a permit after 3D days, D The city denies the application, D The county denies the application, Print name of city Print name of county Signature of city personnel receiving application Signature of aJIlIlty plltSOllnel receiving applicalion TiUe DalB~_'_ Trtle Date~_'_ TOWNSHIP: On behalf oflhe township, I acknowledge that the organizQon is applying fot exempted gambling activity within 1118 township OmllS. IAlownship has no statutory authority to approve or deny an application (Minnesota Statuts 349.213. sub<!. 2),] Print name of township SlgnBlure of IDwnship official acknowledging application TiUe Da1e---1_'_ Chief Executive Officer's Signature The information provided in this application is complete and accul'llte to the best of my knowledge, I adtnowledge that the financial report will be completed and ed to the Gambnng Control Board within 30 days of the date of our gambling actlvily, Chief executive officer'~ignature r Name (please print) (VI{ /I / () Ye /" Date 5 ,cQJ,00 --- Mail Application and Attachments Complete an appncalion for each !lambing activity: one day of gambling activity . two or more consecutive days of gambling activity . each day a raffle drawing is held Send the completed applica1ion, . a copy of your proof of nonprofit status, and . a $50 application fee. Make check payable to "Slate of Minnesota"), To: Gambnng Contrul Board 1711 West County Road B, Suite 300 SOuth RosevIflB, MN 55113 ** TOTAL PAGE,02 ** I}ITERNAL REVENUE SERVICE P. O. BOX 2508 CINCINNATI, OR 45201 DEPART1~NT OF THE TREASURY ~, DateFEB f3,2003 ..- ._'. Employer Identification Number: 01-0685542 DLN: 17053271747042 Contact Person: ADAM R STANDEN ID# 31124 Contact Telephone Number: (877) 829-5500 Accounting Period Ending: December 31 Foundation Status Classification: 509 (a) (1) Advance Ruling Period Begins: December 19, 2002 Advance Ruling Period Ends: December 31, 2006 Addendum Applies: No ANDOVER CENTER ICE CLUB 2046 149TH AVE NW ANDOVER, MN 55304 Dear Applicant: Based on information you supplied, and assuming your operations will be as stated in your application for recognition of exemption, we have determined you are exempt from federal income tax under section 501(a) of the Internal Revenue Code as an organization described in section 501(c) (3). ,,-. Because you are a newly created organization, we are not,now making a final determination of your foundation status under section SD9(a) of the Code, However, we have determined that you can reasonably expect to be a publicly supported organization described in sections 509(a) (1) and 170(b) (1) (A) (vi). Accordingly, during an advance ruling period you will be treated as a publicly supported organization, and not as a private foundation, This advance ruling period begins and ends on the dates shown above. Within 90 days after the end of your advance ruling period, you must send us the information needed to determine whether you have met the require- ments of the applicable support test during the advance ruling period. If you establish that you hav~ been a p:wlicly suppcrt~d o~ganizdtion, we will classi- fy you as a section 509(a) (1) or 509(a) (2) organization as long as you continue to meet the requirements of the applicable support test. If you do not meet the public support requirements during the advance ruling period, we will classify you as a private foundation for future periods, Also, if we classify you as a private foundation, we will treat you as a private foundation from your beginning date for pUrposes of section 507(d) and 4940. Grantors and contributors may rely on our determination that you are not a private foundation until 90 days after the end of your advance ruling period, If you send us the required information within the 90 days, grantors and contributors may continue to rely on the advance determination until we make Letter 1045 (DO/CG) "-' @ 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Vicki V olk, City Clerk SUBJECT: Approve Excluded Bingo Pemit/Andover Fun Fest DATE: June 6, 2006 INTRODUCTION The Andover Family Fun Fest has submitted an application for an excluded permit to conduct bingo during the Fun Fest. DISCUSSION The City Council can either 1) approve the application with no waiting period; 2) approve the application with a 30 day waiting period, or 3) deny the application, ACTION REQUIRED The City Council is requested to consider approving the application with no waiting period, Respectfully submitted, !LL. ud,L Vicki V olk City Clerk (]) 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755.5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Approve Repayment Agreement - Fairbanks Properties DATE: June 6, 2006 INTRODUCTION A major initiative in 2005 for Anoka County was a public and private partnership that provided the needed funding to reconstruct the intersection of Hanson Boulevard (CSAH 78) and 154th Avenue in Andover (refer to attached project brochure). Improvements included adding left and right turn lanes, a raised median and a traffic control signal. DISCUSSION The public private partnership of Anoka County, the Anoka-Hennepin School District, Fairbanks Properties and the City of Andover was crucial in achieving a $300,000 state grant from the Local Road Improvement Program, Each member of the partnership pledged $50,000 to the project. The pledged support from the Fairbanks Properties (attached letter) was made with the understanding that the City of Andover would amortize their contribution over a five to eight year period, The City Attorney has prepared the attached "Repayment Agreement" based on a fixed payment amortization schedule prepared by the Finance Department (attached), This agreement is presented at this time since a Joint Powers Agreement (JPA) with Anoka County is eminent since the project is now complete and the receipt of the Fairbanks Properties contribution will be part of the City of Andover's JPA, BUDGET IMPACT The payments from this agreement will be receipted to the Road and Bridge Fund, the fund cash flowing the City's financial contribution to the JPA. ACTION REOUESTED The Council is requested to approve the attached "Repayment Agreement", Attachments ~ ~ ~ ~~ ~ ~ ;:: ~ ..... ~ ;:: ~ ;:: ;:: ~ t;) ~ ~~~ ;:: -s ~ c~~ ~ "l ... ... ;:: ~ ~~ ~ ~ ~ ~ t;) t;) c ~ ~- ~;:: ~ c ..... ~ ;:: ;:: c c ..... "l ... ;:: (,J ~ "l ~ ~ ... ;:: ~ Anoka County Highway Department 1440 Bunker Lake Boulevard Andover, Minnesota 55304 Phone: (763) 862 - 4200 Fax: (763) 862 - 4201 www.AnokaCounty.us/highways "" o o ~ ~ ~ ...t:l ~ ~ t;) .~ ~ .... I.J ;::: ~ .... "" ;::: (:) U ~ ~ - ;::: ~ ~ ~ I.J "" u::: ~ ~ ...t:l ~ ~ .... ~ V) ..... C ~ eSg c ~ N :::l ~ ~ o c.. I U~N ~ Q ~ ~ >-.- ~ ~ ~ ~..c::C OJ) .... ::c ~~~ ~ .. ~ Q eo: ~ = e " '"' ..... ~ ~ -- ~ ~ ::: - = 0> eo: ! :c e.lI;':" "'= =..... ~ .. = .s -= = ::: e Q :: eU :: a Q ~ y~ .. 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" , , r;:., " :;'6t2-~35' U..-' ~~.}~t;-2;-.~:..'.,--~ '.":''-;'-:"::-;, ; ,r i 15575 Bluebi~d Stt~~t NW , - I! : I:: : I ~ Aridover, Minnesota 55304 Cell (61il ~~1-7~67 Fox (763) 4i 3-2475 May 9, lobs Hanson COITU11bns Andover; l,^inrl;;~6ta 55304 Pho~e(i*3)434~i90~ Phone(703)434~4568 FAIRBANKS 'II . PROPERTIES Fpro~;;~ie~lIc@aol,cori, boilg Fisher;, County Engineh Ahokh County H1~wat Depfutrneht 144d BtWke~ LhKeBiv~" NW Aililovet, MN 553d44005 SUBJECT: h1tersection at Hahsort SbuleVArd ahd 154h. A~enhe Andover residtnts; Dan & Slfuley Faiibbucs ~e the ~dle oWileci df FairDartk~ prop~rHes, Weare ~ot a large &~eI9ptDent eorrtpany., W~ lh-~ Ii tatnily,~~t liv~s inl,~e neigHJ)ofliood~ht is ~erved by 1 54th ahd 155th AveHues, We know first himd what the traffic conditions ~e lit:;e at this 154th ~d Hari~on inMsettion, W~ have fotli- young boys; the 6idest \V111 be stlutiiig ~t bilk,VieW Middle Schooi tHis ydf. This pfopo~eCl mlprbvemettt not oUly would addIds th~ tfaffie issues, btrt al,so d~ais*i~ \a d~q,er soncern arid th~t is gettllig t11~ ldds td and from ~6hool bo the new YMCA commhhiiY Center safeiy, Dan & Shirley FaITban)ts ofFairbanksprdpetl:ies loHk fotwarCl to ,tb'e oppohlliiiiy t8 work , together With &lob coUntY imd the city of Arido'v~r on ,thi~ rteecte/:l imptdvefnbit. If yOtl have any quest/orts dd nbt h~sitate to tohtad me at 612~251-7767: si7fl}'cerel1Y'."!I4' ,/' (j' ' , : I. - . ~:" 1 I ( ,,; I , ,I , , I ~.'" ,. I", ," Daniel J Fairbanks Pre~ideht Fairbanks Properti~s, LLC I cc: Jim bickirl~on; City A.drhinistrhtot City of Andover (S) REPAYMENT AGREEMENT This Repayment Agreement is made this day of , 200_, by and between the City of Andover, a municipal corporation under the laws of the State of Minnesota, 1685 Crosstown Boulevard NW, Andover, Minnesota 55304 ("City") and Fairbanks Properties, LLC, a Minnesota limited liability company, 15575 Bluebird Street NW, Andover, Minnesota 55304 ("Fairbanks"), WHEREAS, Fairbanks owns the following property in the vicinity of Hanson Boulevard and 154th Avenue legally described as: Lot 1, Block 1, and Lot 1, Block 2 Chesterton Commons 4th Addition, Anoka County, Minnesota ("Property"), WHEREAS, the City has caused certain improvements to be constructed at the intersection of Hanson Boulevard and 154th Avenue within the City of Andover, Anoka County, Minnesota; and WHEREAS, the City and Fairbanks agree that said intersection improvements will provide benefit to the Property described herein; and WHERAS, Fairbanks has agreed to contribute to the City the sum of Fifty Thousand and no/100 Dollars ($50,000,00) as and for Fairbanks' contribution to the cost of said intersection improvements; and WHEREAS, the parties hereto wish to set out the terms and conditions under which said contributions by Fairbanks shall be paid to the City, NOW, THEREFORE it is hereby agreed as follows: 1, As and for the intersection improvements constructed at Hanson Boulevard and 154th, Fairbanks Properties, LtC shall pay to the City of Andover, Minnesota, the sum of Fifty Thousand and no/100 Dollars ($50,000,00), Said amount plus interest at the rate of 5.5% per annum shall be made in installments in the amount of $3,904,85 on July 1 and December 1 of each year commencing December 1, 2006 and each July and December thereafter until July 2014 when the entire principal balance plus accrued interest shall be payable in full. 2, Upon occurrence of any of the following, an Event of Default shall be deemed to have occurred and the City may, at its option, declare the unpaid balance of this Repayment Agreement including interest thereon to be immediately due and payable: a, The failure to pay any installment of principal and interest when due; 1 @ b, Fairbanks shall (i) become insolvent or unable to pay its debts generally as they mature, (ii) suspends business, (iii) makes a general assignment for the benefit of creditors, (iv) admits in writing its inability to pay its debts generally as they mature, (v) files or has filed against it a petition in bankruptcy or a petition or answer seeking a reorganization, arrangement with creditors or other similar relief under the Federal bankruptcy laws or under any other applicable law of the United States of America or any state thereof, (vi) consents to the appointment of a trustee or receiver for it or for a substantial part of its property, (viii) takes any corporate action for the purpose of effecting or consenting to any of the foregoing, or (ix) if an order, judgment or decree shall be entered appointing, without its consent, a trustee or receiver for it or for a substantial part of its property, c, Fairbanks sells, conveys, mortgages, pledges or grants a security interest in, or otherwise transferring or encumbering all or any part of the Property without the prior written consent of the City, 3, This Agreement may be prepaid in full or part at any time without penalty, provided that all such prepayments are applied first to accrued interest with the balance to the principal balance hereof, 4, If an event of default shall occur as described in paragraph 2 of this Repayment Agreement, the City, at its option, may certify all outstanding principal plus accrued interest to the County Auditor pursuant to Minn, Stat. 9 429,061, Subd, 3 for collection with the real estate taxes due on the Property in the following year, City, at its option, in addition to any other remedies hereunder, may commence legal action against Fairbanks to collect the entire unpaid balance due under the Repayment Agreement, with interest, including reasonable attorneys fees, 5, Fairbanks hereby waives demand, presentment for payment, notice of non-payment, protest and notice of protest hereon, and agrees to pay, in the event of default hereunder, all costs of collection, including reasonable attorneys' fees, 6, This Repayment Agreement shall be governed by and construed in accordance with the internal laws of the State of Minnesota, 2 FAIRBANKS PROPERTIES, LLC. By By CITY OF ANDOVER By 3 ATTEST: By Mayor City Clerk CD (j) Loan Amount: S 50,000,00 No. of Payments: 16 Interest Rate: 5.50% Payments Per Year: 2 Payment Amount: 53,904.85 Fixed Payment Schedule Beginning Ending Balance Payment Principal Interest Balance 1.00 12/112006 S 50,000,00 S 3,904,85 S 2,529,85 S 1,375,00 $ 47,470,15 2,00 7/112007 47,470,15 3,904,85 2,599.42 1,305.43 44,870,73 3,00 12/112007 44,870,73 3.904,85 2,670,90 1,233,95 42,199,83 4,00 7/112008 42,199,83 3,904,85 2,744,35 1,160.50 39,455,48 5,00 12/112008 39,455.48 3,904,85 2,819,82 1,085,03 36,635,66 6.00 7/112009 36,635,66 3,904,85 2,897.3 7 1,007,48 33,738,29 7,00 12/112009 33,738.29 3,904,85 2,977,05 927,80 30,761.24 8.00 7/112010 30,761.24 3,904,85 3,058,92 845,93 27,702,32 9,00 12/112010 27,702.32 3,904,85 3,143,04 761.81 24,559.28 10,00 7/112011 24,559.28 3,904,85 3,229.45 675.40 21,329,83 11.00 12/112011 21,329,83 3,904,85 3,318,26 586.59 18,011.57 12,00 7/112012 18,011.57 3,904,85 3,409,51 495.34 14,602,06 13,00 12/112012 14,602,06 3,904,85 3,503,27 401.58 11,098,79 14,00 7/112013 11,098,79 3,904,85 3,599,61 305,24 7,499,18 15,00 12/112013 7,499,18 3,904,85 3,698,60 206,25 3,800,58 16,00 7/112014 3,800,58 3,904,85 3,800,58 104,27 62,477.60 50,000,00 12,477.60 CITY OF NDOVE @ 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW,CI.ANDOVER,MN,US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Approve Out-of Scope Service Payment - RIM Construction DATE: June 6, 2006 INTRODUCTION The AndoverNMCA Community Center construction has reached substantial completion, only a small number of punch list items are left to be completed and a certificate of occupancy has been issued, This agenda item is to address an ongoing project management issue with the project. DISCUSSION Throughout the implementation of the Community Center project, a number of construction changes and funding changes had a direct correlation on the amount of work necessary to complete the project. Some of the changes were well within the scope of the service contract with the Construction Manager, RIM Construction, but some were not, particularly the added contract maintenance necessary to qualify the project for CDBG funding, Other issues out side of the original scope related to the road access to the Community Center, extensive value engineering, steel supply issues, and the various pending legal issues that surrounded the project. After negotiation with RIM, I am recommending that a fair value for those additional services provided by RIM to be $15,000 which is significantly below RIM's proposal based on their hourly rate schedule, RIM waslis an excellent contractor to work with and in my opinion delivered an excellent project for the City, BUDGET IMPACT The project is funded by available revenues including: Community Center Bond issuance, CDBG funding, utility rebates, interest earnings, YMCA contributions and the project contingency budget. ACTION REQUESTED Approve the out of scope service payment to RIM Construction in the amount of$15,OOO, @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,M ,US J CC: Jim Dickinson, City Administrator TO: Mayor and Councilmembers FROM: SUBJECT: Approve Transfer for Debt Service DATE: June 6, 2006 INTRODUCTION In April 2005, the City issued the 2005A G,O. Improvement Bonds to finance various improvements for Andover Station North, Since all the land sales for Andover Station North will be recorded in the TIP Capital Projects Fund (CPF), a transfer of monies is needed for the annual debt service payments, DISCUSSION The recommended transfer below will provide the 2006 debt service due to the 2005A G,O, Improvement Bonds that financed the Andover Station North improvements, From fund: 4501 TIP - Commercial Revitalization CPF $150,000 To fund: 3803 2005A G,O, Improvement Bonds DSF $150,000 Future years debt service will be part of the annual budget process, BUDGET IMPACT The transfer will provide funding for debt service payments due in 2006, ACTION REOUESTED The Council is requested to approve the aforementioned transfer request. ~._e/7eC~tfuIlY~SUbmitt:d' /]11- "/ Lee Brezinka C I T Y 0 F NDOVE ~ 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW,CI.ANDOVER,MN,US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator Will Neumeister, Community Development Directort?l~ Chris Vrchota, Associate Planner /If FROM: SUBJECT: Public Hearing/Vacation of Easement/14224 Quince Street NW - Planning DATE: June 6, 2006 INTRODUCTION The City Council is asked to hold a public hearing to consider vacating a portion ofthe existing drainage and utility easement at the above referenced property, DISCUSSION The property owner is requesting that the easement be vacated so that they can construct an in-ground pool and deck in the rear yard of the property, The attached survey shows the portion of the easement that the property owner is requesting to be vacated, The Engineering Department has reviewed the proposed easement vacation and found that the illustrated area on the attached survey can be vacated without adversely affecting the storm water management plan for Crown Pointe East or the wetland mitigation area that is partially located on the property, Staff sent a letter to Center Point Energy requesting comments on the proposed vacation and received a response indicating that they did not have facilities within the area and had no objection to the easement being vacated, The City Code allows for fill to be placed in the flood fringe without mitigating the impact elsewhere on the property. The Coon Creek Watershed must also grant approval and may require that mitigation be provided, ACTION REQUESTED The Council is asked to hold a public hearing and approve or deny the proposed vacation of easement. Attachments Resolution Location Map Property Survey 7!i/t::itt~ Chris Vrchota Cc: Rick Langlie, 14224 Quince Street NW, Andover, MN 55433 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES, NO, A RESOLUTION GRANTING THE REQUEST OF RICK LANGLIE TO VACATE A PORTION OF THE DRAINAGE AND UTILITY EASEMENT ON 14224 QUINCE STREET NW, LEGALLY DESCRIBED AS: Lot 1, Block 2, Crown Pointe East, Anoka County, Minnesota, WHEREAS, Rick Langlie has requested to vacate a portion of the drainage and utility easement located on said property legally described as: Commencing at the most westerly comer of said Lot 1; thence North 70 degrees 18 minutes 35 seconds East, assumed bearing, along the north line of said Lot 1 a distance of 198,71 feet; thence South 10 degrees 12 minutes 57 seconds East 21.65 feet to the point of beginning of the portion of easement to be herein described; thence South 84 degrees 16 minutes 53 seconds West 18,77 feet; thence South 5 degrees 43 minutes 07 seconds East 25,00 feet; thence South 84 degrees 16 minutes 53 seconds West 29,00 feet; thence South 5 degrees 43 minutes 07 seconds East 50,00 feet; thence North 84 degrees 16 minutes 53 seconds East 69,23 feet; thence North 50 degrees 48 minutes 20 seconds West 23,84 feet; thence North 10 degrees 12 minutes 57 seconds West 58,35 feet to the point of beginning and there terminating, WHEREAS, the City Council finds the request would not have a detrimental effect upon the health, safety, moral, and general welfare of the City of Andover; and WHEREAS, a public hearing was held and there was no opposition to the request. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby grants the vacation of the drainage and utility easement as requested subject to the following conditions: 1, The area vacated shall conform to the survey marked as Exhibit A and dated May 4, 2006, 2, Subject to the submission of a grading and erosion control plan as part of the building permit application to ensure that there will be no encroachment into the newly designated drainage and utility easement. 3, Finished top elevation of the pool is to be 2 feet above the designated 100 year flood elevation of Coon Creek, 4, Subject to approval by the Coon Creek Watershed District. Adopted by the City Council of the City of Andover on this _ day of ,2006, CITY OF ANDOVER ATTEST Michael R. 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C ~ o '- () N -'" u o 1i5 ~ o ...J 0 '0 0 .2 0 " ~:s5 E 0 2"OE :s 000 :l 0'::. i; o~ ~ ~ ~~ a i; "O~ U -0 ~ ~.~-E- '0 8 ~ E . ~~ <ci ~ u " 000 0 Q. 0> 0 0 0' N OD U ~ E 000 ~ ' 0 0 -0 ~ ~o 0 0-';9 '0 i; .!!!O.5 ~ 0 ~fg .g . 0 ~ " "0-8 UI :;; ~o'" :J~ . 0-' ~ 00 ~~.s ~~ . 8:'5 0 ... ~..~~ o~ ~ '01"--- OD ~o_ D "'~ ~ ~~-g " 00 o~ <ll:> 00 ~ v";; ~ ....-- ~ 0- ~~ ~~l~ ~~ "' CITY OF NDOVE @ 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: CC: FROM: SUBJECT: Accept Petition/Order Feasibility ReportJ06-20AlMeadow Creek Christian School/Turn Lane Improvements - Engineering DATE: June 6, 2006 INTRODUCTION The City has received a petition from Meadow Creek Christian School (MCCS) requesting turn lane improvements on 16151 Avenue NW, Project 06-20A (see attached petition). DISCUSSION As part of the planning process and commercial site plan review for MCCS, turn lanes are required to access the main entrance off 161 51 Avenue NW (refer to attached drawing), MCCS has submitted a petition along with a $5,000 escrow requesting the City prepare a feasibility report to analysis the cost to construct the turn lanes as a public improvement. MCCS is willing to waive the public hearing, but reserves the right to review the feasibility report and may decide not to pursue the public improvement if the feasibility results are not acceptable, If MCCS decides to build the turn lanes with their school construction project, City costs to prepare the feasibility report will be deducted from the escrow, If the turn lane improvements move forward as a public improvement, the project would be combined with the Tulip Street project so that the project goes through State Aid for approval. Also, staff is anticipating there will be economy of scale by bidding and constructing the projects together, BUDGET IMP ACT The improvements related to Meadow Creek Christian School would be assessed to the school over an 8 year period at 6% interest. ACTION REOUIRED The City Council is requested to approve the resolution declaring adequacy of petition and ordering preparation of a feasibility report for Project 06-20A, Meadow Creek Christian School for turn lane improvements on 161 51 Avenue NW, Respectfully submitted, Q~Q.~ David D, Berkowi~- ~ Attachments: Resolution(Location Ma~ Petition..! cc: Don Jacobson, Meadow Creek Christian School, 3037 Bunker Lk. Blvd, NW, Andover CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES, NO, MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF MEADOW CREEK CHRISTIAN SCHOOL TURN LANE IMPROVEMENTS , PROJECT NO, 06-20A, WHEREAS, the City Council has received petitions, dated May 16, 2006, requesting the construction of improvements; and WHEREAS, such petition has been validated to represent the signatures of 100% of the affected property owners requesting such improvement. that: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover 1, The petition is hereby declared to be 100% of owners of property affected, thereby making the petition unanimous, 2, Escrow amount for feasibility report is $5.000,00 3, The proposed improvement is hereby referred to the City Enaineer and he is instructed to provide the City Council with a feaSibility report, MOTION seconded by Councilmember City Council at a reqular meeting this 6th Councilmembers and adopted by the day of June ,2006, with voting in favor of the resolution, and Council members against, whereupon said resolution was declared passed, voting CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk MEADOW CREEK HRISTlAN ACADEMY F.F.E..896.00 Quay St NW 4' ~ o..~ ~ i ~ ~Q.. :f~ ~ ~ ~ 1 .~\ ~ LWJ CEEO [ffiJ c:> If) ..... 11 . ..... (.I) w z <[ -.J Z 0:::: ::J I- <[ -.Jo Oru 01 I\D Uo (.I) I- zu <[w .......} 1-0 (.1)0:::: .......0... 0:::: I>- UI- ~....... wU W 0:::: U ~ o ~ <[ w ~ ao~aoA May 16,2006 TO: The City of Andover SUBJECT: Request 429 procedure for turn lanes to Meadow Creek Christian school on 161st Ave, The Meadow Creek Christian School Board of Trustees requests the City of Andover begin the process for planning and bidding for one right turn lane and one left turn/bypass lane on 161 st Ave. The school waves the right to a public hearing but reserves the right to review the feasibility report prior to City action accepting the report, This review would determine if the school would wish to continue to pursue the 429 process, depending on what the feasibility report shows, We also are submitting $5000 for escrow to cover costs should the school decide not to pursue the 429 processes, If chosen to proceed, we request MCCS be assessed for the costs over a 8 year time period, C I T Y 0 F NDOVE CTf) 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,C1.ANDOVER,MN,US TO: Mayor and Councilmembers Jim Dickinson, City Administrator , , Will Neumeister, Community Develo en Director W~ FROM: Chris Vrchota, Associate Plannert!4' CC: SUBJECT: Consider Various Sign Code Amendments-Planning DATE: June 6th, 2006 INTRODUCTION The City Council is asked to consider two proposed amendments to the sign code. The first amendment would make ball field advertising signs a permitted rather than conditional use, The second amendment would make scoreboard advertising signs a permitted use, The Council is further asked to review some changes to the sign code that were discussed when the revised sign code was brought forward, but were not included in the motion to adopt the revised code, DISCUSSION Currently, ball field advertising signs require a conditional use permit. The only condition attached to them, however, is that they not be visible from adjacent residential properties when viewed from ground level. An amendment to the sign code is being presented that would make ball field advertising signs a permitted use, while maintaining the condition that they not be visible from adjacent residential properties when viewed from ground level. This change was recommended by the Council at the May 2nd meeting, when the Park Advertising Policy was discussed, This would eliminate the time and expense of going through the conditional use permit approval process while keeping the same standards in place, This change would have the largest impact on the City itself; there is only one privately run ball field complex in the City, Pov's Sports Bar, and they already have a conditional use permit for ball field advertising signs, Any outfield advertising signs placed in City parks will be subject to the City of Andover Park Advertising Policy, The second amendment being presented would permit advertising signs to be placed on scoreboards, The City Code currently makes no reference to such signs, and as such, they are not permitted, The Andover Football Association is interested in pursuing these types of signs to help pay for scoreboards at Prairie Knoll Park, As with the ball field advertising signs, a lease agreement between the City and any group/organization putting up score board advertising signs will be required. Restrictions on the size, content, time limit, etc", will be covered through this lease agreement. Other Changes Some changes to the sign code were discussed at the April 18th meeting but were not included in the motion to adopt the revised code, Because ofthis, these changes were not formally adopted, Based on the minutes from that meeting, staff has included these changes to the sign code in addition to the ball field and scoreboard advertising sign amendments, These changes include: . Striking 12-16-7-D-6, which restricts signs on vacant lots to real estate signs, . Adding a new line to 12-16-5, prohibiting signs on parked semi trailers, . Clarifying that special promotional signage does not count against temporary sign time (12- 16-10-B), . Shortening the definition of ball field advertising signs (12-2-2), Soft ball fields were also added to the definition, The Council is asked to review these changes and adopt them if they reflect the Council's intentions for the sign code, Staff Recommendation Staff recommends approval of the proposed amendments, Planning Commission Recommendation The Planning Commission unanimously recommended the proposed changes related to ball field and scoreboard advertising signs, The Planning Commission recommended that language be added to the section dealing with scoreboard advertising signs stipulating that it applies only to outdoor scoreboards, so that people didn't think it applied to signs at the Community Center, school gyms, etc,.. However, section 12-16-1 of the City Code already states that the sign code applies to "all signs and sign structures not located within a building." (Emphasis added,) In order to avoid redundancy and potential confusion, this change was not included, Attachments Ordinance City of Andover Park Advertising Policy City Code Section 12-2-2- Definitions- Including Proposed Amendments City Code Section 12-16: Signs- Including Proposed Amendments April 18, 2006 City Council Meeting Minutes May 23, 2006 Planning Commission Meeting Minutes ACTION REQUESTED The City Council is asked to approve or deny the proposed changes to the City Code. R~)':'bm;tted' Chris Vrchota _1.- CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO, - AN ORDINANCE ESTABLISHING BALL FIELD AND SCOREBORD ADVERTISING SIGNS AS A PERMITTED USE, THE CITY COUNCIL OF THE CITY OF ANDOVER DOES HEREBY ORDAIN AS FOLLOWS: CITY CODE TITLE 12: ZONING REGULATIONS CHAPTER 2: RULES AND DEFINITIONS SECTION 12-2-2: DEFINITIONS SIGN TYPES: Sign, Ball Field Advertising: A sign that is attached to the outfield wall or fence of a baseball or softball field and advertises a business, good, or product. that is not sold or offered on the premises, Sim, Scoreboard Advertisinl!: A sim attached to a permanent scoreboard structure at an athletic field that advertises a business, l!ood, or Droduct. CHAPTER 16: SIGNS 12-16-5: Signs Prohibited in All Districts: The following signs shall not be erected within the city: H. Sims attached to Darked semi-trailers. ~ I. Any sign which contains information, whether written or graphic, that is obscene ir nature, ~ J. All signs not expressly permitted or exempted under this chapter. 12-16-7: Performance Standards: D, Size and Placement Standards: 6, Signs on yaeant lElts shall be limited to real estate signs, ,+, 6. All comer and double frontage lots shall be considered as having two (2) front lot lines for application of regulations pertaining to signs, -3- F. Ball Field and Scoreboard Advertisinl! Sil!ns: Ball field advertisinl! and scoreboard advertisinl! si!!DS shall be permitted in all districts subject to the provisions of this chapter and with the followinl! conditions: 1. Ball field advertisinl! si!!DS shall not be visible from adjacent residential Droperties when viewed at l!round level. 2. Ball field advertisinl! sil!ns in City parks shall be subject to the City of Andover Park Advertisinl! Policv. 3. Scoreboard advertisinl! si!!DS shall be placed in such a way so as to minimize to the l!reatest possible extent the eXDosure to adjacent residential properties. 12-16-8: Permitted Signs and Standards by Zoning District: Signs shall be permitted by zoning district in accordance with the following standards: A. Residential Districts: I.Type: Area identification, ball field advertisinl!. institutional, residential identification, scoreboard advertisinl!. temporary, any sign exempted in section 12-16-4, B. General Recreation (GR) And Limited Business (LB) Districts: 1, Type: Area identification, ball field advertisinl!. business identification, institutional, scoreboard advertisinl!. temporary, any sign exempted in section 12-16-4, C, Shopping Center (SC) And Neighborhood Business (NB) Districts: 1. Type: Area identification, ball field advertisinl!. business identification, institutional, scoreboard advertisinl!. temporary, any sign exempted in section 12-16-4, D, General Business (GB) District: 1, Type: Area identification, ball field advertisinl!. business identification, institutional, scoreboard advertisinl!. temporary, any sign exempted in section 12-16-4, E, Industrial (I) District: 1. Type: Area identification, ball field advertisinl!. business identification, scoreboard advertisinl!. temporary, any sign exempted in section 12-16-4, -r- 12-16-9: Signs Allowed By Conditional Use Permit: A, Permitted Signs: The following signs shall be allowed by conditional use permit: 5, Ball field advertising signs that arc not yisible from adjacent residential proflerty as yiewed from ground le'/el. 12-16-10: Temporary and Promotional Signs: The following signs are permitted, subject to the provisions of this chapter: B. Promotional Signs: The City Administrator or designee may approve signs or other devices that do not comply with the standards of this title when they are found to be in conformance with public health, safety, and welfare, Such signs or devices maybe used to attract attention to special promotional events (grand openings, carnivals, craft shows, flea markets and other similar events). Such events shall not exceed ten (10) calendar days per year. Examples of the signage and devices that may be approved in this manner are spotlights, skytrackers, balloons, and similar devices, Such sil!Da!!e shall not be counted a!!ainst the oermitted 30 days of temporary sil!Da!!e. (Amended Ord, 8, 10-21-1970; amd, 2003 Code) Adopted by the City Council ofthe City of Andover this _ day of ,2006, CITY OF ANDOVER Attest: Michael R. Gamache - Mayor Victoria V olk - City Clerk -5"- 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US City of Andover Park Advertising Policy It is the policy of the City of Andover not to allow advertising in City parks except as follows: 1. Advertising signs shall only be allowed on the outfield fences ofbasebaU and softball fields at Sunshine Park, Eveland! Andover High School Fields, and Andover Station North, 2, Only the City or a party or parties who have a valid lease agreement with the City shall place signs in the approved parks, 3, Signs shall bea uniform size of 4' high by 8' wide. 4, The signs shall be designed so as not to inhibit the ability of players to see the ball in play, 5, Signs shall not be placed prior to April 1 51 and shall be removed by November 1 sl each year, 6, Signs relating to politics, tobacco, alcohol, gambling, and adult oriented uses are prohibited, as are signs containing offensive or obscene language, 7, All signs shall comply with the Andover City Code. 8. The content of all signs shall be subject to approval by the City of Andover before installation, 9. Signs shall be installed and removed by the City of Andover, Off-season storage of signs shall be the responsibility of the lessee(s), 10, Signs shall be kept in good repair, in conformance with City Code section 12-16- 7-B. The lessee(s) shall be responsible for the maintenance, repair, and replacement of damaged, vandalized, or dilapidated signs, 11, Proceeds from the program shall be used to improve local park facilities utilized by local sporting associations, -6- 12-2-2 LIGHTING, DIFFUSED: Lighting that is filtered or dispersed so as to be reduced in intensity, SIGN: A name, identification, description, display, structure, illustration, or device which is affixed, painted, or represented either directly or indirectly upon a building or other surface which directs attention to an object, product, place, activity, person, institution, organization or business, SIGN, ABANDONED: A sign which no longer correctly advertises a bona fide business, lessor, owner, product or activity conducted, or product available on the premises where the sign is displayed, or elsewhere, SIGN AREA: The area within the frame shall be used to calculate the square footage; except, that the width of a frame exceeding twelve inches (12") shall constitute advertising space, or should such letters or graphics be mounted directly on a wall or fascia or in such a way as to be without a frame, the dimensions for calculating the square footage shall be the area extending six inches (6") beyond the periphery formed around such letters or graphics in a plane bounded by straight lines connecting the outermost points thereof, and each surface utilized to display a message or to attract attention shall be measured as a separate sign, SIGN STRUCTURE: The supports, upright, braces and framework of the sign, SIGN STYLES: Sign, Audible Any sign constructed to produce or emit sound, This shall not include order boards used in conjunction with a drive-thru window, Sign, Bench: A sign which is affixed to a bench, not to include memorial dedications in park areas, Sign, Billboard: A permanent sign or sign structure with a changeable face used to advertise products, goods, or services that are not sold, offered, or otherwise related to activities conducted on the premises on which the sign is located, -'1- Sign, Combination: A sign incorporating a combination of the features of freestanding and wall signs, Sign, Flashing: An illuminated sign on which the artificial light is not maintained stationary and/or constant in intensity and color. Sign, Freestanding: A sign which is supported by one or more uprights, poles or braces in or upon the ground, other than a combination sign, This shall include ground monument style signs, Sign, Illuminated: Any sign which has characters, letters, figures, designs or outlines illuminated by electric lights or tubes, Sign, Multi-faced: A sign with two (2) or more exposed faces, not to exceed the square footage allowed for a single face sign, Sign, Reader Board: A sign which has a reader board where copy changes, Sign, Roof: A sign erected upon the roof deck or above the parapet of a building, Sign, Wall: A sign attached to or erected against the wall of a building, with the exposed face of the sign in a plane parallel to the plane of said wall, SIGN TYPES: Sign, Area Identification: A freestanding sign which identifies the name of a neighborhood, a residential subdivision, a multiple residential complex consisting of three (3) or more structures, a shopping center or area, an industrial area, an office complex consisting of three (3) or more structures, or any combination of the above, could be termed an area, Sign, Ball Field Advertising: A sign that is attached to the outfield wall or fence of a baseball or softball field and advertises a business, good, or product~ th3t is not sold or offered on the premises, Sign, Business Or Industrial Identification: A sign which states the name, address, or both, of the businesses or occupants of a lot. -r- Sign, Governmental: Sign, Institutional: Sign, Memorial Dedication: Sign, Real Estate: Sign, Residential Identification: Sian. Scoreboard Advertisina: Sign, Temporary: SIGN, UNSIGHTLY: A sign which is erected by a governmental unit or public utility for the purpose of public information, warning or directing traffic, A sign and/or reader board which identifies the name and other characteristics of an institutional use located within designated zoning districts and allowed by the this title, "Institutional signs" shall contain no advertisement. (Examples: churches, schools, sanitariums, hospitals, government buildings and nursing homes), A sign memorializing a person or persons, deed, or event. Such signs shall not include any type of advertising or commercial message, A sign offering property (land and/or buildings) for sale, lease or rent. A sign identifying a resident (including address and profession, occupation or home occupation), school, church, or other non-business use, A sian attached to a permanent scoreboard structure at an athletic field that advertises a business. aood. or product. Any sign placed in such a manner as not to be solidly affixed to any building, structure, or land, A condition where a sign has deteriorated to the point that one-fourth (1/4) or more of the surface of the name, identification, description or other symbol is no longer clearly recognizable to the human eye at a distance of forty feet (40'), In the case of painted signs, "unsightly" shall mean that the paint is peeling away from the structure surface or is faded so that it is not recognizable to the human eye at a distance of forty feet (40'), -1- SECTION: 12-16-1: 12-16-2: 12-16-3: 12-16-4: 12-16-5: 12-16-6: 12-16-7: 12-16-8: 12-16-9: 12-16-10: 12-16-11: CHAPTER 16 SIGNS Purpose Scope Permit Required Exemptions Signs Prohibited in All Districts Real Estate Signs Performance Standards Permitted Signs and Standards by Zoning District Signs Allowed by Conditional Use Permit Temporary and Promotional Signs Inspections 12-16-1: Purpose: The purpose of this section is to allow effective signage appropriate to the planned character of each zoning district and to provide minimum standards for the safeguard of life, health, safety, property and public welfare by regulating and controlling the design, quality of materials, construction, type, size, location, and maintenance of all signs and sign structures not located within a building, 12-16-2: Scope: The sign regulations set forth in this chapter shall apply to all structures and all land uses, except as otherwise provided in this chapter. All signs allowed by this chapter shall be limited to on-premise signs, except where otherwise specifically noted, 12-16-3: Permit Required: A permit is required for the installation of any sign in the City except for those exempted in section 12-16-4, A permit application shall be submitted and a fee established by the City Council1 shall be paid before a permit is issued, There shall be no fee for governmental units or nonprofit organizations, 12-16-4: Exemptions: The following signs shall not require a sign permit, provided that the general sign regulations established in this code are met: A. Election Signs: Election signs are permitted on any private property, Such signs may be displayed from August 1 until ten (10) days after the general election, 1 See subsection 1-7-3H of this code. -1;)- B, Temporary Governmental Signs: All temporary governmental signs used to control traffic during road or utility construction activities and provide information or warning to the public, C, Private Traffic Circulation Signs: Private traffic circulation signs in parking lots, and pedestrian circulation signs, and traffic warning signs in alleys or other hazardous situations are permitted, provided: 1, Individual signs do not exceed three (3) square feet. 2, The minimum number necessary for purposes intended is utilized, 3, Such signs are utilized exclusively for purposes intended and permitted, (Amended Ord, 8, 10-21-1970) D, Normal sign alteration and maintenance shall not require a sign permit, including: 1. The changing of the copy or message on a reader board sign or changing a message on theater marquees, 2, Maintenance, painting, repainting or cleaning of a sign unless a structural change is made, 12-16-5: Signs Prohibited in All Districts: The following signs shall not be erected within the city: A, Any sign that, by reason of position, shape, movement or color, interferes with the proper functioning of a traffic sign or signal or which otherwise constitutes a traffic hazard, B, There shall be no flashing or revolving sign in the front setback area within one hundred twenty five feet (125') of a street intersection (as measured from intersecting right of way lines) or within one hundred twenty five feet (125') of a residential district, except where such sign in no way constitutes a traffic hazard, C, Signs painted directly on a stone or on the outside wall of a building or any sign affixed to a fence, tree, or utility pole, D, Roof signs, roof advertising symbols, roof logos, roof statues, or roof sculptures, No sign shall extend above the roofline, E. Signs within the public right of way or easements, except as authorized by the governing body, F, Audible signs, G, Billboard signs, -//- H. SiQns attached to parked semi-trailers. ~~ll~ *Mf\ M-:- h Any sign which contains information, whether written or graphic, that is obscene in nature, h J. All signs not expressly permitted or exempted under this chapter. 12-16-6: Real Estate Signs: Signs advertising the availability of property for sale, lease, or rent shall be allowed in all districts, subject to the following provisions: A. All real estate signs shall be subject to the provisions of this chapter, except herein provided, B, All signs shall be removed within seven (7) days after the completion of the advertised sale or lease, C, Signs advertising new residential or commercial developments are permitted, provided that: 1, Such signs do not exceed thirty-two (32) square feet in size, 2, There shall be no more than one such sign per street frontage of the development. D, Signs offering individual properties, either land andlor buildings, for sale, lease or rent shall be limited to six square feet in size, One such sign shall be permitted per lot. A sign permit is not required for the placement of these signs, 12-16-7: Performance Standards: A. Construction Requirements: All signs shall be in compliance with applicable provisions of the Andover Building Code, Every person engaged in the business of erecting signs in the city is required to have a valid contractors license issued by the Building Department. . B, Maintenance And Repair: All signs shall be maintained so as not to be unsightly or create hazards to the public health, safety or general welfare, All signs, together with their supports, braces, guys and anchors, shall be kept in good repair and in a proper state of preservation, The display surfaces of all signs shall be kept neatly painted or posted at all times, The city may order the removal of any sign that is not properly maintained. C, Obsolete Signs: Any sign that no longer advertises or identifies a bona fide business conducted or product sold on the premises shall be removed by the property owner within thirty (30) days after written notification from -/2- - the Zoning Administrator. Support posts and frames that no longer contain signage must be removed by the property owner within six (6) months after written notification from the Zoning Administrator. 0, Size and Placement Standards: 1, Illuminated signs located within fifty feet (50') of a residential district lot line shall be diffused or indirect so as not to reflect direct light into adjacent residences, 2, In all districts, any portion of any sign exceeding four (4) square feet shall be set back a minimum of ten feet (10') from any street right of way line and five feet (5') from any residentially zoned property line, 3. Projection: Signs may project a maximum 2 feet into a required building setback area, 4, Automobile service stations may erect one pylon or pedestal sign not to exceed twenty five feet (25') in height in a setback area, provided no part of any such sign shall be closer to the side lot lines than the required side yard setback, nor within five feet (5') of the rear lot line or any street right of way, 5, Multi-faced signs shall be permitted, with the maximum square footage on each side, Multi-faced sign~ shall not exceed two (2) times the area of single faced signs, ~r:j ~> 6, Signs on \'3C3nt lots sh311 be limited to real est3te signs, 7, 6. All corner and double frontage lots shall be considered as having two (2) front lot lines for application of regulations pertaining to signs, E, Area Identification Signs: Area identification signs, including off site signs, shall be permitted in all districts subject to the provisions of this chapter and with the following conditions: 1, The sign shall not be separated from the area or project it identifies by an arterial roadway, 2, The sign shall be within 500 feet of the project it is identifying, 3, The sign shall not be included in the total signage permitted for the property on which it is located, 4, The owner of the property where the sign is to be placed shall give written permission for the sign to be placed on their property, 5, All area identification signs shall be identified on the plat or commercial site plan, -/J- F. Ball Field and Scoreboard Advertisina Sians: Ball field advertisina and scoreboard advertisina sians shall be permitted in all districts subiect to the provisions of this chapter and with the followinQ conditions: 1.. Ball field advertisina sians shall not be visible from adjacent residential properties when viewed at around level. 2. Ball field advertisina sians in City parks shall be subject to the City of Andover Park Advertisina Policy. 3. Scoreboard advertisina sians shall be placed in such a way so as to minimize to the areatest possible extent the exposure to adjacent residential properties. 12-16-8: Permitted Signs and Standards by Zoning District: Signs shall be permitted by zoning district in accordance with the following standards: A. Residential Districts: 1 ,Type: Area identification, ball field advertisinQ. institutional, residential identification, scoreboard advertisinQ. temporary, any sign exempted in section 12-16-4, a, Portable, trailer based temporary signs shall be permitted for governmental or institutional uses only, 2, Style: Combination, freestanding, wall. 3, Number: One per lot frontage, 4, Height: Not over ten feet (10') above grade except as otherwise provided herein, 5, Illumination: Indirect or diffused lighting of signs is permitted, 6, Size: a, Residential identification and temporary, as follows: Parcel (Land) Size Maximum Square Feet Per Dwellinq 4 16* On parcels less than 5 acres On parcels of 5 acres but less than 20 -/~- On parcels of 20 acres or 20* greater *Signs greater than four (4) square feet on parcels of land five (5) acres or more in size shall only identify agricultural related uses, b, Institutional Signs: Institutional signs up to thirty-two (32) square feet shall be permitted, Sixty-four (64) square feet of signage is permitted for multiple frontage lots, c. Area Identification Signs: One freestanding sign shall be allowed at each street entrance to a subdivision provided: (1) The area for development is larger than five (5) acres; (2) All signs shall be identified on the preliminary plat. (3) The maximum square footage of the sign is thirty-two (32) square feet. (4) The sign is located ten feet (10') from any property line, B, General Recreation (GR) And Limited Business (LB) Districts: 1, Type: Area identification, ball field advertisinQ. business identification, institutional, scoreboard advertisinQ. temporary, any sign exempted in section 12-16-4, 2, Style: Combination, freestanding, illuminated, wall. 3, Height: No taller than the highest outside wall of building, or twenty-five feet (25'), whichever is less, 4, Size: a, The aggregate square footage of sign space per lot shall not exceed the sum of two (2) square feet per front foot of building, b, No single sign shall exceed two hundred (200) square feet. c, No individual business signs shall be arranged so as to create one integrated sign that exceeds two hundred (200) square feet in size. C, Shopping Center (SC) And Neighborhood Business (NB) Districts: 1, Type: Area identification, ball field advertisinQ. business identification, institutional, scoreboard advertisinQ. temporary, any sign exempted in section 12-16-4, -/S- 2, Style: Combination, flashing, freestanding, illuminated, wall, 3, Size: a, The aggregate square footage of sign space per lot shall not exceed the sum of three (3) square feet per front foot of building, b, No single sign shall exceed one hundred (100) square feet except area identification signs, which shall not exceed three hundred (300) square feet. 4, Height: No taller than the highest outside wall or parapet or twenty-five feet (25'), whichever is less, D, General Business (GB) District: 1, Type: Area identification, ball field advertisinQ, business identification, institutional, scoreboard advertisinQ, temporary, any sign exempted in section 12-16-4, 2, Style: Combination, flashing, freestanding, illuminated, wall. 3, Size: a, The aggregate square footage of sign space per lot shall not exceed the sum of four (4) square feet per front foot of building, b, No sign shall exceed two hundred fifty (250) square feet, except area identification signs, which shall not exceed three hundred (300) square feet. 4, Height: No sign shall be more than twenty-five feet (25') above grade, E. Industrial (I) District: 1. Type: Area identification, ball field advertisinQ. business identification, scoreboard advertisinQ. temporary, any sign exempted in section 12-16- 4, 2, Style: Combination, flashing, freestanding, illuminated, wall, 3, Size: a, The aggregate square footage of sign space per lot shall not exceed the sum of four (4) square feet per front foot of building, b, No sign shall exceed three hundred (300) square feet. 4, Height: No sign shall be more than twenty-five feet (25') above grade, -k- 12-16-9: Signs Allowed By Conditional Use Permit: A, Permitted Signs: The following signs shall be allowed by conditional use permit: 1, Marquees of any type, with or without signs, 2, Signs on benches (not in city parks), newsstands, cabstand signs, bus stop shelters and similar places, 3, Real estate signs over thirty-two (32) square feet per lot frontage and exceeding other sign area limits in business and industrial areas, 4, Institutional signs in residential districts with an aggregate square footage exceeding thirty-two (32) square feet and/or more than one sign per lot frontage, provided: a, The sign is located ten feet (10') from any property line, b, The aggregate square footage of sign space shall not exceed one hundred (100) square feet. c, The sign shall be of the following styles: combination, freestanding, or wall. d, The sign shall be located at least one hundred thirty feet (130') from any residential structure, 5, Ballfiold :Id'lertising signs that aro not visiblo fmm adjacont rosidential proporty :IS viewed from ground lovol. 12-16-10: Temporary and Promotional Signs: The following signs are permitted, subject to the provisions of this chapter: A. Temporary Signs: Temporary signs shall be permitted in any district in any yard area; except, that: 1, Such sign shall not be within ten feet (10') of any street right of way or within five feet (5') of any other lot line, 2, There shall be no more than one (1) such sign per business, 3, The total area of such signs shall not exceed thirty-two (32) square feet. Non-institutional signs in residential districts shall be limited in size as outlined in section 12-16-8-A-6 of this code, 4, A maximum of 30 days of temporary signage is permitted per business per year, -/7- ~('l~ My'( ~ B, Promotional Signs: The City Administrator or designee may approve signs or other devices that do not comply with the standards of this title when they are found to be in conformance with public health, safety, and welfare, Such signs or devices may be usedJo attract attention to special promotional events (grand openings, carnivals, craft shows, flea markets and other similar events), Such events shall not exceed ten (10) calendar days per year. Examples of the sign age and devices that may be approved in this manner are spotlights, skytrackers, balloons, and similar devices, Such siQnaQe shall not be counted aQainst the permitted 30 days oftemporarv siQnaQe. (Amended Ord, 8, 10-21-1970; amd, 2003 Code) C, Temporary Real Estate Signs- The City Administrator or designee may approve temporary, off-site real estate signs, 12-16-11: Inspections: Upon proper presentation of credentials, the Building Official or his duly authorized representatives may enter at reasonable times any building, land or structure in the city to inspect or re-inspect any signs, (Amended Ord, 8, 10-21-1970) -$'- ~~~ /1Jt11 Jj Regular Andover City Council Meeting Minutes - April 18, 2006 Page 7 otion was not voted on, Councilmember Jacobson asked staff to redraft the revision and have it brou ack to the consent agenda at the next meeting. Mr, Neumeister s the question they have is on page 17, in the bold area, Item C "Any area within 500 feet or an eX! ' g house", going to be allowed to stand because there is a correction in the minutes earlier making till pect if the Council wanted it in there. Councilmember Jacobson stated when he talked about this; Ii 'd not include Item C. Councilmember Orttel thought they need some e tuning on this, Councilmember Jacobson stated he is not in favor of the five hundred feet. Coun' ember Trude stated this is something that residents brought up to the Council relative to dirt bikes, e stated A TV s do not make the noise that dirt bikes do, The Consensus of the Council was to eliminate Item C. The Council also discussed hours of operation for Dirt Bikes, ATVs and Snowmo i~ noting it should be limited to 8:00 am to 8:00 p.m. ' CONSIDER CODE AMENDMENTIREVISIONS TO THE SIGN CODE 12-13-8lUPDATING THE CODE (CONT.) Community Development Director Neumeister stated a number of questions were raised during the discussion of the sign code revisions at the April 4th City Council meeting, Much of the confusion was likely due to the fact that the defmitions section was inadvertently omitted from the attached ordinance, Councilmember Jacobson stated under 12-16-7, item 6, "signs on vacantlots shall be limited to real estate signs", He questioned staff because if someone owns a vacant lot, he thought a person should be able to put up a political or other type of sign, He thought this was a freedom of speech issue, Mayor Gamache thought it would be under the exception section, City Attorney Hawkins stated he thought this would be crossing the free expression line. Councilmember Jacobson thought they should delete item 6, Councilmember Jacobson stated item 7 says "all corner and double frontage lots will have two front lot lines", which means technically they can have double the number of signs square footage, He talked to staff about this and primarily the businesses buy double frontage lots so they can have more than one sign, He noted it is ok to leave this in the ordinance but he wants the Council to know what they were doing by leaving it in, Councilmember Knight stated they are still not dealing with semi trailers sitting in a field unattached advertising in the ordinance. He stated they are not differentiating between the different types of signs and he is opposed to having semi trailers parked advertising on their side. Councilmember -/1- Regular Andover City Council Meeting Minutes - April 18, 2006 Page 8 Trude agreed, Mayor Gamache thought it was covered under the thirty day temporary sign code. Councilmember Orttel thought semi trailer advertising would be prohibited in residential districts and he did not know if it would be allowed in business districts, Councilmember Trude thought they could add a section indicating "no such sign shall be allowed on parked trailers". She thought it needed to be defined under the Temporary Sign Section, Mr, Neumeister stated in Section 12-16-5, Signs Prohibited In All Districts, Item I, anything they have that is not described in this section is prohibited, which would cover semi-trailers. Councilmember Knight wondered why they cannot state "semi-trailers cannot be used for signage", Mr, Neumeister stated they could include that, Councilmember Knight wondered under "Sign, Ball Field Advertising", he wondered why there is wording indicating a sign cannot be displayed if the item is not offered on the ball field. Councilmember Orttel did not think the last section should be in there, Mayor Gamache thought this described the sign types, Mr, Neumeister stated the section that applies is 12-16-9, Subsection 6, He stated this is a sign that needs to be regulated otherwise they would have huge signs all over the field, Mr, Neumeister thought they could just shorten up the definition to read"", that advertise a business good or product." And take out "that is not sold", The Council agreed. Mr. Neumeister noted they will still need a Conditional Use Permit for advertising on ball fields, Councilmember Jacobson wondered under promotional signs if the ten days were part of the thirty days for temporary signs, Mr. Neumeister stated it would be a total of forty days, Councilmember Trude thought they should allow their businesses to do both types of advertising. Mayor Gamache stated he is fine with forty days. Councilmember Jacobson stated he is not. Councilmember Orttel thought they should be allowed forty days. Motion by Orttel, Seconded by Trude, to adopt the proposed changes to the Sign Code as presented, Motion carried 4 ayes, 1 nay (Jacobson), (ORD, NO, 326) The Council is requested to sc Council meeting, an EDA meeting at 6:00 p,m. before the May 2, 2006 City s Motion by Jacobson, Seconded by Knight, to schedule an EDA mee 2006, Motion carried unanimously, -2d- PLANNING AND ZONING COMMISSION MEETIN - MAY 23,2006 The Regular Bi-Monthly Meeting of the Andover Planni and Zoning Commission was called to order by Chairperson Daninger on May 23, 6,7:00 p,m" at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, esota, Commissioners present: Chairperson Greenwa King, inger, Commissioners Tim Kirchoff, Rex ichael Casey, Valerie Holthus and Michael Commissioners absent: Also present: City Planner, Courtney Bednarz Associate Planner, Chris Vrchota Others Motion by King,. seconded by Kirchoff, to approve the minutes as presented, Motion carried on a 6-ayes, O-nays, I-absent (Walton) vote, -.. PUBLIC HEARING: SIGN ORDINANCE AMENDMENT TO CONSIDER REVISIONS TO CITY CODE 12-16 TO MAKE BALL FIELD AND SCOREBOARD ADVERTISING SIGNS IN CITY PARKS A PERMITTED USE. Mr. Vrchota stated the Planning Commission is asked to review two proposed amendments to the sign code. The first amendment would make ball field advertising signs a permitted rather than conditional use, The second amendment would make scoreboard advertising signs a permitted use, Mr, Vrchota reviewed the staff report with the Commission, Commissioner Greenwald wondered if this affected any indoor parks, such as the Community Center.. Mr, Vrchota stated City Code only addresses outdoor signs, - 2.\- Regular Andover Planning and Zoning Commission Meeting Minutes - April 26, 2005 Page 2 Commissioner Greenwald thought they needed to make the outdoor scoreboard reference more clear, Motion by Greenwald, seconded by Casey, to open the public hearing at 7:05 p.m, Motion carried on a 6-ayes, O-nays, I-absent (Walton) vote, No one wished to address the Commission, Motion by Casey, seconded by King, to close the public hearing at 7:05 p,m. Motion carried on a 6-ayes, O-nays, I-absent (Walton) vote, Motion by Greenwald, seconded by Kirchoff, to recommend to the City Council approval of the proposed changes to the City Code adding the words "Outdoor Scoreboards", ' Motion carried on a 6-ayes, O-nays, I-absent (Walton) vote, Mr. Vrchota stated that this item would be before the Council at the June 6, 2006 City Council meeting, PUBLIC HEARING: ORDINANCE AMENDMENT TO CITY CODE 11-3-1 TO ADD DISCRETIONARY STANDARDS TO BUFFER RURAL NEIGHBORHOODS FROM NEW URBAN DEVELOPMENTS. , Bednarz stated the Council has asked for ordinance language to address this item and sug ed several options be allowed, The Commission and Council would select the options st appropriate for the specific circumstances of the site at the time that the preliminary t is reviewed, There would also be an opportunity to give direction to the developer at the etch plan phase, Commissioner Greenw stated a lot of times the MUSA boundary is at a road and asked if this be considered od enough buffer, Mr. Bednarz stated that is correct. This ordinance is written so tha ly urban plats that adjoin rural properties will trigger this, Commissioner Greenwald asked if a person in a situation where they are in an existing home and they would want to put a shed in the k, would this ordinance come into effect where they would need to buffer if they are a ting a rural area, Mr. Bednarz stated this would not prevent the homeowner from do in at. It is their belief that people would want to keep a buffer if it is provided for the ut if they choose not to, it is their property and they can choose to do with the property w - 2L- Commissioner King asked if this ordinance would make someone repl storm went through, Mr. Bednarz stated it would not. @ 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,C NDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator Will Neumeister, Community Develop FROM: Courtney Bednarz, City PlannelJ; SUBJECT: Consider Code Arnendment/Buffering Rural Neighborhoods from New Urban Developments-Planning DATE: June 6, 2006 INTRODUCTION The Council has asked for ordinance language to address this item and suggested several options be allowed. The Commission and Council would select the options most appropriate for the specific circumstances of the site at the time that the preliminary plat is reviewed, There would also be an opportunity to give direction to the developer at the sketch plan phase, DISCUSSION There are usually two components that provide a good buffer; physical separation and visual screening. As the Council is aware, a variety of natural features could be present on a proposed development site, including: . A farm field without trees . A mature stand of trees . A wetland or floodplain area of varying width · Changes in topography with varying amounts of vegetation . A combination of some or all of the above In some cases, simply preserving a buffer of existing trees or filling in gaps of existing trees may be sufficient. In other cases, a large wetland with native vegetation may achieve an appropriate buffer without any additional planting, In still other cases, a new buffer will need to be established from scratch, Application It is the intent that this ordinance only be applied to new urban developments that directly abut existing and permanent rural areas according to the City's Comprehensive Plan, Examples The attached map shows areas where future urban development would adjoin permanent ruaral areas according to the Comprehensive Plan, Planning Commission Recommendation The Commission unanimously recommended approval of the proposed ordinance, ACTION REQUESTED The Council is asked to review and approve the attached ordinance amendment or to provide further direction to staff, Attachments Proposed Ordinance Potential Buffer Location Map Planning Commission Minutes -2.. - CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. AN ORDINANCE ESTABLISHING BUFFERING REQUIREMENTS FOR URBAN RESIDENTIAL DEVELOPMENTS ADJACENT TO RURAL NEIGHBORHOODS IN THE CITY OF ANDOVER THE CITY COUNCIL OF THE CITY OF ANDOVER DOES HEREBY ORDAIN AS FOLLOWS: CITY CODE TITLE 11: SUBDIVISION REGULATIONS CHAPTER 3: DESIGN STANDARDS Section 11-3-1: General Requirements: F. Required Buffer Area: All residential developments constructed with municipal sewer and water may be required to provide buffering from rural neighborhoods outside of the City's Municipal Urban Service Area (MUSA) except when adjacent areas outside of the existing MUSA are planned for future urban development. 1. Buffer Area Location: Buffer areas shall be located as close to property lines between proposed urban and existing rural properties as practicable. 2. Buffer Area Requirements: Buffer areas shall provide a consistent level of physical separation and/or visual screening to provide a transition between urban and rural developments. The extent of the requirements shall be determined by the City Council at the time that the preliminary plat is reviewed. These requirements shall be based on the existing and proposed topography and vegetation within and surrounding the proposed development and may include one or more of the following: a. Additional lot width or depth to provide physical separation b. Tree save areas to provide visual screening c. Tree planting areas to provide visual screening d. Relocation of drainage areas to preserve existing trees and/or area for new trees to be planted. e. A combination of the above as needed to provide a significant and consistent buffer area. 3. Exemption: In the event that a significant and consistent buffer is provided by existing trees, wetlands, floodplain or other topographic or hydrologic features, the Council may determine that no additional requirements are necessary. -3- ~ 0 ~ ;;0 1J c: 0 ..... CD !!!. ;;0 ;:!. (l) ~ Vl OJ (l) < c: (l) @l ..... :t> ..... (l) Dl ~ C ~ OJ o c: :J ! lJ .~~ -" '" :c~o~ ~. III- ~ I ~ "~ 1:"1.l II II f--- r ~~ I '&Ir ~ ~rW>- mil' ~ F~ [B;]J~ ~l ~!IT] -q::n ~ ~ I -fcfiftTI h ~ \Jf1 IJllIIIIlIlD -- .....- -=~ ~I ~ f- \; (f\ ;;TE~TI/~~ ~I~~~~~R LOCATIONS l -U..L W 1~ \.01 ',f/ L- I -r;: ,~ I3IllB 'f-'-m1 Q ~ I :n IT _r= T';: ~ !~w~7fi - L rl :rr -tnP'\ ~~,-E _\ 1ld:r tV' 1I!:l[filC f= . f1 r ~ ,~, ~"'ay-I ~ WlTi'l'iE' "" 'U r-:a ~MJ ~~~ =""" ~ 0 T 'Y'l TT)=rlillliH!E~ _ ~ ~ ~a~ I~~.f l ~c . ~,,,w ~-l%tn~:-I ~,- ~~"'''::rn::: ~" , ~I& A ,......~~ --IT1l- f-I~ ~~ ~ ,,~~~:'Y- m-=1l \ 1" ~~ ::ii '''''''Ri~",~~~'~-Igr'' ';-~~~t\.W~~~~ U "'"~' r~ ~~~~~~~ T, ~~ ~,'" ",~~~,,,,g ../'U> '" 7 ~s:: ~,"": ,,'" ~- -I '"'' '-' ",.~~......",'" - ~ ~ I- ""~~"'~ - r J{ nl~~ 4ti ~~ ~~~ ( ~ ~~~ - ~~~ ~ mt\\'J I I- ~/ 1".)) II.=-...... liEf ~_!-ILL "If ,1= IT ~. ~ 11-1,f ~ ~I ~~ ~ ~ I c~ 'lYA'- r~ Jd'~' n.ll~ ~ t\~ e.u e- YJITi\ - I :J --..j .... e- ~8I8J ,,\TT '--.rl ,,' I --:fY- ill -"~ ~,iJr I r j !1u ~ ~ -"~ ~If-~) ifiBh) L -=1 ;T1 fIH I I 1-0- 'l.- "--I T1V I~ r t\V7. 2T IIIIITII I-- \UJ ~ ~ III ---r'dBEEffi I a \- ~ '71'~ L ~ ',,1 ;1= T vr====l ~ Regular Andover Planning and Zoning Commission Meeting Minutes - April 26, 2005 Page 3 .. PUBLIC HEARING: ORDINANCE AMENDMENT TO CITY CODE 11-3-1 TO ADD DISCRETIONARY STANDARDS TO BUFFER RURAL NEIGHBORHOODS FROM NEW URBAN DEVELOPMENTS. Mr. Bednarz stated the Council has asked for ordinance language to address this item and suggested several options be allowed. The Commission and Council would select the options most appropriate for the specific circumstances of the site at the time that the preliminary plat is reviewed. There would also be an opportunity to give direction to the developer at the sketch plan phase. Commissioner Greenwald stated a lot of times the MUSA boundary is at a road and asked if this be considered a good enough buffer. Mr. Bednarz stated that is correct. This ordinance is written so that only urban plats that adjoin rural properties will trigger this. Commissioner Greenwald asked if a person is in a situation where they are in an existing home and they would want to put a shed in the back, would this ordinance come into effect where they would need to buffer if they are abutting a rural area. Mr. Bednarz stated this would not prevent the homeowner from doing that. It is their belief that people would want to keep a buffer if it is provided for them but if they choose not to, it is their property and they can choose to do with the property what they want. Commissioner King asked if this ordinance would make someone replant a buffer if a storm went through. Mr. Bednarz stated it would not. Motion by Kirchoff, seconded by Casey, to open the public hearing at 7:10 p.m. Motion carried on a 6-ayes, a-nays, I-absent (Walton) vote. There was no public input. Motion by Casey, seconded by Holthus, to close the public hearing at 7:10 p.m. Motion carried on a 6-ayes, a-nays, I-absent (Walton) vote. Motion by Kirchoff, seconded by Casey, to recommend approval of the Ordinance Amendment as presented. Motion carried on a 6-ayes, a-nays, I-absent (Walton) vote. Mr. Bednarz stated that this item would be before the Council at the June 6, 2006 City Council meeting. OTHER BUSINESS. Mr. Bednarz updated the Planning Commission on related items. -s-- @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CC: Jim Dickinson, City Administrator David D. Berkowitz, City Engineer TO: Mayor and Council Members FROM: Todd Haas, Asst. City Engineer SUBJECT: Consider No ParkingIButternut Street NW/Shadowbrook East Park - Engineering DATE: June 6, 2006 INTRODUCTION This item is in regards to having no parking posted along a section of Butternut Street NW north of Bunker Lake Boulevard NW in Shadowbrook 4th Addition and both sides of the driveway entering into the parking lot of Shadowbrook East Park. DISCUSSION A resident of the neighborhood contacted City staff regarding this issue. Attached is a photo that was taken by a resident indicating the problem with parking in the street near the entrance to the park. Parking on Buttemut Street NW near the intersection of Bunker Lake Boulevard NW creates an unsafe condition due to congestion in the designated turn lanes. Note: For the most part, there is enough parking in the lot during the weeknights. There are 50 parking stalls plus 2 handicapped parking stalls available at the park. The concem the residents are having is on the weekends when tournaments are going on. Only 2 weekend tournaments were scheduled for this year (May 19-21 & June 16-18 - south field only). There are still regular season games and practices that will be going on during most weekends through the summer, but usually they do not cause a problem that we are aware of. Even without the tournaments going on, this section of Buttemut Street NW is recommended to be posted no parking due to the turn lanes and safety concems, which should be clear of any parked vehicles. BUDGET IMP ACT This would be funded from the Public Works Street Department Sign Budget. ACTION REOUIRED The City Council is requested to approve the resolution designating no parking on both sides of Buttemut Street NW north of Bunker Lake Boulevard NW right-of-way line for a distance of 180 feet, which is approximately the north line of Lot 1, Block 1, Shadowbrook 4th Addition and both sides of the driveway entering into the parking lot of Shadow brook East Park. Respectfully submitted, tt(t:~ A hm R I. ~ . ./ h v:. '1 / ttac ents: eso utlOn, LocatIOn Map, P oto & E-mal s cc: Jeff Anderson. 13756 Buttemut Street NW. Andover CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION DESIGNATING NO PARKING ALONG BOTH SIDES OF BUTTERNUT STREET NW NORTH OF BUNKER LAKE BOULEVARD NW RIGHT-OF-WAY LINE FOR A DISTANCE OF 180 FEET WHICH IS APPROXIMATELY THE WEST LINE OF LOT 1, BLOCK 1, SHADOWBROOK4TH ADDITION AND BOTH SIDES OF THE DRIVEWAY ENTERING INTO THE PARKING LOT OF SHADOWBROOK EAST PARK. WHEREAS, the City Council is cognizant of the public nuisance, traffic hazard and congestion; and WHEREAS, the Council believes restricting the parking in the area will be a solution to a problem. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover there be no parking along both sides of Butternut Street NW north of Bunker Lake Boulevard NW right-of-way line for a distance of 180 feet, which is approximately the north line of Lot 1, Block 1, Shadowbrook 4th Addition and both sides of the driveway entering into the parking lot of Shadowbrook East Park. Adopted by the City Council of the City of Andover this 6th day of June, 2006. ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk 1.. D:: IJ.J > o c Z <t 1- PARK 2 J. lL. o I I , 1 I #(J"'.,;, -4!E. .....~5~,4.".~-- .:L (I) ~: '. :!!: ....J. ------..." , ..-...... I ~ I , I ; I " I .' , , I , .:L I I , ,/ >- ~"''' I-- ......U,.. ' -. , I I , I , I I , . , , (~t) PA RK I .:L ~~/.7'J' L-'-~?-,n,..M~ . .. I LAKG--"'~?l'-'~ BOULC'v'AR -L /0<1.. ;'~J' ...' L J~.U-L.j.~2.NtJI L - - EI/4 COli SEe. 3l ~ \'re1". '1'6' _\all "~1 . "'.1~~ t~.tJ,. . ~~.., - ~~I";' , ~.. I{':t : ill ~ ~""'. .... ~........'... r" ...f"'"6, .'. .'.,~, .. ~ ~A- .f'- ~ ~ l .', ~ · '.e. ....... t ~&.J~ ~/:. ~l1~ 'j ;yc~." "'"'1, 0 ~ . . ~~ ~b ~,""" I ..~.. .~ (ot! .i".l,', l ~Wl>"'<" '...... 'I fly_ c# .. \ "'..,.... "rJ r~ .....- ~, ........;,'-'1:",,; ... ,-.. ............, ...:.,.... \, " .. ~""'O , :,~ .r~,..~~~~.i "., . . ?'.__'h . .") fJ! \\';;' ...ri\ ;~ "^ '. ~\ " _. ~ }..,\,I .~ ~ t_ ...~~. Ti -. t)c;.~ ,.t .fJft".,., uti ~::~ !.4" .~... ....,...1", ". .. ~:-:".,,,,t::W < I ~'".- ~ ..,....1\- . ,_' ,'!'o,'- '. :'" ,. ~I. '\ .' i;." ~ .... .e:w-o','; "1ill S ~f d lAr'I"C' Note: pr c. fhfC- BuHe-'11 /.i. of- /Net:' +alt~", {'(611'\<\ ~trt:.e-r / O~~''c3 tit e.. fI1 CA-y /9- Z I I/w:!ove,.. "(11a p,'cture. Wc>.-s hlce", fhe.., "'o"~G- 01'1 ~ (.A.Ie.sr -;,'.Je ea..~+ ,i-t -h> S"l-I~o....;lorDLlJc::: EeLS+- .po.(~ Pa.5elM/f A-s;;oaa.fzhvt -hl.(//I1co<UI{""", by Ute. 'i'"e$.de'1.7; Todd Haas From: Sent: To: Subject: Jeff Anderson [adphosusa@aol.com] Tuesday, May 23, 2006 9: 15 AM Todd Haas RE: No Parking Signs on Buttemut for Shadowbrook East ~ Shadowbrook_East _No_Parking.JP... Todd, Thanks for the call yesterday. Attached a jpg of what I was thinking would help. Main problem is cars park near the enterance to the lot, nearly plugging it to traffic. There is plenty of parking just down the street. It's just people don't want to walk. Police have ticketed in the right turnlane on Butternut. But it is not clear this is a "no parking" area. Thanks for your assistance! Jeff - 612-363-5888 -----Original Message----- From: Jeff Anderson [mailto:adphosusa@aol.com] Sent: Monday, May 22, 2006 12:36 PM To: IRussell@ci.andover.mn.us Cc: THaas@ci.andover.mn.us Subject: RE: No Parking Signs. on Butternut for Shadowbrook East Thought a photograph would be helpful. You can see what happens during a typical game or tournament: cars are parked on both sides of Butternut, cars are parked on the side(s) of the driveway into the parking lot, traffic was even backed up on Bunker as cars turned in and out! There are not enough parking spaces in the park and not enough signage to tell people where not to park. I am not sure what the solution is __ but this is a problem. A response would be appreciated. Thanks. Jeff Anderson 612-363-5888 Todd Haas From: Sent: To: Cc: Subject: Jeff Anderson [adphosusa@aol.com] Monday, May 22,200612:36 PM Irwin Russell Todd Haas RE: No Parking Signs on Butternut for Shadowbrook East ~ Parkin(LShadowbro okEast.jpg Thought a photograph would be helpful. You can see what happens during a typical game or tournament: cars are parked on both sides of Butternut, cars are parked on the side(s) of the driveway into the parking lot, traffic was even backed up on Bunker as cars turned in and out! There are not enough parking spaces in the park and not enough signage to tell people where not to park. I am not sure what the solution is __ but this is a problem. A response would be appreciated. Thanks. Jeff Anderson 612-363-5888 -----Original Message----- From: Jeff Anderson [mailto:adphosusa@aol.com] Sent: Thursday, May 18, 2006 12:15 PM To: IRussell@ci.andover.mn.us Cc: KStarr@ci.andover.mn.us Subject: RE: No Parking Signs on Butternut for Shadowbrook East Mr. Russell, Do you have a response to this? Will signs be possible? Thanks and best regards, Jeff - 612-363-5888 -----Original Message----- From: jeff.anderson@adphos.us [mailto:jeff.anderson@adphos.us] Sent: Tuesday, May 09, 2006 9:38 AM To: IRussell@ci.andover.mn.us Cc: KStarr@ci.andover.mn.us Subject: No Parking Signs on Butternut for Shadowbrook East Mr. Russell, It's baseball/softball season and I would like to make a request that the city put in "no parking" signs at the corner of Butternut St. and Bunker (both sides). 1 There is apparently not enough parking at Shadowbrook days". This causes cars to park on both sides of the dangerous for kids crossing the street and for people out of Butternut onto Bunker Lake Blvd. accident at this corner (on Bunker a few months ago - not because of parking) - I hate to see another one. East park on "game street making it turning in to and I have already seen one fatal Thank you! Jeff Anderson 13756 Butternut Street NW 612-363-5888 J @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Vicki V olk, City Clerk SUBJECT: Reschedule July 4, 2006 City Council Meeting DATE: June 6, 2006 INTRODUCTION The fIrst Council meeting in July is scheduled for July 4, 2006 which is a legal holiday. DISCUSSION The City Council will need to reschedule the July 4th meeting. Proposed dates are Monday, July 3, 2006 or Wednesday, July 5, 2006. ACTION REOUIRED Council is requested to reschedule the July 4th Council meeting to one of the proposed dates. Respectfully submitted, ().:J.; tJ~ Vicki V olk City Clerk 't\NDbVE~ @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule EDA meeting DATE: June 6, 2006 INTRODUCTION The Council is requested to schedule an Economic Development Authority (EDA) meeting at 6:00 pm before the June 20, 2006 City Council meeting. DISCUSSION Tentative agenda items for an EDA meeting have been identified as follows: 1. Update on Economic Development Activities 2. Letter ofIntent - PresentationlReview Funeral Home Proposal 3. Purchase Agreement Updates 4. Bruggeman Homes Update 5. Other Business Other items may be added upon request, or the meeting will be cancelled if no new information comes fonvard on the identified agenda items ACTION REQUIRED Schedule an EDA meeting at 6:00 pm before the June 20, 2006 City Council meeting. @, 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Administrator's Report DATE: June 6, 2006 The City Administrator will give a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Update on Development Activity 3. Update on Public Improvement Projects 4. CenterPoint Pipeline Project Update 5. Meeting Reminders 6. Miscellaneous Projects Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. --- ~ CITY OF NDOVE DATE June 6. 2006 ITEMS GIVEN TO THE CITY COUNCIL > Letter from Connie Moore, Alexandra House, Inc. - 5/10/06 > Letter from John "Jay" Mclinden, County of Anoka - 5/23/06 &'t3{~ PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT AGENDA. THANK YOU. G:ISTAFF\RHONDAAIAGENDAICC L1ST.dnr: ~ ~ -fD -Ow . Cl~C (.,\\ ...--;:- .' ~" \. C).J '" (\~ Alexandra House, Inc. P.O. Box 49039 Blaine, MN 55449 Phone: 763.780.2332 Crisis/TTY: 763.780.2330 Fox: 763.780.9696 www.alexandrahouse.org Boord of Directors Vicki Reece, Choir Lourie Wolfe, Vice Choir David Rymanowski, Treasurer Mary Steege, Secretary Gayle Anderson, Ph.D Mary Laschansky Ron Lewis Dove Sollman Terri Neely Tinklenberg Connie Moore, Executive Director Ending domestic violence for women, families and communities. May 10, 2006 City of Andover 1685 Crosstown Blvd NW Andover, MN 55304 Dear Friends at the City of Andovcr: On behalf of Alexandra House, Inc., I would like to thank you for your generous contribution of$lO,OOO.OO to help support our Community Program services provided to residents of the City of Andover. Your support makes it possible for us to provide safety, prevention and outreach services to battered women, families and the community. In fiscal year 2005, we sheltered 424 women and 417 children, and were able to assist over 1,348 clients with the court system and support groups through our Community Program. Violence Prevention Services were provided to 1,068 students in area schools. With your support, we will be able to continue our work in helping battered women and their children live safer and healthier lives. Your contribution represents an investment in our community and a partnership that we value greatly. We pledge to be worthy of that partnership and your confidence in the work that we do. Sin~erely, -ih (! ~. C~M ~ onme oore Executive Dircctor '. L( '. (,~~ COUNTY OF ANOKA CO\J{\(,l) 010 -00 OFFICE OF COUNTY ADMINISTRATION GOVERNMENT CENTER 2100 3RD A VENUE · ANOKA, MINNESOTA 55303-2265 (763) 323-5700 May 23, 2006 JOHN "JAY" McLINDEN County Administrator Mr. Bruce Sandstrom, Regional Supervisor Minnesota Board of Water and Soil Resources One West Water Street, Suite 200 St. Paul, Minnesota 55107 Dear Mr. Sandstrom: At the county board meeting of May 23, 2006, the Anoka County Board of Commissioners appointed the following individual to the Coon Creek Watershed District Board of Managers for the term ending May 27, 2009, replacing Jeff Knoll. Mr. Byron Westlund 14332 Vermillion Street NE Ham Lake, MN 55303 If you have any questions regarding the actions taken by the Anoka County board, please do not hesitate to contact me. s;''''el~. ~'.J.Y" MeLi,de, County Administrator JM:ts cc: Property Records and Taxation Division Manager Maureen Devine Andover Mayor Mike Gamache Ham Lake Mayor Gary Kirkeide vJ\ndover City Administrator Jim Dickinson Ham Lake City Administrator/Planner Doris Nivala FAX: 763-323-5682 Affirmative Action I Equal Opportunity Employer TDDJTIY: 763-323-5289 .~. G:. - 5-t>6 8.k..C'l J).V', Orie I~~ CITY OF ANDOVER 2006 Monthl Building Report I I TO: Mayor and City Council FROM: Don Olson MAY BUILDING PERMITS Permit}Plan Tax Total Valuation I 7 I Residential S 14,869.85 S 561.00 S 15,430.85 S 1,122,000.00 Single Family 5 10,564.83 405.50 10,970.33 811,000.00 Septic 2 4,305.02 155.50 4,460.52 311 ,000.00 Townhome - - - - - 9 . Additions 3,200.24 55.76 3,256.00 111,516.00 2 Garages 482.62 7.50 490.12 15,000.00 S Basement Finishes 800.00 4.00 804.00 - - Commercial Building - - - - +- 1--. - Pole BldgsJBams - - , - - I Sheds I 76.25 1.25 77.50 2,500.00- 4 Swimming Pools 411.45 8.50 419.95 17,000.00 I Chimney/Stove/Fireplace 80.45 1.38 81.83 2,765.00 2 Structural Changes 1,407.45 33.05 1,440.50 66,100.00 6 Porches 1,896.00 32.20 1,928.20 64,400.00 18 Decks 1,713.55 23.62 1,737.17 47,240.00 - Gazebos - - - - - Repair Fire Damage - - - - 230 . Re-Roof 11 ,850.00 115.00 11 ,965.00 - 61 Siding 3,100.00 30.50 3,130.50 - 2 Other 117.84 1.25 119.09 2,500.00 3 Commercial Plumbing 538.78 9.30 548.08 18,600.00 2 Commercial Heating 828.94 17.10 846.04 34,200.00 3 Commercial Fire Sprinkler 743.33 18.01 761.34 36,038.42 - Commercial Utilities . - - - - Commercial Grading - - - - I 359 Total Building Permits S 42,116.75 $ 919.42 $ 43,036.17 $ 1,539,859.42 PERMITS Permit/Plan Tax Total Fees Collected 359 Building Permits S 42,116.75 $ 919.42 S 43,036.17 - Ag Building - - - I Curb Cut 50.00 - 50.00 2 Demolition 200.00 - 200.00 - Fire Permits - - - 2 FOOling 30.00 - 30.00 - Renewal - - - - Moving - - - 49 Heating 2,690.00 24.50 2,714.50 22 Gas Fireplaces 1,300.00 11.00 1,311.00 62 Plumbing 4,435.00 31.00 4,466.00 49 Pumping 735.00 - 735.00 3 Septic New 150.00 1.50 151.50 6 Septic Repair 400.00 3.00 403.00 5 Sewer Hook-Up 125.00 . 125.00 5 Water Meter 250.00 - 250.00 - Sewer Change Over/Repair - - - - Waler Change Over - - - 5 Sac Retainage Fee 77.50 - 77.~n I -----.--.- r- -,---~-- I 5 Sewer Admin. Fee 75.00 - 75.00 7 Certificate of Occupancy 70.00 ! - 70.00 7 License Verification Fee 35.00 . 35.00 - Reinspeclion Fee . - - 14 ConlIactor License 700.00 - 700.00 I Rental License 150.00 - 150.00 - Health Authority - - - - TOTALS $ 53,589.25 $ 990.42 $ 54,579.67 Total Number of Homes YTD 2006 70 Total Number of Homes YTD 2005 84 Total Valuation YTDI I 2006 $ 12,704,410.42 Total Valuation YTDI I 2005 $ 17,682,797.00 Total Building Department Revenue YTD 2006 S 292,602.91 Total Building Department Revenue YTD 2005 S 320,384.05 f i_~~j: "t.; :"-'-';' .__._.~.- 1 ) l' :f. 1 r. - J:...;-....~ ~ ,..!~~s:/__ ,- 'if~I~f~1~~:;L:'L.". ,. ,,-f'.~. ..__J" C:, ...... . ,,,_ .~^. . ~~~tc~l~:*I~~s~t{~r.<;':""::'~::'.[l: .:i. '... ","t, ':.,(..-;~..~~" "r:' -J...,",. -, ..~..'. ~..~., ,'". "'.')JJ' " f::':;.~.;.,t._'~(~;'-: .t\1;'~~:,:'.C._. .,.;~::...' ...;,' _ -:. .:.,,}" ;i.t ..& '". ". -: . ..' r;",,",~_....,...l.;.,.....~,~,,;..t_,_~,. ....~..... .c.,?':f"..,.p., . ~.",. 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