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Home My WebLink AboutCC May 2, 2006 9\NDbVE~ ~ ) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular City Council Meeting - Tuesday, May 2, 2006 Call to Order - 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes; (4/18/06 Regular; 4/19/06 Board of Review) Consent Items 2. Approve Payment of Claims - Finance 3. Approve Use of ABA Donation to New Building/OS-IS - Engineering 4. Declare Cost/Order Assessment Roll/OS-60/1S16 - 148th Lane NW/SS - Engineering 5. Approve Twins Fields for Kids 2006 Grant Agreement/OS-IS - Engineering 6. Approve Timber Rivers Park Dock Exchange with Ham Lake - Engineering 7. Amend Fee Ordinance No. 318 - Finance/Public Works 8. Approve Updating Employee Personnel Policies - Administration 9. Approve 2007 City of Andover Budget Guidelines - Finance 10. Approve Code Amendment/City Code 6-4 Snowmobiles and All-Terrain Vehicles - Planning ~ ~ Discussion Items 11. 2005 Audit Presentation - Tauges 12. Discuss Stack's Woods Final Plat Trail Condition - Engineering 13. Consider Conditional Use Permit Amendmentffemporary Classrooms/Grace Lutheran Church/136SS Round Lake Blvd. NW - Planning 14. Consider Revised Preliminary Plat & Planned Unit Development ReviewIParkside at Andover Station- Planning 15. Discuss Buffering Urban Plats from Rural Neighborhoods - Planning Staff Items 16. Consider Advertisement Signs in Parks - Engineering 17. Consider Amendment to City Code/Scoreboard Advertisement - Engineering 18. Schedule EDA Meeting - Administration 19. Administrator's Report - Administration Mayor/Council Input Adjournment ~ /'\ 1 ,_/ ::,) . " , I --./ ~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council ~ Jim Dickinson, City Administrator \,j Vicki V olk, City Clerk CC: FROM: SUBJECT: Approval of Minutes DATE: May 2, 2006 INTRODUCTION The following minutes were provided by TimeSaver Secretarial Service for approval by the City Council: April 18, 2006 Regular Meeting The following minutes were provided by staff for approval by the City Council: April 19, 2006 Board of Review DISCUSSION Copies of the minutes are attached for your review. ACTION REOUIRED The City Council is requested to approve the above minutes. Respectfully submitted, j).:L' [)~ Vicki V olk City Clerk :- '\ \......_..; " , ) , ~ . I '-' Regular Andover City Council Meeting Minutes - April 18, 2006 Page 10 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - APRIL 18, 2006 TABLE OF CONTENTS PLEDGE OF ALLEGIENCE..................................................................................................... I RESIDENT FORUM ................................................................................................................. I ANDOVER HIGH SCHOOL BOOK CLUBS .......................................................................... 2 AGENDA APPROV AL.............................................................................................................2 APPROVAL OF MINUTES......................................................................................................2 CONSENT ITEMS Approve Payment of Claims ................................................................................................ 3 Resolution R053-06 approving Plans & Specs/Order Advertisement for Bids/05-15/ Andover Station North Ball Field Improvements .......................................................... 3 Approve Change Order #2/03-IAlPrairie Knoll Park Lighting (RES. R054-06) ................ 3 Approve Lease Agreement/Skate Park Equipment.............................................................. 3 Receive 2005 ACD Annual Water Quality & Quantity Condition Report.......................... 3 Accept Trail Easement/151 Regents Bank............................................................................. 3 Resolution R055-06 approving Resolution Authorizing County Use of Easement/04-23/ Reconstruction of Hanson Boulevard NW & Bunker Lake Boulevard NW................... 3 Approve Final Plat/Kensington Estates 7th Addition (RES. R056-06) ................................ 3 Approve Renewal of 3.2% Malt Liquor On-Sale License/Woodland Creek Golf Course .. 3 RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT Received.............................. ................ ..... ............................................................................. 3 AWARD BOND SALES - EHLERS & ASSOCIATES Motion to approve the Resolutions (RES. R057-06 & R058-06)......................................... 4 CONSIDER VARIOUS CODE REVISIONS (CONTINUED) (ORD. NO. 325).....................4 CONSIDER CODE AMENDMENT/REVISIONS TO THE SIGN CODE 12-13-8/ UPDATING THE CODE (CONT.) Motion to approve (ORD. NO. 326) ..................................................................................... 7 SCHEDULE EDA MEETING................................................................................................... 9 SCHEDULE MAY WORKSHOP .............................................................................................9 ADMINISTRATORS REPORT ................................................................................................9 MAYOR/COUNCIL INPUT Mr. Sullivan's Signs......................................... ....................... .,. .............................. ............. 9 Andover Recycle Day ........................................................................................................... 9 ADJOURNMENT......................................................................................................................9 / REGULAR ANDOVER CITY COUNCIL MEETING - APRIL 18, 2006 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, April 18, 2006, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Councilmember absent: Also present: Don Jacobson, Mike Knight, Ken Orttel, Julie Trude None City Attorney, William Hawkins City Engineer, Dave Berkowitz City Administrator, Jim Dickinson Community Development Director, Will Neumeister Others PLEDGE OF ALLEGIANCE RESIDENT FORUM Mr. Chester Kovis - 1296 Crosstown Boulevard, wanted to complain about the pond that the Hamilton's own. There is a lot of trash in it and the City left PVC pipe there when they put the lift station in and the kids are dragging it onto the bike trail. Mr. Berkowitz stated the project is not yet completed and they will be going back and cleaning it up. Mr. Kopis also thought the speed limit should be reduced because there is a lot of speeding going on. Councilmember Trude wanted to thank Mr. Kopis for working with the City on allowing a trail in front of their house because the kids really appreciate it and feel safer. Mr. Kopis also mentioned the construction across the street from him has a lot of garbage flying around that he had been picking up. Mr. Winslow Holasek asked if his existing fence will be restored when the silt fence is removed for the development. Councilmember Orttel asked if the fence was damaged when the silt fence was put up. Mr. Holasek thought it was and that the construction workers attached the silt fence to his to keep it up. Mr. Mike Davis - 812 141s1 Avenue, stated he was at the meeting in regard to the code about front , porches. He hoped he could express interest in the community for this. He thought front porches '-. ,f added to the neighborhood, reduced crime and increased the value of homes in the community. Councilmember Trude stated she would like to discuss this further with Mr. Davis because the proposed code revision did not create quality porches onto the front of their homes. She explained some of the items that are in the revision. C) \J :~J Regular Andover City Council Meeting Minutes - April 18, 2006 Page 2 ANDOVER HIGH SCHOOL BOOK CLUB Mayor Gamache introduced Sarah and Evan from the Andover High School Book Club. Sarah and Evan made a presentation to the Council regarding the High School Book Club and invited the Community to their May 1, 2006 meeting for a book signing event from one of the authors they are reading. Mayor Gamache read a proclamation declaring the Week of May 1, 2006 as Read Across Andover Week at Andover High School. AGENDA APPROVAL Remove from the Agenda Item 11, (Amend Fee Ordinance No. 318). Motion by Jacobson, Seconded by Knight, to approve the Agenda as amended above. Motion carried unanimously. APPROVAL OF MINUTES March 28, 2006, Workshop Meeting: Correct as amended. April 4, 2006, Regular Meeting: Correct as written. Councilmember Trude asked in the Workshop minutes when they talked about the Community Center and funding the kid's gym program. The minutes do not show it but she felt there was a consensus from Council that they support using the two gyms for the after school programs. She stated the issue of funding the purchase of equipment, the way it comes out in the minutes is that they are going to seek some funding from outside sources fIrst and then come back to them. Councilmember Knight stated that was what he remembered. Councilmember Jacobson stated in the Workshop minutes, on page four, second paragraph from the bottom, the sentence should read "Councilmember Jacobson thought that they should find out if the residents ','muld be are willing to pay mere additional money for...". He noted in the sixth paragraph from the bottom he did not understand what the sentence should say. Mr. Dickinson stated they are setting a baseline. Councilmember Jacobson asked if the word "baseline" could be added. Councilmember Jacobson stated on page nine, center of the page, revision 82, "ATV's and the R-2 through R-4 Districts 2.5 acres or less." He thought the rest of that sentence after less should be deleted. Councilmember Trude stated the suggestion came from her. Councilmember Orttel thought the rest of the sentence should be redirected to Councilmember Trude and left in the minutes. Motion by True, Seconded by Ortte!, approval of Minutes as indicated above. Motion carried unanimously. ~~ Regular Andover City Council Meeting Minutes - April 18, 2006 Page 3 CONSENT ITEMS Item 2 Item 3 Item 4 Item 5 Item 6 Item 7 Item 8 Item 9 Item 10 Approval of Claims Approve Plans & Specs/Order Advertisement for Bids/05-1 5/ Andover Station North Ball Field Improvements (See Resolution R053-06) Approve Change Order #2/03-1AlPrairie Knoll Park Lighting (RES. R054-06) Approve Lease Agreement/Skate Park Equipment Receive 2005 ACD Annual Water Quality & Quantity Condition Report Accept Trail Easement/l sl Regents Bank Approve Resolution Authorizing County Use ofEasement/04-23/Reconstruction of Hanson Blvd NW & Bunker Lake Blvd NW (See Resolution R055-06) Approve Final Plat/Kensington Estates ih Addition (RES. R056-06) Approve Renewal of 3.2% Malt Liquor On-Sale License/Woodland Creek Golf Course Motion by Jacobson, Seconded by Orttel, approval of the Consent Agenda as read. Motion carried unanimously. (J RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT Sergeant Kevin Helwig, Anoka County Sheriff's Department, provided an update on law enforcement activities occurring within Andover. Councilmember Jacobson stated under the neighborhood patrol the hours are up a huge amount for this month, as well as, the extra patrol hours for the CSO. He wondered if there is something going on. Sergeant Helwig stated they are trying to place more emphasis on getting back into the neighborhoods and have seen some results with the theft from mailboxes. He stated they are doing this Countywide. Mayor Gamache stated the area on ill A venue discussed is a concern, and he received a letter from the PACT Charter School there. He wondered if there are any warning signs on 7th regarding school zones. Sergeant Helwig noted there are not and they are trying to crack down on the school zone speeding too. AWARD BOND SALES - EHLERS & ASSOCIATES Mr. Dickinson introduced Mr. Mark Ruffwith Ehlers & Associates who presented the results of the City's sale of the following bond issues authorized at the April 4, 2006 Council meeting: .0 $2,450,000 General Obligation (G.O.) Permanent Improvement Revolving (PIR) Fund Bonds, Series 2006A. $460,000 G.O. Equipment Certificates, Series 2006B , " \. ) Regular Andover City Council Meeting Minutes - April 18, 2006 Page 4 The sale opening will be at 10:00 am. on April 18th with consideration of the award of bid to be forwarded to the Andover City Council at approximately 7:00 p.m. that evening. Mr. Ruff stated the City has been upgraded from an A plus to an AA minus. He presented a plaque to the City recognizing the rating upgrade. Councilmember Knight thanked Mr. Dickinson and the staff for all of their work. Mr. Dickinson recognized Mr. Lee Brezinka and the rest of the accounting staff along with department heads to make the budget work. Councilmember Orttel wondered if the rating is reflected in the interest rate of the bond sales. Mr. Ruff stated it is. ~J Motion by Jacobson, Seconded by Knight, to approve the Resolution accepting Proposal On Sale of $2,450,000 General Obligation Permanent Improvement Revolving Fund Bonds, Series 2006A to UMB Bank, N.A., Kansas City, Mo, for a true interest cost of 3.8442 percent. Providing their Issuance, and Pledging Revenues for the Payment Thereof Special Assessments. Motion carried unanimously. (R057-06) Motion by Trude, Seconded by Orttel, to approve the Resolution accepting Proposal On Sale of $460,000 General Obligation Equipment Certificates, Series 2006B to UMB Bank, N.A., Kansas City, Mo., Providing for their Issuance, and Levying A Tax for the Payment Thereof. Motion carried unanimously. (R058-06) CONSIDER VARIOUS CODE REVISIONS (CONTINUED) Community Development Director Neumeister stated the Council is asked to adopt the proposed amendments as well as summary ordinances that will be published in the Anoka Union. Councilmember Jacobson stated, regarding the dirt bike/atv issue, he would be willing to allow them in the two-four zones on 2.5 acres or less, in the winter when used for snow plowing and in the summer when they are used for lawn maintenance. As long as they have a trailer or something attached to it. Councilmember Orttel noted it would only be disallowed for recreational purposes. Mr. Neumeister noted the change for this would be on page 17, where it is in bold. They would have to put a qualifier in there that it is not prohibited as long as it is used for lawn mowing and snow plowing purposes only. Councilmember Knight thought they should put in "yard maintenance and snow plowing." '\ U Revision #32 Councilmember Trude noted some of the comments where they want to see buffering in any shopping center proposals and staff indicated they would work on that in a future code revision but it (J Regular Andover City Council Meeting Minutes - April 18, 2006 Page 5 is not in this part of the book. Motion by Jacobson, Seconded by Knight, to adopt Revision #32, Shopping Center Location and Completion Requirements. Motion carried unanimously. Revision #35 Councilmember Trude thought this should apply to all comer lots where there is a home on the street abutting. She did not think it should be limited to the short cul-de-sacs. She noted she had language for this. On page eight, number four, "accessory structure located on the side or rear yard of comer lots that are adjacent to a lot that fronts on a eul de soo neighboring street shall be no closer to the property line than the outside wall of the house." She stated this is the situation she was actually referencing. (J Mr. Neumeister showed the Council drawings. He thought this revision only applied to houses on the .comer of short cul-de-sacs because ifit is a standard comer lot and every home on the side streets lined up, the neighboring house will not be set back farther, which was the case they were trying to avoid. Councilmember Trude stated she has seen a lot of this on streets other than cul-de-sacs. She stated she is fme with the change, but thought it applied to all comer lots and it is only an issue for someone whose house is not at the setback. Mr. Neumeister explained to the Council how on a short cul-de-sac an accessory structure can be in front of the home and noted this would not happen on a normal comer lot because of the setback. Mayor Gamache stated the outside of the house could be a setback issue where it is not set at thirty five feet. Mr. Neumeister indicated that was correct. Councilmember Trude stated the situation could develop where someone chooses to do something that would make it difficult for a neighbor to sell their home. Mayor Gamache stated in this ordinance change, it is a cul-de-sac, what would happen if it is not a cul-de-sac and the street curved. He wondered if a person could put an accessory structure in front of the neighboring home. Mr. Neumeister stated they could because it would be at the thirty-five foot setback. Councilmember Orttel did not think they would allow a curve that would create this problem. Motion by Orttel, Seconded by Trude, to adopt Revision #35, Setbacks for Accessory Structures. o Motion carried unanimously. Revision #52 Councilmember Trude asked if the grandfathering clause is in the revision. Councilmember Orttel , \ '-J Regular Andover City Council Meeting Minutes - Apri/18, 2006 Page 6 stated it is in the fIrst revision. Councilmember Knight did not think they should take a start up farm and put it in a different category than any others. Councilmember Orttel stated they did not want to allow feed lots. Motion by Jacobson, Seconded by Trude, to adopt Revision #52, Animals. Motion carried unanimously. Revision #68 Motion by Orttel, Seconded by Knight, to adopt Revision #68, Guesthouses. Motion carried unanimously. Revision #81 , , ,~ Councilmember Trude did not know if this reVISIon addressed the issue of yard lights. Councilmember Jacobson thought street lights would be included in this so they need to be careful about limiting light beams. Councilmember Trude thought it is how they look at the defInition. She does not like it when people have large backyard lights and do not aim them correctly. This will not allow neighbors to make sure a light is not glaring in their house. Mr. Neumeister indicated there is another section that covers this and it was discussed at the City Council Worksession. Mr. Neumeister stated this revision is to prevent street lights from becoming non-conforming type of lights. This revision was just to clean up the ordinance. Motion by Jacobson, Seconded by Orttel, to adopt Revision #81, Encroachments. Motion carried 4 ayes, 1 nay (Trude). Motion by Jacobson, Seconded by Orttel, to adopt proposed Summary Ordinance that will be published in the Anoka Union. Motion carried unanimously. (ORD. NO. 325) Revision #82 Councilmember Jacobson stated with what was discussed earlier, he moved the motion with the two changes. Motion by Jacobson to adopt proposed Revision #82, Dirt Bikes/ATVs. , ., Councilmember Orttel stated he would like this clarifIed because there are a number of farms that use them. Mr. Dickinson stated landscaping company's use these too and he assumes the Council would want them included. '-.-J Councilmember Knight asked if the off-road motorcycle fIt this category. He wondered where that fIt in the A TV ordinance. Councilmember Jacobson stated it would not fIt his defInition and not be allowed. .' \ \j Regular Andover City Council Meeting Minutes - April 18, 2006 Page 7 This motion was not voted on. Councilmember Jacobson asked staff to redraft the revision and have it brought back to the consent agenda at the next meeting. Mr. Neumeister stated the question they have is on page 17, in the bold area, Item C "Any area with 500 feet or an existing house", going to be allowed to stand because there is a correction in the minutes earlier making this suspect if the Council wanted it in there. Councilmember Jacobson stated when he talked about this; he did not include Item C. Councilmember Orttel thought they need some fine tuning on this. Councilmember Jacobson stated he is not in favor of the five hundred feet. Councilmember Trude stated this is something that residents brought up to the Council relative to dirt bikes. She stated ATVs do not make the noise that dirt bikes do. The Consensus of the Council was to eliminate Item C. The Council also discussed hours of operation for Dirt Bikes, ATVs and Snowmobiles. . , \_J CONSIDER CODE AMENDMENT/REVISIONS TO THE SIGN CODE 12-13-8/UPDATING THE CODE (CONT.) Community Development Director Neumeister stated a number of questions were raised during the discussion of the sign code revisions at the April 4th City Council meeting. Much of the confusion was likely due to the fact that the definitions section was inadvertently omitted from the attached ordinance. Councilmember Jacobson stated under 12-16-7, item 6, "signs on vacant lots shall be limited to real estate signs". He questioned staffbecause if someone owns a vacant lot, he thought a person should be able to put up a political or other type of sign. He thought this was a freedom of speech issue. Mayor Gamache thought it would be under the exception section. City Attorney Hawkins stated he thought this would be crossing the free expreSSIOn line. Councilmember Jacobson thought they should delete item 6. Councilmember Jacobson stated item 7 says "all corner and double frontage lots will have two front lot lines", which means technically they can have double the number of signs square footage. He talked to staff about this and primarily the businesses buy double frontage lots so they can have more than one sign. He noted it is ok to leave this in the ordinance but he wants the Council to know what they were doing by leaving it in. (j Councilmember Knight stated they are still not dealing with semi trailers sitting in a field unattached advertising in the ordinance. He stated they are not differentiating between the different types of signs and he is opposed to having semi trailers parked advertising on their side. Councilmember Trude agreed. '\ I \~.J Regular Andover City Council Meeting Minutes - April 18, 2006 Page 8 Mayor Gamache thought it was covered under the thirty day temporary sign code. Councilmember Orttel thought semi trailer advertising would be prohibited in residential districts and he did not know if it would be allowed in business districts. Councilmember Trude thought they could add a section indicating "no such sign shall be allowed on parked trailers". She thought it needed to be defined under the Temporary Sign Section. Mr. Neumeister stated in Section 12-16-5, Signs Prohibited In All Districts, Item I, anything they have that is not described in this section is prohibited, which would cover semi-trailers. Councilmember Knight wondered why they cannot state "semi-trailers cannot be used for signage". Mr. Neumeister stated they could include that. Councilmember Knight wondered under "Sign, Ball Field Advertising", he wondered why there is wording indicating a sign cannot be displayed if the item is not offered on the ball field. Councilmember Orttel did not think the last section should be in there. .,- '\ \ _J Mayor Gamache thought this described the sign types. Mr. Neumeister stated the section that applies is 12-16-9, Subsection 6. He stated this is a sign that needs to be regulated otherwise they would have huge signs allover the field. Mr. Neumeister thought they could just shorten up the definition to read"... that advertise a business good or product." And take out "that is not sold". The Council agreed. Mr. Neumeister noted they will still need a Conditional Use Permit for advertising on ball fields. Councilmember Jacobson wondered under promotional signs if the ten days were part of the thirty days for temporary signs. Mr. Neumeister stated it would be a total offorty days. Councilmember Trude thought they should allow their businesses to do both types of advertising. Mayor Gamache stated he is fme with forty days. Councilmember Jacobson stated he is not. Councilmember Orttel thought they should be allowed forty days. Motion by Orttel, Seconded by Trude, to adopt the proposed changes to the Sign Code as presented. Motion carried 4 ayes, 1 nay (Jacobson). (ORD. NO. 326) SCHEDULE EDA MEETING , "- \ ,---J The Council is requested to schedule an EDA meeting at 6:00 p.m. before the May 2, 2006 City Council meeting. Motion by Jacobson, Seconded by Knight, to schedule an EDA meeting at 6:00 p.m. on May 2, 2006. Motion carried unanimously. , , " \---/ / " :',-) , 1 \.. / Regular Andover City Council Meeting Minutes - April 18, 2006 Page 9 SCHEDULE MAY WORKSHOP Motion by Trude, Seconded by Jacobson, to schedule a Council Workshop for Tuesday, May 23, 2006 at 6:00 p.m. Motion carried unanimously. ADMINISTRATOR REPORT City Administrator Dickinson updated the Council on administrative & city department activities, Community Survey progress, legislative topics, meeting reminders and miscellaneous projects. Community Development Director Neumeister updated the Council on development activity in the city. MAYOR/COUNCIL INPUT (Mr. Sullivan's Signs) - Councilmember Jacobson asked Mr. Dickinson to call Mr. Sullivan regarding some signs that are still up in the city which violates their ordinance. (Andover Recycle Day) - Mayor Gamache stated the recycling day is Saturday, April 220d at the Public Works Department. Motion by Orttel, Seconded by Jacobson, to adjourn. Motion carried unanimously. The meeting adjourned at 9:11 p.m. Respectfully submitted, Susan Osbeck, Recording Secretary .-J CITY OF ANDOVER BOARD OF REVIEW - APRIL 19,2006 - MINUTES The Annual Board of Review was called to order by Mayor Mike Gamache at 7:00 p.m., Wednesday, April 19, 2006 at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota Council members Present: Council members Absent: Also Present: Don Jacobson, Mike Knight, Ken Orttel, Julie Trude None Jim Dickinson, City Administrator Jason Dagastino, Anoka County Assessor's Office John Leone, Anoka County Assessor's Office Mike Sutherland, Anoka County Assessor Peggy Wedan, Anoka County Assessor's Office Others - , , ) '-' Mr. Dagastino noted that this year his office received 59 phone calls compared to 38 last year. After reviewing 26 of the properties, adjustments were made on 18 of them. With the exception of one taxpayer everyone else was satisfied. Mayor Gamache explained the purpose of the Board of Review, noting that it is not for review of property taxes but for valuation. Winslow Holasek, 1159 Andover Boulevard NW, read into the record a letter reserving his right to go to the County Board of Review. Mike Sikora, 17970 University Avenue NW, felt that the valuation of his land is too high. He received comparables from the County Assessor but noted that the difference was that they have sewer and water and are in a different school district. He also had a comparable from a property across the street from him for $160,200 for 10 acres and he only has 5.22 acres that is assessed at $113,100. Mr. Dagastino explained that the property across the street is in Ham Lake which is a different market than Andover. All of the 5-acre sites in Andover are at $113,100. In looking for comps he could not fmd any 5-acre parcels with new houses in Mr. Sikora's area. He felt that Mr. Sikora's property is a little below market value. " J Council Member Trude felt that Mr. Sikora has some good points. School District 15 had a few bond issues that failed so it's harder to sell properties in that area. She asked if some bordering properties in Ham Lake could be looked at. Mr. Dagastino noted that he -.... Board of Review - Minutes April 19, 2006 Page 2 does look at that every year. There are a lot of properties on 2.5 acres in School District 15. He does not differentiate between a bare lot and a wooded lot. He did find a new home in Ham Lake that is only 2.5 acres that sold for $300,000. Council Member Trude asked if he adjusts for sewer and water. Mr. Dagastino noted that when you have a well and septic, the acreage adds to the value. Motion by Jacobson, seconded by Trude that we sustain the Assessor's valuation on Mr. Sikora's property. Discussion: Council Member Trude asked if this would allow Mr. Sikora to still do his own research. Council Member Jacobson explained that ifhe doesn't agree with what we do he can go to the County. Council Member Trude noted that she appreciates the work Mr. Dagastino has done. Mr. Dagastino explained that in January 2005 Mr. Sikora's property was 34% complete and in January 2006 it was almost complete. He would expect this coming year not to see much of an increase. Motion carried unanimously. . , I Council Member Trude asked if the county had received many appeals by mail. Mr. Leone noted that he received one on a commercial property. '-" Due to no further action required, continuation of the Board of Review is not warranted. Motion by Jacobson, seconded by Knight to adjourn the Board of Review. Motion carried. Council Member Trude thanked the assessors for their work. Council Member Orttel felt that the city has a good relationship with the County. Motion by Jacobson, seconded by Knight to adjourn. Motion carried. Meeting adjourned at 7:35 p.m. Respectfully submitted, Vicki V olk City Clerk . .... '- _/ o / '1 \J , '1 V @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: May 2, 2006 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $196,701.96 on disbursement edit lists #1-3 from 04/21/06 - 04/27/06 have been issued and released. Claims totaling $197,227.82 on disbursement edit list #4 dated 05/02/06 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REOUIRED The Andover City Council is requested to approve total claims in the amount of $393,929.78. 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" " .e U - " " 0. 5 o u o ~u ~acr "'-.0 ....l- :::"" - t.: = o " -0 5 e >0 " '" >c. c. <: '\ \..J Sl\........c I T Y OF ~..~.. :"'t "' ...NDOVE~ @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CC: Mayor and Council Members ~ Jim Dickinson, City Administrator David Berkowitz, City Engineer Todd J. Haas, Asst. City Engineer TO: FROM: SUBJECT: Approve Use of ABA Donation to New Building/05-I5 - Engineering DATE: May 2, 2006 ,. . INTRODUCTION This item is in regard to the $70,000 donation that has been made to the City over the past two years by the Andover Baseball Association (ABA) for the construction ofthe baseball fields at Andover Station North. (J DISCUSSION The ABA is aware that the building is not part of the 2006 CIP. To begin construction of the building yet this year, the ABA is requesting the City Council authorize the $70,000 that was donated by ABA that was set aside to construct the ball fields be redirected towards the construction of a new building at Andover Station North Park. The Park & Recreation Commission has reviewed the request and is recommending approval. ACTION REQUIRED The City Council is requested to approve the resolution redirecting the $70,000 that has been donated to the City by the ABA to be used to fund the construction of the new building, subject to approval of the building design by the Economic Development Authority. Respectfully submitted, #//~ Todd J. Haas Attachments: Resolution cc: Joe Deitz, ABA, 1318 - 140th Ave. NW, Andover ) Dan Masloski, Park & Rec Chair, 15958 Xeon Street NW, Andover \. o CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION REDIRECTING RESTRICTED DONATIONS MADE TO THE CITY OF ANDOVER TOWARDS THE ANDOVER STATION NORTH PARK. WHEREAS, any donations that are to be made to the City of Andover must be accepted by the City Council; and WHEREAS, the donations from Andover Baseball Association for the construction of baseball fields at Andover Station North Park will be redirected to the construction of a new building at Andover Station North Park. NOW, THEREFORE BE IT RESOLVED by the City Council to hereby accepts the redirection of restricted donations already made from the Andover Baseball Association to be used towards the construction of a new building at Andover Station North Park. , -" "'-J MOTION seconded by Council member and adopted by the City Council at a regular meeting this 2nd day of May 2006, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk \ "' ) 5'\NDbVE~ ~ :) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: CC: Mayor and Council Members V\ Jim Dickinson, City Administrato:_ ~ David D. Berkowitz, City Engineer Todd Haas, Asst. City Engineer Declare Cost/Order Assessment RoII/05-60/1516 - 14Sth Lane NW/SS - Engineering FROM: SUBJECT: DATE: May 2, 2006 INTRODUCTION This item is in regards to declaring cost and ordering assessment roll for 1516 - l48th Lane NW for sanitary sewer, Project 05-60. () DISCUSSION The property owner petitioned for the improvement. This item is the first step as required by law to be able to levy the assessment to the property. The amount to be assessed is as follows: The proposed assessment is based on the 2006 rates and the rates are as follows: Sanitary Sewer Area Charge Previously assessed under Project #87-3 $0.00 Connection Charge $372.00 per unit x 1 unit = $372.00 Lateral Charge $5,130.39 (predetermined from Project #94-29) -+- 55.9% ENR Cost Index 1994-2006) = Total Sanitary Sewer = $7.997.87 $8,369.87 Note: Attached is a letter from the property owner indicating their interest to only to hook up to municipal sanitary sewer. Therefore municipal water will not be assessed until City water is available to the property and the owner is ready to hook up. In addition, the property owner is required to connect to municipal sanitary sewer by the end of August 2006. Total proposed assessment for Sanitary Sewer = $8 369 87 BUDGET IMP ACT The $8,369.87 shall be assessed over a 5 year period, o ACTION REOUIRED The City Council is requested to adopt the resolution declaring cost and ordering preparation of assessment roll for Project 05-60,1516 - 148th Lane NW. Respectfully submitted, ~~ Attachments: Resolution~ssessment W orksheeG.,ocation Ma~ Letter from Residen( cc: Steve & Ry-Chel Gaustad, 1516 -148th Lane NW, Andover :J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING COST AND DIRECTING PREPARATION OF ASSESSMENT ROLL FOR THE IMPROVEMENT OF SANITARY SEWER, FOR PROJECT 05-60, 1516 _148TH LANE NW. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: WHEREAS, the expenses incurred or to be incurred in the making of such improvement amount to $ 8,369.87 so that the total cost of the improvement will be $ 8.369.87 1. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover, MN: The portion of the cost of such improvement to be paid by the City is hereby declared to be $ 0.00 the amount to be assessed against benefited property owners is declared to be $ 8.369.87 2. Assessments shall be payable in equal annual installments extending over a period of JL years. The first of the installments to be payable on or before the 1 st Monday in January 2007 ,and shall bear interest at the rate of 6 -' '\ percent per annum from the date of the adoption of the assessment resolution. \. ) 3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and she shall file a copy of such proposed assessment in her office for public inspection. 4. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. and adopted by the day of May ,2006, with MOTION seconded by Councilmember City Council at a reQular meeting this 2nd Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor " '\ 0' Victoria Volk - City Clerk ESTIMATED ANDOVER ASSESSMENT WORKSHEET ,) Project Name: 1516-148th Lane NW Project No. : 05-60 Feasibility Report March 7, 2006 Amount $ 24,446.37 Contract Award Amount $ estimated Construction Water Main $ 6,844.20 Streets and Restoration $ 5,164.50 Amount $ 12,008.70 Estimated ExDenses Engineering (Includes Inspection): $ 1,801.31 .. Consulting Costs $ Aerial Mapping (1 % of street) $ 51.65 Drainage Plan (0.3% of streetIstorm) $ 15.49 Administration (3%) $ 360.26 Assessing (1 %) $ 120.09 Bonding (0.5%) $ Recording Fees I Legal & Easement $ Advertising (contractor solicitation for quotes) $ 300.00 Permit and Review Fees $ 250.00 Street Signs (Materials and Labor) $ Material Testing $ Construction Interest $ City Costs $ 665.00 ,_) Total Estimated Expenses $ 3,563.80 Expenses Multiplier 29.67682% estimated Project Cost Amount: $ 15,572.50 Trunk Source and Storaae Water Main: Connection Charge Area Charge' San. Sewer: Connection Charge Area Charge Lateral Charge- Total Trunk Source and Storage 1 EA Paid under C.P. 87-3 Predetermined from C.P. 94-29 LS $2,704.00 $ 2,704.00 $ ~ $372.00 $ ()72.0D:) * $ $7,997.87 C$7.997.~ $ 11,073.87 Paid under C.P. 87-13 1 EA - $5,130.13 (Predetermined from 94-29) + 55.9% (ENR Index 1994-2006) = $7,997.87 Credit for Lateral Water Main Assessment paid by 1529-148th Lane NW under C.P. 95-25 ($2,200.00) ITotal Amount to be Assessed $ 24,446.37 I ,'\ *' O~Il{CfN\",ec.-h1r-\-a So"",:t-o..-'} 5<,.....t..'I'" 0'372.-+-7,~17.!.7) .$B,3b''t.ca7. '-~ () I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I 1 I I I I I I I ------------------------------------------- I, ~ ) ... ~ ~ ~ .< f....:n ' ~ " \" ,--J ... N :!! ",. :~ '-- t. r 14844 14841 II.. 1 il 1484 14834 ' CJ: lMt31 - 14824 ~ 14821 ~ ~ ~ 14814 ~ Ar... \\ \1f - ~-: ''\...c p~ :;::. - - :~~,,! . lj~'''. ~\ ~ IS It~ ~ H~~- 6\ ,1_ ~ 1 "W43';: ~'47S2_1'{ -;. ,~ ~ ... 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'Q""v.. . .~ SECTION: 26 RANGE: 24 Oct 17, 2005 '" - Pa '" .. ::! -w. ....~ <':J"l,~ <~~ ....n"roC!J ~-"". " ...<# "'\. . '~"'.~.'. ~.ttj.;.::.}.: ......;~;p ~ ... - "j ! LEGEND - - ---..... =-= -- <:::) a.'~"", ~-- ~-- 0-- Sent By: 7634136802; Apr-12-06 2:32PM; Page 2/2 05'-~ . '\ " / April 12, 2006 . City of Andover Dave Berkowitz, P,E. City Engineer 1685 Crosstown Blvd NW Andover, MN 55304 RE: Municipal Improvements Dear Mr. Berkowitz: Thank you for bringing the request for improvements of sanitarY Sewer and watermain to our property and completing a feasibility study outlining the cost for each, Since we have a sanitary Sewer stub at Our property and the watermain would have to be run the length of our property, Sleve and I decided to only hook up to sanitary sewer at this time. It is my understanding that it is our responsibility to hire a company to run a line from the .' \ street stub to Our house. Furthennore, it is my understanding that you will place the '-) assessment to our property over a five year period. . If there is any additional infonnation I need, please send it to me.or contact me at (763) 434-3227. Thank you for your help in this matter. Sincerely, 2au.-R-'1' .~ j;Iau ~ Steve and Ry-Cbel Gaustad 1516 1481hLane NW Andover, MN 55304 . " J '\ , / " . , , ) -j , '\ '--' J 9\NDbVE~ @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members "'-W Jim Dickinson, City Administrator)};: David Berkowitz, City Engineer ~ CC: FROM: Todd J. Haas, Asst. City Engineer SUBJECT: Approve Twins Fields for Kids 2006 Grant AgreementJ05-15 - Engineering DATE: May 2, 2006 INTRODUCTION This item is in regard to approving the attached 2006 Twins Fields for Kids Grant Agreement. DISCUSSION Attached is a letter from the Minnesota Twins informing the City of Andover it has been awarded a 2006 Twins Fields for Kids matching grant of $5,000 which was the maximum allowed that the City could apply for. Staff has also notified the Anoka Union about providing an article in the paper announcing the grant approval to the City of Andover. ACTION REOUIRED The City Council is requested to approve the 2006 Twins Fields for Kids Grant Agreement. Respectfully submitted, ~/~ Todd J. Haas Attachments: Letter from Minnesota Twins cc: Joe Deitz, ABA, 1318 - 140th Ave. NW, Andover Dan Masloski, Park & Rec Chair, 15958 Xeon Street NW, Andover ') 1f" COMMUNITY FUND '--' April 20, 2006 -'~IEEfUG)-------'! ,-_.....,-_.. ..' ".-"'1 i . , l APR 2 4 2005 0IT" ~-::.~;-.o_;..~.__._,._. L tJ I " ~ t:_ ft r. I j" r,_. I .~. -- ~ ~.} ~.~~~::~S:i.~ ~_:~ r ~ Todd Haas City of Andover 1685 Crosstown Blvd NW Andover, MN 55304 Dear Todd: On behalf of the Twins Community Fund Board of Directors, and the entire Minnesota Twins Baseball Club, I am pleased to inform you that City of Andover has been awarded a 2006 Twins Fields for Kids matching grant of $5000. These grant funds are to be used specifically for the renovation project you described in your grant application. F " Enclosed is a grant agreement for you to complete and return by Friday, May 5, 2006. Your grant check, paid in full, will be sent once we receive your completed grant agreement. "--"') In order for us to deem your project complete, you must send us a progress report at 6 months (a form will be included with your grant check) and a final report, including how Twins Community Fund grant dollars were used, receipts from your renovation and photos of the completed work. We have announced this grant to statewide media using the enclosed release. We encourage you to announce this grant to your local media. We also ask that you please send us any local media coverage ofthis grant. Congratulations on being selected for a Twins Fields for Kids grant! We appreciate all that you do for youth baseball and softball in your community and look forward to working with you during the duration ofthis project. aiVyNguyen Community Program Manager Minnesota Twins Community Fund " -\ \j) TWINS COMMUNITY FUND A 501 (C)(3) NONPROFIT ORGANIZATION 34 KIRBY PUCKETT PLACE. MINNEAPOLIS, MINNESOTA 55415 . EXECUTIVE OFFICE: 612.375,1366 u.rwwtwlnl;:h~l;1.ph~11 rnm - COMMUNI1YFUND TWINS FIELD FOR KIDS 2006 Grant Aereement Grantee Organization: Address: City of Andover 1685 Crosstown Blvd NW Andover, MN 55304 GrantAJnount:$5.000 Organization Contact: Title: Daytime Phone Number: Todd Haas Assistant City Engineer/Parks Coordinator 763-767-5131 Field Name: Andover Station North Park Brief Project Description: Development and construction of a baseball complex south of the WDE Site. This complex will consist of three new fully furnished baseball fields. Project Commencement Date: June 2006 Estimated Project Completion Date: September 2006 .... jDo you agree to send a 6 month progress report (if your project is not completed) By November 15, 2006? A progress report form will be included with your grant check. Q NO Do you understand that you have 12 months to complete your field renovation and that if your project is not finished by June 1, 2007 the Twins Community Fund may ask you to return your Fields for Kids grant money for disbursement to another Field for Kids applicant? 9 NO Are dedication ceremonies planned for the new/renovated field? eNO If yes, approximate date of ceremony: May 2007 Are you interested in having the Twins represented at your ceremony? (The Twins !:!!f!r be able to send a representative from the front office. alumni association, or current team, depending on the date and driving distance of the ceremony.) eNO The above organization agrees to: o Recognize all financial supporters oflhis program (Twins Community Fund; Northland Foundation, Edina Realty, The Toro Co. and the Pohlad Family Foundation) in any public announcement of the grant o Assist the Twins Community Fund in efforts to publicize the receipt oflhis grant o Display signage provided by the Twins Community Fund in the form of a field plaque o Send a 6 Month Update Report detailing the work on the field if the project is not yet complete at that time o Send a final report describing how the Community Fund grant was used, receipts and :'after" photos following the completion of the field renovation r " \J Signature Date Return to: HaiVyNguyen - Twins Community Fund 34 Kirby Puckett Place -Minneapolis, MN 55415 Fax: 612-375-7480 / "- . , -J (J S4\NDbVE~ @) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: CC: Mayor and Council Members ~ D Jim Dickinson, City Administrator . ~ David Berkowitz, City Engineer ~l) Todd J. Haas, Asst. City Engineer Approve Timber Rivers Park Dock Exchange with Ham Lake - Engineering FROM: SUBJECT: DATE: May 2, 2006 INTRODUCTION The City Council is requested to approve exchanging the Timber Rivers Park floating dock for a roll-in dock that the City of Ham Lake has. DISCUSSION Just a little history about the dock for the City Council members. The dock was installed on the Rum River in the mid 1990's as part of the development of Timber River Estates. During the first few years, the dock became a maintenance issue for the Public Works Department due to the installation in the spring and removal during the fall. In addition, the dock took a lot of abuse during high flow of the river and in a couple cases it came off the pole as the poles were not long enough (the dock was a floating dock). When the river was really low, the dock sat in mud. The dock has been stored behind Public Works for the last few years and they would like to sell or exchange it as it is taking up a lot of space. If you are not familiar with the dock, it is aT-style dock with rails and would not be conducive to have at Crooked Lake Boat Landing access. The City of Ham Lake has shown some interest in the Timber Rivers dock and would be willing to exchange for this dock and in return the City of Andover would get a roll-in dock that could be put in at Crooked Lake Boat Landing access, which is located at the north end of the lake. Note: Both Frank Stone and I have looked at the Ham Lake dock and we feel their dock will work well at Crooked Lake. Having this type of dock will allow users of the lake to land their boats easier on and off their trailers. ACTION REQUIRED The City Council is requested to approve the dock exchange with the City of Ham Lake. Note: The Park & Recreation Commission has reviewed the request of City staff and IS recommending to exchange the dock with the City of Ham Lake. Respectfully submitted, ;) T~~ ~J ~J o Sl\NDbVE~ G) 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Amend Fee Ordinance No. 318 DATE: April 25, 2006 INTRODUCTION 2005 legislation, allows the Minnesota DNR to collect an additional $20.00 per million gallons of water pumped during the summer months (June, July and August) over and above what is pumped in the month of January. In response to that legislation, the DNR invoiced an additional $6,650.60 to the City of Andover. Staff is recommending that this additional cost be collected through the water rate structure to the highest water users by adding $.05 per 1,000 gallons to the last 3 tiers of the rate structure (an additional $9,000 of revenue would be generated to cover the cost of the increased DNR fee). At the April 18, 2006 Council meeting, this topic was directed to the April 25, 2006 Council workshop. The attached ordinance amendment reflects the outcome of the discussion at the April 25, 2006 Council Workshop. The Discussion section of this staff report provides the background and summaries of discussion from the April 25th workshop meeting. DISCUSSION At the workshop there was the question of why are we proposing to collect more revenue than what the expense was in 2005. Estimated revenue from the proposed rate increase would yield $9,000.00 the 2005 expense was $6,650.60 a variance of $2,349.40. The answer was that Staff anticipates pumping more water in 2006 do to the addition of new users to the system. A second question related to a concern that does not necessarily challenge the proposed rate increase, but is the current water rate tier structure equitable for those billed monthly versus users billed quarterly? Looking at the tier structure, that was originally designed a quarterly structure on a per thousand gallon basis, it does not have quarterly tier limits that are easily divisible by three (3) to covert to a monthly system that yields an exact "thousand" tier. Discussion at the April 25th workshop indicated that the Council favored modifYing the gallon split tiers so the quarterly numbers are divisible by three (3) and yield an exact "thousand" tier. Lastly, it was discussed that the monthly base charge could be modified to reflect current costs associated with the monthly billing option. The end result would be a decrease in the monthly base rate but, the base rate for the monthly would still be slightly more than the quarterly base rate to cover the additional billing cost. ~-) BUDGET IMP ACT By adding $.05 per 1,000 gallons to the last 3 tiers of the rate structure, it is estimated that an additional $9,000 of revenue would be generated to cover the cost of the DNR fee. The modifications to the tier limits will likely yield a slight increase in revenue, the monthly base rate reduction will yield a slight decrease in revenue, and together there will be no impact to the overall revenue stream. ACTION REOUESTED 'The City Council is requested to amend the fee ordinance increasing the water rates for the last four rate tiers, modifying the gallon split tiers, and reducing the monthly base rate charge. Attachment , \ \.~ , \ \.~ ,/ \ U CITY OF ANDOVER COUNTYOFANOKA STATE OF MINNESOTA ORD. NO. 318 AN ORDINANCE AMENDING CITY CODE 1-7-3 ESTABLISHING PERMIT FEES, SERVICE CHARGES, AND VARIOUS OTHER FEES TO BE COLLECTED BY THE CITY OF ANDOVER. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: The following penrut fees and service charges are hereby established for the year 2006. Administration: Administrative Fee: (non project related activity) 25% oftotal charges for overhead costs ApprovallRecording of Deeds: Abstract & Torrens Properties $50.00 Includes Anoka County Fee $46.00 + Staff Time . Bad Check Fee: $30.00 Canvasser/Solicitor License: N/C - 30 day license City Publications: Budget $25.00 Financial Statements $25.00 Comp Plan $25.00 Copies: (per sheet) Up to 8 y," x 14" $0.35 Oversize $0.50 .: ) 18"x24" $3.00 ~ 24"x36" $4.00 Larger Sizes $7.00 Surveys $3.00 Surveys Requested by Owner $1.25 Ordinance 8 $25.00 Ordinance 10 $10.00 All other Ordinances $1.00 Dog Licensing: Yearly License $6.00 per year Commercial Kennel (more than 3 dogs) $250.00 Includes mailing labels Commercial Kennel Recording Fees Abstract and Torrens $50.00 Includes Anoka County Fee $46.00 + Staff Time Private Kennel (more than 3 dogs) $200.00 Includes mailing labels Annual Kennel Renewals $25.00 Facility Use Fees: . Sunshine Park Gazebo Rental $30.00 per 4 hour period Non-Profit/Service Organizations N/C weeknights after 4:30 p.m. Monday - Friday Sunshine Park Conference Room Non-Profit/Service Organizations $50.00 refundable key/damage/maintenance deposit For-Profit Organizations./Businesses $25.00 + $50.00 refundable key/damage/maintenance deposit Sunshine Park Building - Athletic Assns $50.00 refundable key/damage/maintenance deposit . City Hall Conference Room A ',,- Non-Profit/Service Organizations $50.00 refundable key/damage/maintenance deposit for mtgs after 4:30 p.m. For-Profit Organizations/Businesses $25.00 + $50.00 refundable key/damage/maintenance deposit G:\FINANCE\PROJECTS\Budget\Budget 2000\Fee Schedule 2006 - Final Clerk.DOC Page 1 Water '- I, Hydrant Meter Deposit & Rental Rates: Deposit Rental Rate ) 5/8" hydrant meter setup $250.00 $4.00 per day for the flTst 7 days $2,00 per day thereafter for full rental period 3" hydrant meter setup $600.00 $5.00 per day for the fIrst 30 days $3.00 per day thereafter for full rental period 3" hydrant meter w/backflow preventer $1,000.00 $6.00 per day for the flTst 30 days $4.00 per day thereafter for full rental period Hydrant Use: Deposit (as stated above) plus standard water rates Laterals: $34.50 per front foot Service Charges: Labor Billable hourly rate times project recovery rate factor Testing 0 to 6" Meters Cost plus 25% Administrative Fee Violation Penalties: Penalties for the month of Mav 1st Penalty Warning 2nd Penalty $50.00 3 rd Penalty $100.00 4th Penalty Turned over to the City Attorney for criminal prosecution. Penalties for June 1'1 throul!h AUl!ust 31'1 1st Penalty Warning 2nd Penalty $100.00 ) 3 rd Penalty $200.00 4th Penalty Turned over to the City Attorney for criminal prosecution. Unit Connection Charges: Residential $2,704.00 per unit Non-residential, per REC $1,704.00 per unit or $17,040.00 per acre whichever is higher Institutional (Land owned or operated by $1,704.00 per unit or $8,520.00 per acre whichever is higher municipal, school district, county, state or other governmental agencies) Water Area Charges: Residential and Commercial $2,477.00 per acre Water Meter Charges: 5/8" Meter $125.00 ';." Meter (short lay length) $150.00 Special Sizes Cost plus 25% Administrative Fee Laterals $33.00 per front foot (estimate) Water Permit Fees: Service/Connection $50.00 (State Surcharge Add 50~) Tapping Main $30.00 Disconnection/Reconnection Requests $20.00 HVAC $15.00 Re-Inspection (all) $30.00~er hour Water Usage Rates: Monthlv Rate Structure ~ $3.35 Base Rate $1.29 per 1,000 for 1st 3,000 Gallons $1.34 per 1,000 for 3,001 - 7,000 ) $1.38 per 1,000 for 7,001 - 12,000 $1.46 per 1,000 for 12,001-20,000 ~ $1.62 per 1,000 for 20,001 - 33,000 ~ $1.80 per 1,000 for 33,001 - 67,000 ~ $2.13 per 1,000 for 67,001 and above .' "-- '-- G:\FINANCE\PROJECTS\8udget\Budget 2006\Fee Sdledule 2006 - Final Clerk.DOC Page 14 Monthly Minimum PenaltylLate Payment ~ $4.32 10% Water Usage Rates (Cont): \_ I Ouarterlv Rate Structure $9.14 Base Rate $1.29 per 1,000 for 1 st.w,goo 9,000 Gallons $1.34 per 1,000 for lll,lllll 2ll,llOO 9,001-21,000 $1.38 per 1,000 for 2(l,lllll 35,llllll 21,001-36,000 $1.46 per 1,000 for 35,lllll (Jll,llOO 36,001-60,000 ~ $1.62 per 1,000 for (Jll,ll(ll )()ll,llll(l60,001-99,000 ~ $1.80 per 1,000 for )()ll,(l(l1 2ll(l,llOQ 99,001-201,000 ~ $2.13 per 1,000 for 2llll,QOl 201,001 and above Minimum per quarter PenaltylLate Payment $10.42 10% Street Li htin Quarterly Charges: Urban Residential Areas Rural Residential Areas Commercial Pro e $6.50 per quarter $11.05 per quarter $6.50 er uarter Adopted by the City Council of the City of Andover this 2nd day of May 2006. CITY OF ANDOVER .: _J Attest: Michael R. Gamache - Mayor Victoria V olk - City Clerk . " , '-J G:\FINANCE\PROJECTS\Budget\Budget 2006\Fee Schedule 2000 - Final Cler1<..DOC Page 15 , ' \ \~/ / '\ '-) f " , '--..1 ~ CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN.US TO: Mayor and Councilmembers ~ James Dickinson, City Administrator ~ Dana Peitso, Human Resources Manager CC: FROM: SUBJECT: Approve Updating Employee Personnel Policies DATE: May 2, 2006 INTRODUCTION As discussed in the workshop on April 25, 2006, due to some changes the Department of Labor (DOL) made in April 2004 to the Fair Labor Standards Act (FLSA), Human Resources would like to make some minor changes and/or clarifications to the current City of Andover Personnel Policy. DISCUSSION After reviewing these items with the City Council at the workshop on April 25, 2006, the definition of employee did not change and therefore is no longer on the list. Other changes suggested by the Council have been included. Sec. 12. Regular Hours orWork. (b) City emplovees are permitted a paid 15 minute break during a 4 hour shift Anvone working in excess of 6 hours is allowed to take an unpaid 30-minute lunch. Emplovees are permitted to combine the paid 15-minute breaks and the unpaid 30-minute lunch. so that they may take I hour ofT during the dav (] hour lunch period), If an employee works through lunch. or chooses not to take a lunch. thev may leave 30 minutes earlv (with supervisor permission) at the end of the day or thev can submit their time as actuallv worked: (This is to comply with the FLSA Definition of Hours Worked in the attached sheet from the Legue of Minnesota Cities (LMC) and DOL Fact Sheet #22) Sec. 13. Overtime. (c) In order to earn overtime. emplovees must work at least 40 hours during the workweek. Emplovees cannot use vacation. annual leave. sick leave or compensatorv time to earn more compensatory time, (This is also a clarification ofFLSA, please see attached information from the LMC and DOL Fact Sheet #23) See. 15. Employee Benefits. (a) Only full-time employees shall be eligible to receive sick leave, vacation, annual leave, insurance benefits, paid holidays and other benefits as defined under the appropriate provisions of this ordinanee policv. (Clarification only, this is not an ordinance) Sec. 22. Funeral Leave. (a) All full-time employees are allowed 3 days paid funeral leave up to 24 hours total for immediate family. (Clarification only since some employees work 4-10 hour days and others work 5-8 hour days) -', Sec. 33.2 Travel Reimbursement ,~) a) Mileage and meal allowance aavalleements llF-reimbursements will be established at the current IRS rates. (Clarification only since we do not provide advancements for employee mileage or meals) b) Receipts for miscellaneous travel expenses (i.e. parking fees, cab fares) are necessary for the employee to be reimbursed. (No change) c) At the request of the Department Head, a report outlining the content ofthe seminar must be filed with the department heaa or City }\.dmiRistrator within two weeks after returning from an out of the Metropolitan area conference. (Clarification only since this has not been enforced, but could be at the request of the Department Head). Sec.38. "Out of the City" Use of Vehicles Pulllie 'Works Department and Fire Department Duty Yse. (c) Other City Vehicle Use. The City Administratormav approve use ofa vehicle ifit is in the best interest of the City that emplovees holding certain positions within the City are provided with a vehicle. Those City Departments where this vehicle use is allowed are Building, Fire and Public Works. due to the nature of the work thev perform. Such use ofa City-owned vehicle is subiect to all Federal and State income tax regulations. When such vehicle is provided. it shall be used for City business onlv. No vehicles shall be used for personal use. City vehicles can also be used out of the seven-county metro area for work-related issues. such as training. seminars. etc. j (This is in response to the September 21,2005, storm where specific employees were required to take vehicles home in order to efficiently perform their positions. This clarification is needed to ensure that no one is violating City policy in an emergency situation). RECOMMENDATION Please consider approving the updates to the Employee Personnel Policy. Respectfully submitted, , /) /O-----J.. _/d:::/nb- /C-/ ~ Dana Peitso ,- , "--/ Page 1 on , / u.s. Department of Labor . Employment Standards Administration Wage and Hour Division Fact Sheet #22: Hours Worked Under the Fair Labor Standards Act (FLSA) This fact sheet provides general information concerning what constitutes compensable time under the FLSA. The Act requires that employees must receive at least the minimum wage and may not be employed for more than 40 hours in a week without receiving at least one and one-half times their regular rates of pay for the overtime hours. The amount employees should receive cannot be determined without knowing the number of hours worked. Definition of "Employ" By statutory definition the term "employ" includes "to suffer or permit to work." The workweek ordinarily includes all time during which an employee is necessarily required to be on the employer's premises, on duty or at a prescribed work place. "Workday", in general, means the period between the time on any particular day when such employee commences his/her "principal activity" and the time on that day at which he/she ceases such principal activity or activities. The workday may therefore be longer than the employee's scheduled shift, hours, tour of duty, or production line time. . Application of Principles '- - Employees "Suffered or Permitted" to work: Work not requested but suffered or permitted to be performed is work time that must be paid for by the employer. For example, an employee may voluntarily continue to work at the end of the shift to finish an assigned task 6rto correct errors. The reason is immaterial. The hours are work time and are compensable. Waiting Time: Whether waiting time is time worked under the Act depends upon the particular circumstances. Generally, the facts may show that the employee was engaged to wait (which is work time) or the facts may show that the employee was waiting to be engaged (which is not work time). For example, a secretary who reads a book while waiting for dictation or a fireman who plays checkers while waiting for an alarm is working during such periods of inactivity. These employee have been "engaged to wait." On-Call Time: An employee who is required to remain on call on the employer's premises is working while "on call." An employee who is required to remain on call at home, or who is allowed to leave a message where he/she can be reached, is not working (in most cases) while on call. Additional constraints on the employee's freedom could require this time to be compensated. Rest and Meal periods: Rest periods of short duration, usually 20 minutes or less, are common in industry (and promote the efficiency of the employee) and are customarily paid for as working time. These short periods must be counted as hours worked. Unauthorized extensions of authorized work breaks need not be counted as hours worked when the employer has expressly and unambiguously communicated to the employee that the authorized break may only last for a specific length of time, . that any extension of the break is contrary to the employer's rules, and any extension of the break ~ ~ will be punished. Bona fide meal periods (typically 30 minutes or more) generally need not be --~ompensated as work time. The employee must be completely relieved from duty for the purpose of eating regular meals. The employee is not relieved if he/she is required to perform any duties, whether active or inactive, while eating. Sleeping Time and Certain Other Activities: An employee who is required to be on duty for less http://www.dol.gov/esa/regs/compliance/whd/printpage.asp?REF=whdfs22.htm 4/19/2006 Page 2 on than 24 hours is working even though he/she is permitted to sleep or engage in other personal , j activities when not busy. An employee required to be on duty for 24 hours or more may agree with >0 '-- the employer to exclude from hours worked bona fide regularly scheduled sleeping periods of not more than 8 hours, provided adequate sleeping facilities are furnished by the employer and the employee can usually enjoy an uninterrupted night's sleep. No reduction is permitted unless at least 5 hours of sleep is taken. Lectures, Meetings and Training Programs: Attendance at lectures, meetings, training programs and similar activities need not be counted as working time only if four criteria are met, namely: it is outside normal hours, it is voluntary, not job related, and no other work is concurrently performed. Travel Time: The principles which apply in determining whether time spent in travel is compensable time depends upon the kind of travel involved. Home To Work Travel: An employee who travels from home before the regular workday and returns to his/her home at the end of the workday is engaged in ordinary home to work travel, which is not work time. Home to Work on a Special One Day Assignment in Another City: An employee who regularly works at a fixed location in one city is given a special one day assignment in another city and returns home the same day. The time spent in traveling to and returning from the other city is work time, except that the employer may deduct/not count that time the employee would normally spend commuting to the regular work site. (j Travel That is All in the Day's Work: Time spent by an employee in travel as part of his/her principal activity, such as travel from job site to job site during the workday, is work time and must be counted as hours worked. Travel Away from Home Community: Travel that keeps an employee away from home overnight is travel away from home. Travel away from home is clearly work time when it cuts across the employee's workday. The time is not only hours worked on regular working days during normal working hours but also during corresponding hours on nonworking days. As an enforcement policy the Division will not consider as work time that time spent in travel away from home outside of regular working hours as a passenger on an airplane, train, boat, bus, or automobile. Typical Problems Problems arise when employers fail to recognize and count certain hours worked as compensable hours. For example, an employee who remains at his/her desk while eating lunch and regularly answers the telephone and refers callers is working. This time must be counted and paid as compensable hours worked because the employee has not been completely relieved from duty. Where To Obtain Additional Information This publication is for general information and is not to be considered in the same light as official statements of position contained in the regulations. .~ For additional information, visit our Wage-Hour website: httD://www.waQehour.dol.Qov and/or call our Wage-Hour toll-free information and helpline, available 8am to Spm in your time zone, 1-866-4USWAGE (1-866-487-9243). This is one of a series of fact sheets highlighting U.S. Department of Labor programs. It is intended as a general description only and does not carry the force of legal opinion. httn://www.dol.gov/esaJregslcompliance/whdlprintpage.asp?REF=whdfs22.htm 4/19/2006 Page 3 of3 u.s. Department of Labor !' -\ Frances P::!rkins Building ''-..J 200 Constitution Avenue, NW Washington, DC 20210 1-866-4-USWAGE, TTY: 1-877-889-5627 Contact Us .:J ~J http://www.dol.gov/esa/regs/compliance/whd/printpage.asp?REF=whdfs22.htm 4/19/200ii Page 1 of2 () ~.'I U.S. Department of Labor .\..,......'.). Employment Stan~~r~s Administration .~:.." .... Wage and Hour DIvIsion Fact Sheet #23: Overtime Pay Requirements of the FLSA This fact sheet provides general information concerning the application of the overtime pay provisions of the FLSA. Characteristics An employer who requires or permits an employee to work overtime is generally required to pay the employee premium pay for such overtime work. Requirements Unless specifically exempted, employees covered by the Act must receive overtime pay for hours worked in excess of 40 in a workweek at a rate not less than time and one-half their regular rates of pay. There is no limit in the Act on the number of hours employees aged 16 and older may work in any workweek. The Act does not require overtime pay for work on Saturdays, Sundays, holidays, or regular days of rest, as such. /. The Act applies on a workweek basis. An employee's workweek is a fixed and regularly recurring U period of 168 hours -- seven consecutive 24-hour periods. It need not coincide with the calendar week, but may begin on any day and at any hour of the day. Different workweeks may be established for different employees or groups of employees. Averaging of hours over two or more weeks is not permitted. Normally, overtime pay earned in a particular workweek must be paid on the regular pay day for the pay period in which the wages were earned. The regular rate of pay cannot be less than the minimum wage. The regular rate includes all remuneration for employment except certain payments excluded by the Act itself. Payments which are not part of the regular rate include pay for expenses incurred on the employer's behalf, premium payments for overtime work or the true premiums paid for work on Saturdays, Sundays, and holidays, discretionary bonuses, gifts and payments in the nature of gifts on special occasions, and payments for occasional periods when no work is performed due to vacation, holidays, or illness. -- * Earnings may be determined on a piece-rate, salary, commission, or some other basis, but in all such cases the overtime pay due must be computed on the basis of the average hourly rate derived from such earnings. This is calculated by dividing the total pay for employment (except for the noted statutory exclusions) in any workweek by the total number of hours actually worked. Where an employee in a single workweek works at two or more different types of work for which different straight-time rates have been established, the regular rate for that week is the weighted average of such rates. That is, the earnings from all such rates are added together and this total is then .divided by the total number of hours worked at all jobs. Q Where non-cash payments are made to employees in the form of goods or facilities, the reasonable cost to the employer or fair value of such goods or facilities must be included in the regular rate. Typical Problems Fixed Sum for Varying Amounts of Overtime: A lump sum paid for work performed during overtime http://www.dol.gov/esalregslcompliance/whdlprintpage.asp?REF=whdfs23.h1m 4/19/2006 Page 2 of2 hours without regard to the number of overtime hours worked does not qualify as an overtime r '\ premium even though the amount of money paid is equal to or greater than the sum owed on a per- ''---./ hour basis. For example, no part of a flat sum of $90 to employees who work overtime on Sunday will qualify as an overtime premium, even though the employees' straight-time rate is $6.00 an hour and the employees always work less than 10 hours on Sunday. Similarly, where an agreement provides for 6 hours pay at $9.00 an hour regardless of the time actually spent for work on a job performed during overtime hours, the entire $54.00 must be included in determining the employees' regular rate. Salary for Workweek Exceeding 40 Hours: A fixed salary for a regular workweek longer than 40 hours does not discharge FLSA statutory obligations. For example, an employee may be hired to work a 45 hour workweek for a weekly salary of $300. In this instance the regular rate is obtained by dividing the $300 straight-time salary by 45 hours, resulting in a regular rate of $6.67. The employee is then due additional overtime computed by multiplying the 5 overtime hours by one-half the regular rate of pay ($3.335 x 5 = $16.68). Overtime Pay May Not Be Waived: The overtime requirement may not be waived by agreement between the employer and employees. An agreement that only 8 hours a day or only 40 hours a week will be counted as working time also fails the test of FLSA compliance. An announcement by the employer that no overtime work will be permitted, or that overtime work will not be paid for unless authorized in advance, also will not impair the employee's right to compensation for compensable overtime hours that are worked. Where to Obtain Additional Information This publication is for general information and is not to be considered in the same light as official .()/ statements of position contained in the regulations. Copies of Wage and Hour publications may be . obtained by contacting the nearest office of the Wage and Hour Division listed in most telephone directories under U. S. Government, Department of Labor or by calling our toll free number 1-866- 4USWAGE. U.S. Department of Labor Frances Perkins Building 200 Constitution Avenue, NW Washington, DC 20210 1-866-4-USWAGE, TTY: 1-877-889-5627 Contact Us ~) http://www.dol.gov/esa/regs/compliance/whd/printpage.asp?REF=whdfs23.hOO 4/19/2006 <J r-,,- o/~ a&.. en;.. ,...,-tmg .......... League of Minnesota Cities 145 Unlverslt)' Avenue West. Sl Paul, MN 55103-2044 (651) 281-1200 . (800) 925-11.22 Fax: (651) 281-1299 . TOO: (651) 281.1290 www.lmnc.org HUMAN RESOURCES AND BENEFITS INFORMATION Fair Labor Standards Act (FLSA): An Overview Coverage. All cities are covered by the Fair Labor Standards Act (29 D.S.CA. ~201-219). However, some employees are "exempt" from the overtime provisions of the Act. For more information determining "exempt" vs. "non-exempt" status under the FLSA. see Fair Labor Standards Act: Determining Exempt vs. Non-Exempt Status. Requirements. The FLSA requires cities to: · Pay at least the federal minimum wage (currently $5.l5/hour) to all non-exempt employees for all hours worked. · Pay at least one and one-halftimes the employee's regular rate of pay for all hours worked over 40 in the workweek OR grant compensatory time off at the rate of one and one-half hours off for each hour worked over 40 in the workweek (words in italics are defined below). " · Pay overtime wages on the regular payday for the pay period in which the wages were ,_) earned. · Comply with the child labor standards. . Comply with the record-keeping requirements. Note: Many cities pay overtime for hours worked over eight in one day; however this is not a requirement of the FLSA (except for certain municipal hospitals and nursing homes; see Fact Sheet #2). Some cities have this requirement in their personnel policies or union agreements. These should be honored unless and until they are changed. Definition of "Hours Worked." Includes all hours that the employee actually performs duties that are for the benefit of the city, including: · Rest periods or "breaks" of 20 minutes or less. · Meetings and training programs. · Travel between work sites during the work day. · Time spent performing duties after hours or on weekends due to emergencies (call backs). · Any time performing duties outside of the normal shift, even if it is not "authorized" (although unauthorized hours must be compensated, nothing precludes an employer from taking disciplinary action for failure to follow work schedule and work expectations). ~ d_NS{t ~~ , '\ '-~ C) .:_) , \ '-/ All of the "hours worked" must be added together to determine if the employee exceeded 40 hours in one workweek. When computing "hours worked," you do not need to include time that . lA _ the employee was gone for vacation, sick leave or holidays, even if the time off is paid time off. T Although some cities have policies or union contracts that require such hours to be included, it i not required under the FLSA. There are also several examples of time that does not have to be included as ''hours worked:" · On-call hours where the employee wears a beeper and is free to come and go as he/she chooses or merely leaves a telephone number where he/she can be reached but is not required to wait by the phone. · Meal periods of at least one-half hour where the employee is not performing any work. · Ordinary home to work travel; Regular rate of pay: The regular rate of pay includes all compensation for employment, including base wages, longevity pay, on-call or standby pay, educational incentive pay, and most other forms of pay. It does not, however, include tuition or expense reimbursement. Work week. The workweek can be any period of time that the city chooses consisting of seven days in a row. It can begin at any time of day. However, the city must consistently use the same seven-day period (for example, Sunday at 12:00 a.m. through Saturday at 11 :59 p.m. of every week). The city can also have different workweeks for different groups of employees as long as each employee group is told what their workweek is and it is documented in writing. Compensatory time off. Cities are not required to provide the option of compensatory time off in lieu of paid overtime. (Be aware that a city policy or union contract may require the city to provide this option.) As noted above, under certain circumstances, a city may give compensatory time offin lieu of paid overtime. Cities may do this when it is: · Established as a term or condition of employment (at time of hire). · Negotiated under a collective bargaining agreement; or · Mutually agreed upon with individual employees, before the overtime hours are worked. The employee must be allowed to take compensatory time off at his/her convenience. A compensatory time-off request cannot be denied unless it is an "undue hardship" for the city. (Courts have ruled that having to call in another employee at an overtime rate of pay does not constitute an undue hardship.) Cities cannot establish "use it or lose it" policies for compensatory time earned in lieu of overtime. The FLSA sets a limit of 240 hours of compensatory time for most employees (160 hours at time and one-halt). Police and fire employees have a higher limit (see Fact Sheet #3). Most cities set a lower limit (e.g., 40 hours) because of the difficulty of granting employees so much time off. Remaining compensatory time must be paid at the time the employee terminates employment at what may be a higher rate of pay, so the cost of payout increases over time. To avoid this, some cities periodically "payoff" compensatory time (for example, paying off all compensatory time ( ) '---' " , ) " .\ . ) '----" balances each December before starting the new year). This should be established in writing as a city policy and/or in a union agreement Child labor standards. The FLSA has certain restrictions on the type of work and the hours of work that may be performed by minors. The requirements of the FLSA must be coordinated with state laws on child labor. For more detailed information. see the HR Reference Manual on the LMC web site at: www.lmnc.org. Youth minimum wage. Cities may pay a ''youth minimum wage" of not less than $4.25 an hour to employees who are under 20 years of age during the fIrst 90 consecutive calendar days after initial employment The city cannot displace an employee to hire someone at the youth minimum wage. Record-keeping requirements. The FLSA requires employers to: · Display their minimum wage poster (go to www.dol.gov to download a copy). . Maintain detailed records of hours worked and wages paid to non-exempt employees and similar records on exempt employees, including: name, employee number, home address, birth date ifunder 19, sex, occupation. workweek, regular rate of pay, hours worked each day and total for week, total daily or weekly straight time earnings, total premium pay for overtime, total additions to or deductions from wages each pay period, total wages paid each pay period, and date of payment and the pay period covered. . Maintain records on compensatory time earned, used and paid in cash as well as union agreements regarding compensatory time, even if they are verbal agreements. · Preserve payroll records and union agreements for at least three years. HR & Benefits 812004 , ,--/ ~NDbVE~ @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Approve 2007 City of Andover Budget Guidelines DATE: May 2, 2006 INTRODUCTION The Council discussed proposed guidelines for the 2007 Budget at the April 25, 2006 Workshop meeting, the guidelines listed below are the outcome of that discussion. DISCUSSION The following are suggested 2007 Budget Development guidelines for your consideration: , <) 1) A commitment to maintain or reduce the City Tax Capacity Rate, utilizing recent market value growth to meet the needs of the organization and positioning the City for long-term competitiveness, staffing and capital requirements through sustainable revenue sources and operational efficiencies. 2) A commitment to review various revenue streams, including but not limited to tax levy, state aid, grants and special assessments, to adequately fund necessary City roadway improvements. 3) A fiscal goal that works toward establishing the General Fund balance for working capital at no less than 35% of planned 2007 General Fund expenditures. 4) A commitment to limit the 2007 debt levy to no more than 25% of the gross tax levy and a commitment to a detailed city debt analysis to take advantage of alternative financing consistent with the City's adopted Debt Policy. 5) A comprehensive review of the condition of capital equipment to ensure that the most cost- effective replacement schedule is followed. Equipment will be replaced on the basis of a cost benefit analysis rather than a year based replacement schedule. 6) A team approach that encourages strategic planning to meet immediate and long-term operational, staffing, infrastructure and facility needs. ." '\ o 7) A management philosophy that actively supports the implementation of Council policies and goals, and recognizes the need to be responsive to changing community conditions, concerns and demands in a cost effective manner. BUDGET IMP ACT j City Departments will soon start preparing for the 2007 Annual Operating Budget Development process and in response to the aforementioned guidelines prepare a Proposed 2007 Budget for the Council's review. ACTION REOUIRED The Council is requested to approve the aforementioned Budget Development guidelines. ., '- ,; .' , ~) @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: CC: Mayor and Councilmembers ~ Jim Dickinson, City Administrator ~ Will Neumeister, Community Development Director FROM: Andy Cross, Associate Planner AT/v SUBJECT: Approve Code Amendment/City Code 6-4 Snowmobiles and All-TerrainVehicJes - Planning DATE: May 2, 2006 INTRODUCTION The City Council is asked to review the proposed City Code changes for snowmobiles, A TV's, and OHM's. , " : ) '- .' DISCUSSION The proposed changes to Chapter 6-4 limit the use of All-Terrain Vehicles (ATV's) and Off- Highway Motorcycles (OHM's) on private property in R-2, R-3, and R-4 zoning districts and on properties less than 2.5 acres in size. An additional requirement limits the time that A TV's and OHM's may be used on private property from 8:00 AM to 8:00 PM. The Council asked that language be added to Chapter 6-4 that would allow the use of A TV's on R-2, R-3, and R-410ts and on properties less than 2.5 acres in size ifused in the capacity of property maintenance. This includes snowplowing, hauling materials, or yard maintenance. This new language appears as bullet point "D" under 6-4-5 in the attached Chapter 6-4. ACTION REOUlRED The City Council is asked to discuss the proposed code revision and approve the summary ordinance if they feel no more changes are necessary. Respectfully submitted, ~~ Andy Cross .\ \. J Attachments Summary Ordinance Proposed City Code 6-4 Snowmobiles, ATV's, and Off-Highwav Motorcvcles City Council Minutes (April 18, 2006) o CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. SUMMARY AN ORDINANCE MODIFYING AND UPDATING VARIOUS SECTIONS OF THE CITY CODE AFFECTING RESIDENTIAL, COMMERCIAL AND INDUSTRIAL PROPERTIES IN THE CITY OF ANDOVER STATUTORY AUTHORIZATION AND POLICY Statutory Authorization This Ordinance is adopted pursuant to the authorization and policies contained in Minnesota Statute 462. Policy /~ V The purpose of this Ordinance is to restrict the public nuisance created by the use of all- terrain vehicles, snowmobiles, and off-highway motorcycles. By limiting where and when they can be used, nuisance created by noise, dust, and trespass can be reduced. Th~ amendments affect regulations in Titles 6 of the City Code. GENERAL PROVISIONS AND DEFINITIONS Jurisdiction The provisions ofthis Ordinance shall apply to the City of Andover Enforcement The City Administrator or his/her designee shall have the authority to enforce the provisions of this Ordinance. Interpretation Interpretation of the provisions ofthis Ordinance shall be held to be the minimum requirements and shall be liberally construed in the favor of the governing body. A printed copy of this Ordinance is available for inspection by any person during regular hours of the City Clerk. Adopted by the City Council of the City of Andover on this _ day of _ 2006. CJ ATTEST: CITY OF ANDOVER Victoria V olk, City Clerk Michael R. Gamache, Mayor u CITY OF ANDOVER COUNTYOFANOKA STATE OF MINNESOTA ORDINANCE NO. AN ORDINANCE AMENDING CITY CODE SECTION 12-6: SNOWMOBILES AND ALL-TERRAIN VEHICLES. THE CITY COUNCIL OF THE CITY OF ANDOVER DOES HEREBY ORDAIN AS FOLLOWS: (J SECTION: 6-4-1 : 6-4-2: 6-4-3: 6-4-4: 6-4-5: 6-4-3 ~: 6-4-0 Z: 6-4-+ !!: 6-4-S ~: 6-4-910: CITY CODE TITLE 6 MOTOR VEHICLES AND TRAFFIC CHAPTER 4 SNOWMOBILES, ALL-TERRAIN VEHICLES, AND OFF-HIGHWAY MOTORCYCLES Definitions Age Restrictions For Snowmobile Operation Prohibited And Permitted Areas Operation On Public Property Operation on Private Property Equipment Requirements Unattended Snowmobiles Chasing Animals Prohibited Exemptions From Provisions Violation; Penalty 6-4-1: DEFINITIONS: Unless the context clearly indicates otherwise, the words, combinations of words, terms, and phrases as used in this chapter shall have the meanings set forth in this section: ALL-TERRAIN VEHICLE: u A motorized flotation-tired vehicle of not less than three (3) low pressure tires, but not more than six (6) low pressure tires, that is limited in engine displacement of less than eight hundred (800) cubic centimeters and total dry weight 0 less than six hundred (600) pounds. BOULEVARD: That portion of the street right-of-way between the curb line and the property line. OFF-HIGHWAY MOTORCYCLE (OHM): A motorized. off-hiQhway vehicle travelinQ on two wheels and havinQ a seat or saddle desiQned to be straddled by the operator and handlebars for steerinQ control. includinQ a vehicle that is reQistered under chapter 168 for hiQhway use when it is used for off- hiQhway operation on trails or unimproved terrain. (M.S. 84.787 subd. 7) OPERATE: To ride in or on, and control the operation of, a snowmobile or all-terrain vehicle. OPERATOR: Every person who operates, or is in actual physical control of a snowmobile or all-terrain vehicle. U OWNER: A person, other than a lien holder, having the property in or title to snowmobiles or all-terrain vehicles, and entitled to the use or possession thereof. PUBLIC LANDS: Public parks, playgrounds, trails, paths, and other public open spaces; scenic and historic sites; schools, and other public buildings and structures. RIGHT-OF-WAY: The entire strip of land traversed by a highway or street in which the public owns the fee or an easement for roadway purposes. ROADWAY: That portion of a highway improved, designed, or ordinarily used for vehicular travel, including the shoulder, but not including the boulevard. SAFETY OR A device which, when pressure is removed from the DEADMAN engine accelerator or throttle, causes the motor to be THROTTLE: disengaged from the driving track. SNOWMOBILE: A self-propelled vehicle designed for travel on snow or ice /--, and steered by skis or runners. U -" lJ URBAN DISTRICT: The territory contiguous to and including any street which is built up with structures devoted to business, industry, or dwelling houses situated at intervals of less than one hundred feet (100'), for a distance of a quarter mile or more. (Amended Ord, 109,6-6-1995) 6-4-2: AGE RESTRICTIONS FOR SNOWMOBILE OPERATION: A. Age Restrictions: No person under fourteen (14) years of age shall operate on streets or highways, or make a direct crossing of a street or highway, as the operator of a snowmobile. A person fourteen (14) years of age or older, but less than eighteen (18) years of age, may operate a snowmobile on streets or highways as permitted under this chapter, and make a direct crossing thereof, only if he/she has in his immediate possession a valid snowmobile safety certificate issued by the Commissioner of Natural Resources, as provided by Minnesota Statutes Section 84,86, as amended, B. Responsibility Of Snowmobile Owner: It is unlawful for the owner of a snowmobile to permit the snowmobile to be operated contrary to the provisions of this section. (Amended Ord. 109, 6-6-1995) (j 6-4-3: PROHIBITED AND PERMITTED AREAS: A. Prohibited Areas: No person shall operate an all-terrain vehicle or snowmobile south of the line legally described in Exhibit A attached to Ordinance 109 and on file in the office of the City Clerk for public use and inspection, with the exception of designated snowmobile trails or areas that have been approved by the City Council and private property as reQulated in 6-4-5, provided permission is granted by the owner, occupant, or lessee of such land. B. Permitted Areas: The operation of all-terrain vehicles or snowmobiles is permitted north of the described line as shown in Exhibit A attached to ordinance 109 on file in the office of the City Clerk for public use and inspection, The following designated trails or areas south of this line are permitted: 1, On Round Lake (when frozen) when access can be legally obtained. 2. On Crooked Lake (when frozen) when access can be legally obtained, (Amended Ord. 109,6-6-1995; amd. 2003 Code) '~.J /- "'\ '0 6-4-4: OPERATION ON PUBLIC PROPERTY: No snowmobile or all- terrain vehicle shall be operated on public property within the city in violation of the following provisions: A. Within the city including, but not limited to: school grounds, park property, playgrounds, recreation areas and golf courses, except, snowmobiles may be operated on designated snowmobile trails or designated access thereto. B. Upon the roadway, shoulder, inside bank or slope of any trunk, county state aid, or county highway within the city and, in the case of a divided trunk or county highway, on the right-of-way between the opposing lanes of traffic. C. On city streets, except on the shoulder of the roadway or, in the absence of an improved shoulder, on the right hand most portion of the roadway (not on boulevard areas), and in the same direction as the street traffic on the nearest lane of the roadway adjacent thereto. In addition, snowmobiles or all-terrain vehicles shall take the shortest route on any city street to access any county road, county state aid highway, or any designated snowmobile trails. u D. On a public sidewalk or walkway provided or used for pedestrian travel. E. At any place while under the influence of an alcoholic beverage or controlled substance. F. At any speed in excess of fifteen (15) miles per hour on any public city street, or elsewhere at a rate of speed greater than reasonable or proper under all the surrounding circumstances. G. At any speed in excess of fifteen (15) miles per hour on any county road or county state aid highway in an urban district. All other county roads and county state aid highways not in an urban district must comply with Minnesota Statutes, or elsewhere at a rate of speed greater than reasonable or proper under all the surrounding circumstances. H. At a speed greater than fifteen (15) miles per hour when within one hundred feet (100') of any riverbank or lakeshore; or within one hundred feet (100') of fishermen, icehouses, or skating rinks; nor shall operation be permitted within one hundred feet (100') of any sliding area; nor where the operation would conflict with the lawful use of property, or would endanger other persons or property. :' '\ '----/ I. At any place in a careless, reckless, or negligent manner, so as to endanger the person or property of another, or to cause injury or damage thereto. /-, \.J () o J. In a manner so as to create loud, unnecessary, or unusual noise, which disturbs, annoys, or interferes with the peace and quiet of another. K. On any days between the hours of eleven o'clock (11 :00) P.M, and eight o'clock (8:00) A.M,; except, on Saturday and Sunday, the restriction shall be between one o'clock (1 :00) A.M. and eight o'clock (8:00) A.M. L. So as to tow any person or thing on a public street or highway, except through use of a rigid tow bar attached to the rear of the snowmobile or all-terrain vehicle, M. Within fifteen feet (15') of any public sidewalk, walkway, or trail. N. In a tree nursery or planting in a manner that damages or destroys growing stock. O. Authorized snowmobiles and all-terrain vehicles may be used on any public property within the city for rescue, emergency, or law enforcement purposes. P. A snowmobile or all-terrain vehicle may make a direct crossing of a street or highway, provided: 1. The crossing is made at an angle of approximately ninety degrees (900) to the direction of the street or highway, and at a place where no construction prevents a quick and safe crossing. 2. The snowmobile or all-terrain vehicle is brought to a complete stop before crossing the shoulder or main traveled way of the highway. 3. The driver yields the right of way to all oncoming traffic, which constitutes an immediate hazard. 4, In crossing a divided street or highway, the crossing is made only at an intersection of such street or highway with another public street or highway, 5, If the crossing is made between the hours of one-half (1/2) hour after sunset to one-half (1/2) hour before sunrise or, in conditions of reduced visibility, only if both front and rear lights are on. 6. A snowmobile or all-terrain vehicle may be operated upon a bridge other than a bridge that is the main traveled lanes of an interstate highway, when required for the purpose of avoiding obstructions to travel when no other method of avoidance is possible, provided the snowmobile or all-terrain vehicle is operated in the extreme right hand lane, the entrance to the roadway is made within one hundred feet (100') of the bridge, and the crossin~ is made without undue delav. / '\ '---./ Q. No snowmobile or all-terrain vehicle shall enter any controlled intersection without making a complete stop. The operator shall then yield the right-of- way to any vehicles or pedestrians that constitute any immediate hazard. R. An all-terrain vehicle or snowmobile may be operated upon any public street or highway in any emergency during the period of time when and at locations where the condition of the roadway renders travel by automobile impossible. (Amended Ord. 109,6-6-1995; amd. 2003 Code) 6-4-5 OPERATION ON PRIVATE PROPERTY The operation of all-terrain vehicles and off-hiqhway motorcycles shall be prohibited in the followinq areas: A. Any property in the R-2, R-3. or R-4 zoninq district. B. Any property less than 2.5 acres in size. C. Off-hiqhway motorcycles and ATV's shall not be operated between the hours of 8:00 PM and 8:00 AM within the City. , , D. Exception: ATV's may be used in the above areas for tasks directly related to property maintenance or improvement, such as snowplowinq, haulinq. or lawn maintenance. \_~) 6-4-.0 ,2: EQUIPMENT REQUIREMENTS: It is unlawful for any person to operate a snowmobile or all-terrain vehicle any place within the corporate limits of Andover unless it is equipped with the equipment set forth as follows: A. Muffler; Cutout, Bypass: Standard mufflers which are properly attached and in constant operation, and which reduce the noise of operation of the motor to the minimum necessary for operation. No person shall use a muffler cutout, bypass, straight pipe or similar device on a snowmobile motor, and the exhaust system shall not emit or produce a sharp popping or crackling noise. B. Brakes: Brakes adequate to control the movement of, and to stop and hold, the snowmobile or all-terrain vehicle under any conditions of operation. u C. Safety Throttle: A safety or so-called "deadman" throttle in operating condition so that when pressure is removed from the accelerator or throttle, the motor is disengaged from the driving track. (', \J D. Lights: 1, At least one clear lamp attached to the front, with sufficient intensity to reveal persons and vehicles at a distance of at least one hundred feet (100') ahead during the hours of darkness under normal atmospheric conditions. Such head lamp shall be so aimed that glaring rays are not projected into the eyes of an oncoming vehicle operator. 2. It shall be equipped with at least one red tail lamp having a minimum candlepower of sufficient intensity to exhibit a red light plainly visible from a distance of five hundred feet (500') to the rear during the hours of darkness under normal atmospheric conditions. 3, Such equipment shall be in use when the vehicle is operated between the hours of one-half (1/2) hour after sunset, or one-half (1/2) hour before sunrise, or attimes of reduced visibility. (Amended Ord. 109,6-6-1995) 6-4-6 I: UNATTENDED SNOWMOBILES: Every person having a snowmobile in a public place shall lock the ignition, remove the key and take the same with him, (Amended Ord. 109,6-6-1995) - , \.j 6-4-+!!: CHASING ANIMALS PROHIBITED: It is unlawful to intentionally drive, chase, run over, kill, otherwise take or attempt to take any animal, wild or domestic, with a snowmobile or all-terrain vehicle. (Amended Ord. 109,6-6-1995; amd. 2003 Code) 6-4-S ~: EXEMPTIONS FROM PROVISIONS: The City's enforcement agency or the County Sheriffs Department, in order to provide enforcement, shall be exempt from the requirements of this chapter. (Amended Ord. 109,6-6-1995) 6-4-S 10: VIOLATION; PENALTY: Any person violating any provision of this chapter shall be guilty of a misdemeanor and, upon conviction thereof, shall be punished as provided in Section 1-4-1 of this code. (Amended Ord. 109,6-6-1995; amd. 2003 Code) Adopted by the City Council of the City of Andover on this _ day of ,2006. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor :~ Vicki V olk, City Clerk .' '\ '-J <f\NDbVE~ CE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and CounciImembers FROM: Jim Dickinson, City Administrator SUBJECT: 2005 Audit Presentation - HLB Tautges Redpath DATE: May 2, 2006 INTRODUCTION Mark Gibbs, CPA, an Audit Partner with the City's auditing firm, HLB Tautges Redpath, will be providing a presentation to the City Council related to the City of Andover Comprehensive Annual Financial Report (CAFR) as of December 31,2005 and the corresponding Management Report. Included in each CounciImember's packet is the December 31, 2005 CAFR, the corresponding Management Report, a report on internal controls and a legal compliance report, Please bring your copies to the Council Meeting, as that will be the basis ofMr. Gibbs' presentation. , , "'---J) DISCUSSION The City is required to have an independent audit conducted annually. The 2005 Audit was conducted throughout the months of February, March and April. The Finance Staff was very involved in the audit process and enjoyed our excellent working relationship with HLB Tautges Redpath, Mr. Gibbs' presentation will touch on the highlights of the City's finances and provide suggestions for improvement on reporting and internal controls. Of significant importance to the Council is that the City received an "unqualified opinion" and received no reportable condition comments, BUDGET IMP ACT No budget impact, the presentation, financial report, corresponding management report, report on internal controls and report on legal compliance are provided as informational. ACTION REQUIRED The Andover City Council is requested to receive the City of Andover CAFR as of December 31,2005, the corresponding Management Report, report on internal controls and report on legal compliance. o '--- Attachments: Reports: CAFR, Management Report, Internal Controls Report and Legal Compliance Report r J \.J @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members ~, Jim Dickinson, City Administrator ~ David D. Berkowitz, City Engineer CC: FROM: SUBJECT: Discuss Stack's Woods Final Plat Condition - Engineering DATE: May 2, 2006 INTRODUCTION The developer for Stack's Woods (Emmerich Development Corp.) has requested that the City Council reconsider the final plat trail condition (trail along Ventre Street NW) required for the development. , , \.J DISCUSSION At the April 4, 2006 regular City Council meeting the Council placed a final plat condition by resolution to require Emmerich Development Corp. to construct a trail along Ventre Street NW from 165th Avenue NW to the south end of the Stack's Woods plat. The developer has requested that the condition be reconsidered (refer to attached letter). ACTION REOUIRED The City Council is requested to discuss the trail along Ventre Street NW and direct staff to leave the trail condition as a requirement of final plat approval or reconsider the trail condition for the Stack's Woods plat. Respectfully submitted, Q~Q.K.. L_...:zL David D. Berko;~ ./ Attachments: Letter from Developer o cc: Mike Quigley, Emmerich Development Corp., 1875 Station Parkway NW, Andover ~,--) , '\ '. ) -~ '\ \._~) ~ -... APR, 20, 2006 12:49PM NO, 421 p, 2 EMMERICH DEVELOPMENT CO~PORA.TION 1 I : Apri120, 2006 RECEP/tD r ARm ~m5 ] -- "" --- ! I riT'.1 ~'-:,~ t'; r\I~,~' Todd Haas City of Andover 1685 Crosstown Blvd. Andover, MN 55304 .. ._ _J Mr. Haas, Please p1acethe Fmal Plat of Stacks Woods on the council agenda of May 2nd for reconsideration of the trail requirement on Ventre St. Stacks Woods is a mra1 development of acreage lots, the trail would be internal to the plat with no connection at either end, and therefore it does not address any 1ransportation or recreational needs. If at some point in the future it were to continue south and connect to a proposed trail along 159th Avenue going east to Co'Wlty Road 7 a significant number of mature trees and structures on existing homesites would need to be removed to acconunodate construction of a trail It is my understanding that the primary reason for this trail is to accommodate a possible COXWectiOIl to the south and east. As 01rtliDed above I feel this would be very difficult to accomplish and am requesting that this condition be removed from the Final Plat Thank you,. /) ~c-L~~ ~;gley ~ Emmerich Development 1$75 STAnON PAIlltWAl" NW. ANooVl!R, MN SS304 D PHom 763.755.6554 . FAX 763.755.6311 ,- ~ ) -- (--- , ) '-; r-\ \J . April 18, 2006 Courtney Bednarz City of Andover 1685 Crosstown Blvd. Andover, MN 55304 Mr. Bednarz, ~ EMMERICH C='./:::LC~"= 'T (::. : ___- T'~-:~i RECEIVED APR 1 9 2006 CITY OF ANDOVER Please place the Final Plat of Stacks Woods on the council agenda of May 2nd for reconsideration of the trail requirement on Ventre St. Thank you, 4Y:-- Mike Quigley Emmerich Development 1875 STATION PARKWAY NW, ANDOVER, MN 55304 . PHONE 763.755.6554 ' FAX 763.755,6311 S'\NDbVE~ @ \_./ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers ~ Jim Dickinson, City Administrator ~ Will Neumeister, Community Development Director CC: FROM: Chris Vrchota, Associate Planner (,Y SUBJECT: Consider Conditional Use Permit Amendment/Temporary Classrooms/Grace Lutheran Church/13655 Round Lake Blvd. NW - Planning DATE: May 2,2006 INTRODUCTION The applicant is requesting a conditional use permit to place two temporary classrooms on their property. . , , ) '-' DISCUSSION As per section 12-6-6 of the Andover City Code, temporary structures in any district require a conditional use permit. The conditional use permit process allows for the review of the proposed location of the temporary structures in order to minimize potential impacts on adjoining properties. As described in the attached letter, the applicant is requesting to put two temporary classroom structures on the property to accommodate their growing classes. The applicant has indicated that the intention is not to expand their class offerings, but rather to alleviate some overcrowding issues related to their existing classes. The long-term plan is for the church to build a second location, thus eliminating the need for the temporary classrooms. The applicant's letter indicates that they believe this would be accomplished by 2009. As such, staff is recommending that the conditional use permit be conditioned to expire on December 31, 2009. The structures that the applicant intends to place on the site would be purchased from the Minneapolis School District. As shown on the site plan, each building is 24x56 and contains 2 classrooms. The site plan shows a row of shrubs that will be planted to the south of the buildings to screen them from the properties to the south. Some maintenance would be performed on the buildings before they're put into use, most notably painting the exterior. An existing storage building and trash enclosure would be removed to make room for the classrooms, with a new storage building and trash enclosure being built further to the east. ! '\ \-.J The location currently shown on the site plan is the one suggested by the City Council when this proposal was brought before them at the March 28th workshop. This location makes logistical sense, as it is close to the entrance used for the existing classrooms inside the church. At the Planning Commission meeting, a property owner to the south of the church expressed some concerns about the view of the classrooms. In response, the Planning Commission suggested that placing the classrooms on the west, north, or east side of the building be explored. Staff has \ / () \..J u o reviewed the site plan to see if one of these alternate placements would work and found that there were potential problems with each. While there is a substantial amount of open space to the west of the church, there is no paved surface. An access road for emergency vehicles would need to be installed if the classrooms were located there. Placing the buildings on the west side would also make them highly visible from Round Lake Boulevard. The north side of the church is already close to the setback line, and there would not be room to place the classrooms on the north side without a variance to the setback. The Council indicated that they did not want the structures placed along Bunker Lake Boulevard at the March 28th workshop. The final alternate location suggested by the Planning Commission was on the east side of the building north of the existing classrooms, with the temporary classrooms placed side by side in a north to south orientation. Due to separation requirements between the classrooms and the main building, there is not room to place them in this location without encroaching into the parking lot. It should be noted that if a conditional use permit is granted, the applicant will still be required to complete the commercial site plan review process. The commercial site plan review will address some of the finer details such as the utility connections, security, and fire protection, as well as the new storage building and trash enclosure. Applicable Ordinances Chapter 12-5-6 B of the Andover City Code provides the following criteria for the issuance of a Conditional Use Permit: 1. In granting a Conditional Use Permit, the City Council shall consider the advice and recommendation of the Planning and Zoning Commission and: a. The effect of the proposed use upon the health, safety, morals and general welfare of occupants of surrounding lands. b. Existing and anticipated traffic conditions, including parking facilities on adjacent streets and land. c. The effect on values of property and scenic views in the surrounding area, and the effect of the proposed use on the Comprehensive Plan. 2. If it shall determine by resolution that the proposed use will not be detrimental to the health, safety, morals, or general welfare of the community, nor will cause serious traffic congestion or hazards, nor will seriously depreciate surrounding property values, and that said use is in harmony with the general purpose and intent of this title and the comprehensive plan, the City Council may grant such permits. Comparison of Proposal to Applicable Ordinances The proposal conforms to all applicable ordinances. Staff Recommendation Staff recommends approval of the proposed conditional use permit subject to the conditions in the attached resolution. Planning Commission Recommendation The Planning Commission recommended approval of the proposed conditional use permit on a 6-1 vote, with the stipulation that other possible locations for the classrooms should be explored. o (~ (j Attachments Resolution Location Map Letter from the Applicant Site Plan Building Elevations Planning Commission Meeting Minutes ACTION REQUESTED The City Council is asked to approve or deny the proposed Conditional Use Permit. Respectfully Submitted, iJ1fl- Coos Vrchota Cc: Grace Lutheran Church; Attn: Mark Hellman; 13655 Round Lake Boulevard NW; Andover, MN 55304 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA (J RES. NO. A RESOLUTION APPROVING THE CONDITIONAL USE PERMIT REQUEST OF GRACE LUTHERAN CHURCH FOR THE PLACEMENT OF TEMPORARY STRUCTURES ON PROPERTY LOCATED AT 13655 ROUND LAKE BOULEVARD NW, (PIN 32-32-24-42-0007 AND 32-32-24-42-0009) LEGALLY DESCRIBED AS: That part of the east 288 feet of the west 733.02 feet of the northwest quarter of the southeast quarter of Section 32, Township 32, Range 24 lying north of the north right-of-way line of 136th Lane NW, except road, subject to easements of record; and That part of the west 445.02 feet of the northwest quarter of the southeast quarter of Section 32, Township 32, Range 24 lying north of the right-of-way line of 136th Lane NW, except road, subject to easements of record. WHEREAS, Grace Lutheran Church has requested a Conditional Use Permit for the placement of temporary structures, and; WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request meets the criteria of City Code, and; CJ WHEREAS, the Planning and Zoning Commission finds the request would not have a detrimental effect upon the health, safety, and general welfare of the City of Andover, and; WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the Conditional Use Permit request; NOW, THEREFORE, BE IT RESOLVED, that the City Council ofthe City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the Conditional Use Permit for the placement of temporary structures on said property with the following conditions: I. The Conditional Use Permit shall be contingent upon approval of a Commercial Site Plan. 2. The site shall conform in all ways with the Andover City Code. 3. The temporary structures shall meet or exceed the architectural design shown on the elevations stamped as received by the City on April 19, 2006. 4. The temporary structures shall be placed in conformance with the site plan stamped as received by the City on April 19, 2006. 5. The conditional use permit shall expire on December 31, 2009 at which time the temporary structures shall be removed. 6. The Conditional Use Permit shall be subject to a sunset clause as per section 12-14- 6-D of the Andover City Code. Adopted by the City Council of the City of Andover on this _day of ,2006. o CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Victoria Volk, City Clerk / -,II ~ , 0 . "0 ',---" C <( W rl ~ Ci <l 0 ~ z ~tb ~~ ~ ;;;'~"~"P~29 w ffi B giJo.~~6\\: ~ i ~ CUe.B..,.lL... ~D <S "' <0 g g N (jj N 13 ~ N Co ..,. ~ :E ~ f1j $ II rn ro .<: C C o a. 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'.\ ........\. ~...L..i..'~:'"'~~:''''''i''' ...=...:... ~>,; ~~,.~-y.;,,:-?S:~;s:i,>\> ~ ~ \ '"-' ..1 '432 ''"eiJ;j];--'344:3" . , ~ :l4B7 ~ t~r~lS 3S0~ -.-/ ~sti ~J:1.;C ro5C' 35': Cz.&E*-....."i'i~C" Z' 35121 ,.--:",\ -'-- iW~~~C lZSt -~~-~ - p--~ L.~ .~"" '.';.',r (....t;'~~ """1 ,~\l ;:]:;:g. j i aNnG~' ,r~ \...- , ~Q /iQ' I! ~ ~ ;:) ..; =I .,; a . ~ ~ w . ~ ~ o ~ ~ ~ Ll : '\ '-_/ April 4, 2006 Planning Department City of Andover 1685 Crosstown Boulevard N.W. Andover, MN 55304 Re: Conditional Use Permit Application for Temporary Structures (Portable Classrooms) at Grace Lutheran Church. 13655 Round Lake Boulevard NW Property I.D. 32-32-24-42-0007: THAT PRT OF E 288 FT OF W 733.02 FT OF NW Y4 OF SE Y4 OF SEC 32 TWP 32 RGE 24 L YG N OF N R/W LINE OF 136TH LN NW, EX RD, SUBJ TO EASE OF REC Property I.D. 32-32-24-42-0009: THAT PRT OF W 445.02 FT OF NW Y4 OF SE Y4 OF SEC 32 TWP 32 RGE 24 L YG N OF N R/W LINE OF 136TH LN NW, EX RD, SUBJ TO EASE OF REC (J For the past 38 years, Grace Lutheran Church has been a welcoming place with doors wide open to everyone, regardless of where they are on their spiritual journey. Reaching out to people with God's grace in Jesus Christ has always been at the heart of our church. In recent years, the church has experienced growth in the scope of its ministries as well as . in participation in worship, education, and fellowship activities. We believe that we are now in a critical point in our history as our growth has brought challenges to our overcrowded facilities. We have come to realize that our future may not always be only at our present building site. In 2002 our Vision Board committed to developing a creative and innovative solution - growing Grace Lutheran Church into a two-site ministry... one building at our present Round Lake site and another building at our site at Nightingale and Crosstown. In order to address the immediate problem of crowded conditions at our Round Lake facility we have decided to: 1. Purchase two portable classrooms from the Minneapolis School system until we raise the necessary funds to plan and build a facility at Nightingale. These two classrooms will help the church find room for classes that are presently meeting in hallways, staff offices, and storage rooms. After five years, We expect that the new multi-purpose building will eliminate the need for these classrooms, and they can then be removed. Remodel and upgrade our facilities at Round Lake with new root: heating and cooling systems, doors, windows and improve electrical and general outside improvements. 2. o , "- "'--) 3. Raise funds necessary to hire an architect to help plan our new Nightingale multi-purpose building. The target date for completion of the project is 2009. In February 2006 we completed our first capital fund drive to begin remodeling and saving for an architect. This letter addresses the first item on the list above - the portable classrooms. To meet our current, temporary needs, we are proposing two classrooms at the southern side of the site (see plan). That location is as discreet as possible on our site, being sheltered by a berm to the east, and by the existing building to the north and west. We will plant a row of arborvitae along the south property line to screen them from the residential properties to the south. This location also places them near the existing classrooms, making for an efficient functional grouping. We do not expect these classrooms to require additional parking. The classrooms are not intended to allow us to offer more classes, but only to relieve overcrowding that already exists. The existing 160 parking spaces, as calculated at the time of the last addition to the church, is above the requirement of 142 spaces (based on 9,360 linear inches of pew in the worship space and 66 linear inches per parking space. The area of the worship space will not be increased. .,- \ :~) The proposed portable classrooms will each have two restrooms, providing more than enough toilet capacity for their intended use. For your reference, the square foot areas of the existing building and proposed portable classroom are as follows: Gross area of existing building: Sanctuary, Narthex & Worship spaces: Fellowship Hall & Kitchen: Offices: Classrooms: Nursery & Day Care: Hallways & circulation: Storage & mechanical: Restrooms: 22,818 sq. ft. 6962 sq. ft. 2,651 sq. ft. 1,941 sq. ft. 5,202 sq. ft. 3,556 sq. ft. 3,190 sq. ft. 795 sq. ft. 795 sq. ft. Gross area of proposed portable classrooms: 2,688 sq. ft. Sincerely, .' \ . ) '"- -' ~W~'~/~....-. Grace Lutheran Church Mark Hellman, Pastor Draft Minutes , {. 'J PLANNING AND ZONING COMMISSION MEETING -APRIL 25, 2006 PUBLIC HEARING: CONDITIONAL USE PERMIT AMENDMENT (06-02) TO ALLOW TEMPORARY CLASSROOMS AT GRACE LUTHERAN CHURCH LOCATED AT 13655 ROUND LAKE BOULEVARD NW. Associate Planner Vrchota explained the applicant is requesting a conditional use permit to place two temporary classrooms on their property. Mr. Vrchota reviewed the staff report with the Commission. Commissioner Holthus wondered if Rose Street will be closed off. Mr. Vrchota stated the street will remain closed. Commissioner Kirchoff wondered what the height of the shrubs will be because he did not know if the landscaping would screen the portables if they were to remain there for only three years, Mr. Vrchota stated staff will be looking at four to five foot shrubs to screen the building, Commissioner King wondered if the existing parking lot lighting will change. Mr. Vrchota stated there were no proposals to add more lighting to the parking area but there will be additional lights on the buildings. Commissioner King asked ifthe lights will reflect back on the neighborhood or would they be going the other directions. Mr. Vrchota stated the lights will be on the north side of the building and will have to meet the City's lighting standards, \,..i Commissioner Walton arrived at 7:05 p,m, Commissioner Greenwald wondered if this will become part of the building permit for the new storage building and trash enclosure or is this an addenda to that. Mr. Vrchota stated the temporary classrooms and trash enclosures will be reviewed as part ofthe same commercial site plan and be covered under one building permit as well. Commissioner Holthus stated she was glad to see that there will be some improvements done to the portables, Motion by Casey, seconded by Kirchoff, to open the public hearing at 7:06 p.m, Motion carried on a 7-ayes, O-nays, O-absent vote. Ms. Marnell Wilmer, 3510 136th Lane NW, stated she would prefer to see the portables on the west side of the building where there is not any landscaping, She stated she liked the landscaping the way it is now. By not allowing the church to place the portables on the west side is causing the church to go through a lot of expense along with views to the neighborhood of the portables for three years, Motion by Casey, seconded by Holthus, to close the public hearing at 7:09 p,m, Motion carried on a 7-ayes, O-nays, O-absent vote. " \ ,---.' Commissioner Casey stated the only thing he saw negative about this was emergency access to the building. He stated he liked the idea of having the portables on the west side also if the church was open to this. Draft Minutes I Motion by Casey, seconded by Walton, to close the public hearing at 7:35 p,m. Motion carried on a 7-ayes, O-nays, O-absent vote. Ms, Theresa Hegland, Brueggeman Properties introduced herself and Mr. Leon Opatz, RLK Engineers. She stated as staff has mentioned, they hoped to open this up to future home buyers to make the decision on the style of home they want. It is their goal to deminimize the garage doors in the whole development by having similar paint color and detail to the house, Commissioner Kirchoff wondered if it would be possible to have a shared and private driveway or would the adjacent buildings need to be the same. Ms, Hegland stated it would need to be a shared driveway with the two adjacent buildings. Commissioner Walton wondered if they have built that type of home before and if so, where and how frequently was the side loaded garage chosen. Ms. Hegland stated this is a new design for their company so she was not sure how popular the side garage would be. They are providing a lot of options and would anticipate it to be chosen. This is their choice for the model home. Commissioner Walton asked if there will be an association to help with the shared driveway or will that be the responsibility of the owners, Ms. Hegland stated all of the common areas and shared areas will be maintained by the association, ',,- -,; Mr, Opatz stated typically they need to make sure that there is no more runoff onto neighboring properties than before. They will be installing storm drainage and is reviewed by the City Engineering Staff and Coon Creek Water Shed District to make sure that does happen, Chair Daninger thought there were some additional easements to the west, He wondered ifthat was a change at aiL Mr. Bednarz stated condition five in the resolution is requesting a twenty- five foot wide easement along the western most lot that is served by that private driveway. It is wider than the typical trail easement because of the existing trees. They are going to wind the trail through there so that there is as little tree loss as possible and then the easement will cover that twenty foot wide private driveway to allow access to the public street and the future City Park beyond. Motion by King, seconded by Casey, to recommend approval of the revised preliminary plat subject to the conditions of the attached resolution. Motion carried on a 7-ayes, O-nays, O-absent vote, Mr. Vrchota stated that this item would be before the Council at the May 2, 2006 City Council meeting, , , \__.1" o u cU-, L I ,(: ,<'....~~. ' '\ '. I>; :\;;??:;~f; ',.. )i ~ ! l~ ;1 rl , fJ;1 .'rfi ii" r i "ll.(,fa' III .... ~'.(.iiii n 'j : liB; : mi. I, Ii I l:r~I:'~.~"!I I i::t. 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ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN,US CC: Mayor and Councilmembers ~~ Jim Dickinson, City Administrator~ Will Neumeister, Community Development Director Courtney Bednarz, City Plann~ TO: FROM: SUBJECT: Consider Revised Preliminary Plat and Planned Unit Development Review of Parks ide at Andover Station - Planning DATE: May 2, 2006 INTRODUCTION The second phase ofthe plat has been revised to change the style from attached to detached units. The portion of the plat affected by these changes is shown in the attachments. This adjustment reduces the number of units in phase II from 36 to 33 units. ~.J DISCUSSION Planned Unit Development Standards The detached unit design allows more flexibility in positioning the units without changing the previously approved 20 foot front yard and 33 foot rear yard setbacks. The side yard setback is proposed to be 5 feet, which will result in ten feet between structures. A 25 foot side yard setback is maintained for comer lots, except at the southwest comer of the plat where 30 feet is provided to allow room for the proposed trail connection, Unit Style The developer is proposing five different styles of detached townhouses, Each unit style has a number of architectural and color options that will be applied to prevent repetition. Architectural drawings of the proposed units and options are included in the attachments, It is also important to note that specific unit styles will not be assigned to specific lots. The type of unit and options that will be constructed on each lot will be determined through the marketing of the development. It is the developer's intent, however, to prevent identical units from being constructed on adjacent lots through provisions in the association documents. Driveways One of the options available will be a side loaded garage with shared driveway access to the public street. This design is similar to the Bunker Lake Village project and follows the same dimensional standards as those driveways, By adding this style to phase II, a continuous view of garage doors will be prevented, ~) o Public Streets and Utilities The location of previously approved public streets and utilities are not proposed to be changed, Pedestrian Trails The previously approved trail connection to 139th Avenue NW at the southwest comer of the project has not changed, An additional trail connection is proposed at the northwest comer of phase II. This trail will continue the pedestrian route from Kensington Estates 7th Addition to allow access to the future City park from the neighborhood to the northwest. Landscaping Plan The perimeter landscaping within Phase II remains as previously approved, The landscaping around the individual units has been modified to accommodate a variety of new unit styles as shown in the attachments. Staff has reviewed the adjustments and finds them comparable to foundation plantings approved for other townhouse developments. Drainage and Utility Easement Adjustment A revised preliminary plat was submitted to eliminate the gaps in easements in the rear yards of Lots 4,5,6,7,9 and 10 of Block 2. This appears on page 2 of9 in the attached plan set The remainder of the plan set will need to be updated to replicate this change. A condition of approval has been added to require this change to conform to the revised preliminary plat o Planning Commission Recommendation The Planning Commission unanimously recommended approval of the revised preliminary plat and planned unit development review subject to the conditions of the attached resolution, ACTION REQUESTED The Council is asked to approve the revised preliminary plat subject to the conditions of the attached resolution. Attachments Resolution Revised Area Map Letter from Applicant Revised Preliminary Plat Plan Set (Full size in packet) Proposed Architectural Drawings (IIxI7 size in packet) Previously Approved Layout Previously Approved Architectural Drawings Previously Approved resolution R052-05 Planning Commission Minutes F ') Cc: Theresa Hegland Bruggeman Homes 3564 Rollingview Drive White Bear Lake, MN 55110 '----' C) ..J \ \.~j CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO R A RESOLUTION AMENDING RESOLUTION R039-06 TO MODIFY THE PRELIMINARY PLAT AND PLANNED UNIT DEVELOPMENT OF "P ARKSIDE AT ANDOVER STATION" LOCATED IN SECTION 34, TOWNSHIP 32, RANGE 24, ANOKA COUNTY, MINNESOTA, DESCRIBED AS IN THE NORTH HALF OF THE NORTHEAST QUARTER OF SECTION 34, TOWNSHIP 32, RANGE 24, ANOKA COUNTY, MINNESOTA, DESCRIBED AS: Lots 3 and 4, Block 1, ANDOVER STATION NORTH, according to the recorded plat thereof, Anoka County, Minnesota, AND; That part of Lot 6, Block 1, ANDOVER STATION NORTH, according to the recorded plat thereof, Anoka County, Minnesota, lying westerly of the following described line: Beginning at the most southerly comer of said Lot 6, for the purposes of this description, the south line of said Lot 6 is assumed to bear North 84 degrees 59 minutes 06 seconds West; thence North 38 degrees 26 minutes 41 seconds West a distance of90,00 feet; thence North 08 degrees 37 minutes 40 seconds East a distance of 84.75 feet to an angle point on the northwesterly line of said Lot 6, distant 276.48 feet northeasterly of the most westerly, northwest comer of said Lot 6, and there terminating. Subject to easements of record, AND; The north 103.65 feet of the east 315,50 feet of the northeast quarter of Section 34, Township 32, Range 24, Anoka County, Minnesota WHEREAS, the preliminary plat and planned unit development standards were approved by the City Council on March 21, 2006 for Parkside at Andover Station; and WHEREAS, Bruggeman Homes has requested approval of a revised preliminary plat and revised planned unit development; and j WHEREAS, the Andover Review Committee has reviewed the revised preliminary plat; and WHEREAS, pursuant to the published and mailed notice thereof, the Planning Commission has conducted a public hearing on said plat; and WHEREAS, as a result of such public hearing, the Planning Commission has reviewed the request and determined that said request meets the criteria of City Code 13 Planned Unit Development and the intent of the previously approved plat; and WHEREAS, the Planning Commission recommends to the City Council the approval of the plat, and; '0 NOW, THEREFORE, BE IT RESOLVED, that the City Council ofthe City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the revised preliminary plat and planned unit development review of Parkside at Andover Station, with the following conditions: :J 1. The Preliminary Plat shall conform to the plans revised April 20, 2006 and stamped received on April 21, 2006. The remainder of the plan set shall be revised to conform to the design of drainage and utility easements shown on this drawing. 2. Exhibit B shall regulate the lot dimensions, setbacks, area identification sign and landscaping plan for the proposed development 3, The development shall conform to City Code Titles 11, 12, and 13, as well as Exhibit B "Parkside at Andover Station Design Standards". Exhibit B shall regulate when in conflict with the City Code. 4. All previous conditions of Resolution R052-05 not modified by this resolution shall remain in effect 5. An 8 foot wide bituminous trail shall be constructed through Lot 13, Block 1 at the developer's expense. The trail shall connect the northwest comer ofthe plat to the private driveway within said lot A 25 foot wide trail easement through Lot 13, Block 1 and a trail easement over the private driveway shall be required to allow public access, The location ofthe trail shall be determined in the field based on the location of existing trees. 6. The developer obtains all necessary permits from the Coon Creek Watershed District, DNR, Corps of Engineers, LGU, MPCA, Anoka County Highway Department and any other agency that may be interested in the site. 7, Park dedication and trail fees shall be paid on a per unit basis at the rate in effect at the time of preliminary plat approval and subject to increase as provided by state statute, This payment shall be based on the number of units on the final plat(s) and shall be made prior to the City's release of the final plat(s). 8, Contingent upon staff review and approval for compliance with City ordinances, policies and guidelines. 9, Such plat approval is contingent upon a development agreement acceptable to the City Attorney. 10. A property owners association shall be created with the following documents provided to the City Attorney for review and approval prior to being recorded with the final plat in accordance with City Code 11-2-3: a, Articles of Incorporation b. By-laws of the association c. Declaration of covenants, conditions and restrictions regulating the properties, exterior maintenance ofthe homes and maintenance ofthe common areas, Adopted by the City Council ofthe City of Andover this _ day of ,2006, CITY OF ANDOVER ATTEST: \ , j Victoria V olk, City Clerk Michael R. Gamache, Mayor '\ <J (J " I '- .J Parkside at Andover Station Preliminary Plat Resolution EXHIBIT B Amending Resolution R052-05 and Parkside at Andover Station Design Standards for Parkside at Andover Station Second Addition 1. The standards for lot width, lot depth and lot area for Parkside at Andover Station Second Addition shall conform to the Preliminary Plat drawing revised April 20, 2006 and stamped received on April 21, 2006. 2. The front and rear yard building setbacks shall remain as approved with Resolution R052-05. This approval established a minimum front yard setback of 20 feet and a minimum rear yard setback of 33 feet. The side yard setback shall be a minimum of 5 feet 3. The building elevations for Parkside at Andover Station Second Addition shall conform to the drawings stamped received April 14, 2006 and approved by the City Council on 4. The Landscaping Plan shall conform to the plan revised April 13, 2006 and stamped received on April 14, 2006, 5, The area identification sign shall conform to that approved by the Council on March 15, 2005. , ,~..-J " ,~-) , " '--) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO R052-05 A RESOLUTION APPROVING THE PRELIMINARY PLAT WITH PLANNED UNIT DEVELOP:MENT REVIEW OF "PARKS IDE AT ANDOVER STATION" FOR PROPERTY LOCATED IN SECTION 34, TOWNSHIP 32, RANGE 24, ANOKA COUNTY, MINNESOTA, DESCRIBED AS IN THE NORTH HALF OF THE NORTHEAST QUARTER OF SECTION 34, TOWNSHIP 32 RANGE 24, ANOKA COUNTY MINNESOTA AS SHOWN ON THE ATTACHED PRELIMINARY PLAT WHEREAS, Bruggeman Homes has requested approval of a preliminary plat with Planned Unit Development Review ofParlcside at Andover Station; and WHEREAS, the Andover Review Committee has reviewed the preliminary plat; and WHEREAS, pursuant to published and mailed notice thereof, the Planning Commission has conducted a public hearing on said plat; and WHEREAS, the Planning Commission has reviewed the request and has determined that said request meets the criteria of City Code 13 Planned Unit Development with the following fIndings: 1. The project is efficiently designed and preserves space to provide common open space, preserve trees, implement an attractive landscaping theme and provide buffering from the single family neighborhood to the west, 2. The project provides pedestrian connections that will match the design standards established for Andover Station. 3. The project provides an attractive streetscape through the arrangement of structures, landscaping, lighting and trails. 4. The structures provide quality architectural design and low maintenance materials that will reduce maintenance costs and allow the project to remain attractive and well maintained into the future. WHEREAS, the applicant has requested approval of a variance to City Code ll-3-3G, to allow a street terminating in a cul-de-sac to exceed 500 feet in length; and WHEREAS, the Planning Commission recommends approval of the variance based on the following findings: 1. A loop street providing a second access point will be completed as a public project at the time the community park to the north is developed, WHEREAS, the applicant has requested approval ofa variance to City Code 9-1-4. to allow similar structures within 300 feet of one another; and WHEREAS, the Planning Commission recommends approval of the variance based on the following [mdings: :A7 , "- \ ,-_J 1. The proposed project has been designed to provide two types of housing and arranged to provide some variety within a unified overall theme, This design utilizes similar materials to reduce maintenance costs to allow the project to remain attractive and well maintained into the future. WHEREAS, the applicant has requested approval of a variance to City Code 11-3-3, to allow lots with less than 100 feet of buildable lot depth and lots with less than 116,5 feet of buildable lot depth adjacent to wetlands; and WHEREAS, the Planning Commission recommends approval of the variance based on the following findings: 1. These standards were established to allow sufficient rear yard space for single family developments. The design of the proposed units, the relationship oflot boxes to common open space and reduced setbacks result in a different kind of neighborhood design. WHEREAS, the Planning Commission fmds the request would not have a detrimental effect on the property values and scenic views of the surrounding area, and; WHEREAS, as a result of such public hearing, the Planning Commission recommends to the City Council the approval of the plat, and; \ '- ./ NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the Preliminary Plat with Planned Unit Development Review, with the following conditions: 1. The Preliminary Plat shall conform to the plans revised January 28, 2005 and stamped received on February 23, 2005 except to be modified as follows: a To create a separate lot of record between the rear yards of Lots 1-10, Block 2 and the side yards of Lots 11-33, Block 2 to be owned by the homeowners association for recreation purposes for all owners within said association. 2, The development shall conform to City Code Titles 11, 12, and 13, as well as Exhibit B "Parkside at Andover Station Design Standards". Exhibit B shall regulate when in conflict with the City Code, 3. Exhibit B shall regulate the lot dimensions, setbacks, area identification sign and landscaping plan for the proposed development. 4. A variance to City Code 11-3-3G. to allow a street terminating in a cul-de-sac to exceed 500 feet in length is hereby approved. 5. A variance to City Code 9-1-4. to allow similar structures within 300 feet of one another is hereby approved. 6. A variance to allow lots with less than 100 feet of buildable lot depth and lots with less than 116.5 feet of buildable lot depth adjacent to a wetland is hereby approved. 7. The developer obtains all necessary permits from the Coon Creek Watershed District, DNR, Corps of Engineers, LGU, MPCA, Anoka County Highway Department and any other agency that may be interested in the site. g, Park dedication and trail fees shall be based paid on a per unit basis at the rate in effect at the time of preliminary plat approval, This payment shall be based on the number of units on the fmal plates) and shall be made prior to the City's release of the fmal p1at(s), .~j a2> 9, Contingent upon staff review and approval for compliance with City ordinances, policies , " and guidelines. I ........../ 10, Such plat approval is contingent upon a development agreement acceptable to the City Attorney. 11. A property owners association shall be created with the following documents provided to the City Attorney for review and approval prior to being recorded with the final plat in accordance with City Code 11-2-3: a, Articles of Incorporation b. By-laws of the association c, Declaration of covenants, conditions and restrictions regulating the properties, exterior maintenance of the homes and maintenance of the common areas, .. Adopted by the City Council of the City of Andover this 15th day of March, 2005. CITY OF ANDOVER ATTEST: lL-z;;~ (j,/LJ Victoria V olk, City Clerk '_J Parkside at Andover Station Preliminary Plat Resolution EXHIBIT B Parkside at Andover Station Design Standards 1) The lot sizes and building setbacks shall conform to the Preliminary Plat drawing revised The Preliminary Plat shall conform to the plans revised January 28, 2005 and stamped received on February 23, 2005, 2) The building elevations shall conform to the drawings dated January 3,2005 and stamped received January 3,2005. ,J 3) The Landscaping Plan shall conform to the plan revised January 28,2005 and stamped received on February 23, 2005, 4) The area identification sign shall conform to the following Entry monument Detail. ~9 ':~ .:-J :~ Draft Minutes PUBLIC HEARING: REVISED PRELIMINARY PLAT AND PLANNED UNIT DEVELOPMENT REVIEW OF PARKSIDE AT ANDOVER STATION IN THE NORTHEAST QUARTER OF SECTION 34, TOWNSHIP 32, RANGE 24, ANOKA COUNTY, MINNESOTA. City Planner Bednarz stated the second phase of the plat has been revised to change the style from attached to detached units. The portion ofthe plat affected by these changes is shown in the attachments. This adjustment reduces the number of units in phase II from 36 to 33 units. Mr. Bednarz discussed the staff report with the Commission, Commissioner Walton indicated Mr. Bednarz stated the shared driveway, side loaded garage style was positive because it broke up the number of garage doors yet he only saw one set of those in the drawings. He wondered ifthere was the intention of building more than just two of these with the shared garage. Mr, Bednarz stated the applicant could address that question but it was his understanding that the units were not assigned to specific lots at this point Commissioner King stated of by 14-17, there is a road that goes off to the left and goes up to the 22 foot trail easement He wondered if this was an easement for a trail or a road. Mr. Bednarz believed the width of the private driveway is twenty-two feet Mr. Bednarz reviewed the plans for the roadways in the development along with the trails. He noted there will be a need for a public easement across the private driveway so that people will be able to get to the public street and into the park Commissioner King wondered ifthis roadway will be wide enough for emergency vehicles. Mr, Bednarz stated the Fire Chief has reviewed the plans and has indicated it is sufficient for their needs. Commissioner King stated if part of this will be an easement and part driven on, the easement will need to be kept up to the standards of a regular road and not just a walking path, Mr, Bednarz stated it will need to be plowed and maintained throughout the year and will be sufficient to support the weight of fire trucks and larger vehicles. Commissioner King stated the report indicates the trails will be born by the people who will be buying this area, is this part of that expense also, Mr. Bednarz stated the cost of constructing the road as well as the trail connection to that will be born by the developer. Commissioner Holthus wondered ifthe trail and driveway will be a shared surface, Mr. Bednarz stated there is not proposed to be a separate trail. The private driveway will act as the trail. Motion by Kirchoff, seconded by Casey, to open the public hearing at 7:33 p,m, Motion carried on a 7-ayes, O-nays, O-absent vote. Mr, Steve Sutherland, 13909 Nightingale Street NW, stated his concern is the elevation change in the lot right behind them, There is a concern with water building up on their land, Chair Daninger indicated the development cannot affect the neighboring land, And staff will need to look into thk Draft Minutes / ') '-./ Motion by Casey, seconded by Walton, to close the public hearing at 7:35 p,m. Motion carried on a 7-ayes, O-nays, O-absent vote. Ms, Theresa Hegland, Brueggeman Properties introduced herself and Mr. Leon Opatz, RLK Engineers. She stated as staff has mentioned, they hoped to open this up to future home buyers to make the decision on the style of home they want It is their goal to deminimize the garage doors in the whole development by having similar paint color and detail to the house, Commissioner Kirchoff wondered if it would be possible to have a shared and private driveway or would the adjacent buildings need to be the same. Ms, Hegland stated it would need to be a shared driveway with the two adjacent buildings, Commissioner Walton wondered if they have built that type of home before and if so, where and how frequently was the side loaded garage chosen. Ms, Hegland stated this is a new design for their company so she was not sure how popular the side garage would be, They are providing a lot of options and would anticipate it to be chosen, This is their choice for the model home, Commissioner Walton asked ifthere will be an association to help with the shared driveway or will that be the responsibility of the owners, Ms. Hegland stated all ofthe common areas and shared areas will be maintained by the association. :_) Mr. Opatz stated typically they need to make sure that there is no more runoff onto neighboring properties than before. They will be installing storm drainage and is reviewed by the City Engineering Staff and Coon Creek Water Shed District to make sure that does happen, Chair Daninger thought there were some additional easements to the west. He wondered if that was a change at all. Mr. Bednarz stated condition five in the resolution is requesting a twenty- five foot wide easement along the western most lot that is served by that private driveway, It is wider than the typical trail easement because ofthe existing trees, They are going to wind the trail through there so that there is as little tree loss as possible and then the easement will cover that twenty foot wide private driveway to allow access to the public street and the future City Park beyond. Motion by King, seconded by Casey, to recommend approval of the revised preliminary plat subject to the conditions of the attached resolution, Motion carried on a 7-ayes, O-nays, O-absent vote, Mr, Bednarz stated that this item would be before the Council at the May 2, 2006 City Council meeting. , " ,--) \' \ \ \ \ \ J~ [:.~ - JZ;;J ,()f1} 'f .1 ~~ ~ '1!Jj r---rI-' ~.--' ~ - J. ~N............t- ~o ('<' 'X r'f/ --+_J '1::::::. ~ ....-..., -',,<- ~ A-i~ -1 L- - ~ ~~ i/ \J~ -1. ,Ll ~ .~ k k)< X / v v Y vI;; Y -="" ~ Y l\ Y ~'{i J lX= ,", Ix )(y, " I>L ~ l.) '" Y x .K. / x ,10. k' ~ -''x X M XV><",X IX 'Tv :\ ~X ro ~"A , : : . 'j~~ ~,)C.x~ .'.'.'.( ... ~":K.~ . . ., ^- >G;x..xxx , >-C-'-T'~~. " '''''''' r x '- ,...J \ \. ) % <i: w 0::: <i: o w (f) > W 0::: ~ I \~ \ ~ I ~\Jf ~~ \, ~ ' '. \ ~, ~"\. ..c ~: = '\ "'-'. / ~~ ~ ~ '-.. ~ J '\ " ') 0, CrTmrT '\ ~....,' " \i ~5 / ._ 1111I11111 " '''~',>... "-, ~ 0 -C: 1111111111111 " - "'" '~;"..._,' - . . -. ) ,,, "'" ..."""'-- ~........~~"""'="t_@..__..........t$o~_ ,.._ __.--...- t-\ -., ," ---L.......O-___ _ -"'we:. '......_ 1 , , -~-/----- \ /+li ,...l I '.z "L 1 Ill-IT' ~~TTTTlJTT I 1: r1 ,~( ~ I ~H..LI"'') f;L i~1 Ji tti~ J. L J"'j).J yY rt7 - ~ 11' i "H 1 T r r ,lPJ:l '~(: ) ~ \. I ;-" I r I I T 1 < ~ ~ LL }, [ 1 1 ~ ~~ ~ -r .] - Co T r , I . '- ~ I 11/ \~ ~ ~ :, ~ (:! Q il j "'] LL J- .f. r 1 l' '> I 1.'='.. . I > I {) I ..~ > I q ;~ '>! l~ >- ~ >- > > (' ( >' )..! '- ,. I rl l{. r r ~ J -r:;:::) 0' v '"'):l x./< x ,,><Y'lx Y ~ x . , , I '-" '-" x '"~~ X ~~ xXl(X XIX I 'XlI" (1\J kl^ x V X>E x '>l y Y x ..)',(1( ~ XX /Y"Y m "-y "x y x ')<; I>(x ~ X X w:l V 1'x'S, 0t. ,( '><xY Vx Y'x >()< X ex: x. x x xJx X K X xl()< '-. ,"0 X 'l. - ~ YV v-.- Y/Y X ~ ~ .,~ "r r , '\ '-J " \. ."-~ '~ ---------- Bruggeman PROPERTIES April I3, 2006 City of Andover Economic Development Authority Bruggeman Homes is please to present Phase II of Parks ide at Andover Station. Our newest neighborhood featuring 33 detached, single family Vdlage Homes, is ideally located between existing single family and townhomes to the west and east, and a new city park and open space to the north and south. Wooded areas, wetlands, and the city park provide open space for both passive and active enjoyment. The homes generally back up to open space providing a feeling of openness and less density. A future trail connection in the northwest comer of the site and a trail to the east of phase II along Linnet Street allows safe access to the park and throughout the neighborhood." . . Lands~ped areas, driveways, sidewalks and home exteriors within the neighb?rhood will be maintain by an association. Many housing options are available that will appeal to a variety of home buyers. Several floor plans, including one and two story plans will meet the needs of the "empty nesterU as well as thos~ of a young family or single professional. A full pallette of exterior colors and details was carefUlly chosen to compliment the "Village" style architectUre and to provide home owners many options, insuring no two homes look exacdy alike. Detailed construction and use of high quality, low maintenance exterior materials will insure this neighborhood looks beautiful now and in the future. . ' . Bruggeman Homes desires to begin construction of a model home on Lot I, Block I of Parkside at Andover Station, Phase II immediately following final plat approval Final street and utility plans for Phase I are complete and construction is anticipated to begin April 2006 - starting at 139th Avenue and Jay Street. Phase I streets and utility construction should be complete by July 2006. Phase II street and utility plans are being prepared currendy. I I----..n-'--~'\~". -..nmr~"1 I .,............"".\ 11~ . , .'l,,-i~__""iUt L96Z-0L.L-l!;9 =l::i"':=' ~ k2' _:'-~~;=-=~~ oue;; N" 'J)lY1 ~'t'3B 31IHM __ XI'H _,. ",~~~~.~~ Jl\lijO M3,^:>Nmoij t9S'C ==-_ "I _i':_-:::!---::-:=~": t_"'l~~SIlI'~_l(t :)11 'S)IHI3dOHd N't'"~nH8 II1II_.... '---" .._______, ~&J5 SNOISV.3ij '" Z '" '" ... -' '" -' Z CO -' Z zo. ... 0 [D ... 0 -' 0: ~ "'Z 0. 0. [;) ~ -'0 >- ~ 0 a. ~ ~a..i= ~ '" Z C ~ O-,U ::; '" ... '" ... 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WWW,CI.ANDOVER,MN,US CC: Mayor and Councilmembers ~ Jim Dickinson, City Administrator Will Neumeister, Community Developme Director TO: FROM: Courtney Bednarz, City Planner SUBJECT: Discuss Buffering Urban Plats from Rural Neighborhoods - Planning DATE: May 2, 2006 INTRODUCTION This item is intended to provide an update of the Planning Commission discussion from April 25, 2006 and to seek additional direction from the Council on how to proceed, \ \~) DISCUSSION The Planning Commission was divided on whether this item needed to be added to the City Code. The discussion was further divided on whether a menu of requirements should be established or whether less specific language should be used. The minutes from the meeting were not available at the time the packet was finalized, Attached is the draft code section that was presented to the Planning Commission with text changes that were suggested at that meeting. ACTION REOUESTED The Council is asked to give further direction to the Planning Commission to ensure the intent is met and discussed when a public hearing for this item is held. Attachments Draft Ordinance R~Z court1~ednarz / ) CITY CODE TITLE 11: SUBDIVISION REGULATIONS CHAPTER 3: DESIGN STANDARDS ) '---' Section 11-3-1: General Requirements: F, Required Buffer Area: All residential developments constructed with municipal sewer and water shall may be required to provide buffering from rural neighborhoods outside of the City's Municipal Urban Service Area (MUSA) except when adjacent areas outside of the existing MUSA are planned for future urban development 1. Buffer Area Location: Buffer areas shall be located as close to property lines between proposed urban and existing rural properties as practicable. 2, Buffer Area Requirements: Buffer areas shall provide a consistent level of physical separation and/or visual screening to provide a transition between urban and rural developments, The extent ofthe requirements shall be determined by the City Council at the time that the preliminary plat is reviewed, These requirements shall be based on the existing and proposed topography and vegetation within and surrounding the proposed development and may include one or more of the following: a. b. '\ c. 'J d, e. Additional lot width or depth to provide physical separation Tree save areas to provide visual screening Tree planting areas to provide visual screening Relocation of drainage areas to preserve existing trees and/or area for new trees to be planted. A combination ofthe above as needed to provide a significant and consistent buffer area. 2, Exemption: In the event that a significant and consistent buffer is provided by existing trees, wetlands, floodplain or other topographic or hydrologic features, the Council may determine that no additional requirements are necessary, '\ ) ) J ~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN.US TO: Mayor and Councilmembers ~ Jim ))i~kinson, City Administrator G Will,Neumeister, Community Development Director Chris V;chot~, Associate Plannera41 CC: FROM: SUBJECT: Consider Advertisement Signs in Parks - Engineering DATE: May 2, 2006 INTRODUCTION The City Council is asked to consider approving the attached policy for the placement of advertising signs on the outfield walls of baseball fields in City Parks, " DISCUSSION A task force, created at the recommendation of the Park and Recreation Commission and comprised of the mayor, the presidents of the Andover baseball, football, and athletic associations, and two members of the Park and Recreations Commission, considered a wide range of information while creating the policy, The main issues that needed to be decided upon were; who was going to be in charge of the administration of the program, how much would be charged for signs, how the proceeds would be used, the length of contracts for signs, what size the signs should be, whether there should be a uniform color scheme, how sign content would be regulated, and at which parks the signs would be allowed, The decisions that were reached are as follows: 'J Issue #1: Who will administer the proeram? One of the key decisions that needed to be made was who would be responsible for the administration of an advertising program, as this decision would have an impact on other parts of the policy, Initial discussion leaned towards having City staff administer the program, However, after it was determined that any money raised through a program administered by City staff would go to the City's general fund, it was decided that the program would be administered though a joint effort by the baseball, football, and athletic associations, The associations will sign a lease agreement with the City for the use of the park facilities for advertising/fund raising. This will allow the funds to be directed to specific park improvements wanted by the associations, The associations will have to come to an agreement on the details of the administration of the program: who does what will be up to them, not the City, , '\ \.J Issue #2: How much will be chareed for siens? Since the program will be administered by the athletic associations and not the City, they will have the final say on how much will be charged, However, the task force did come up with a pricing system that will likely be used, Each sign will cost $300 per year, with a $25 discount per sign for each sign beyond the first. The minimum price would be $200 per sign, (Example: One sign would cost $300, For two signs, the cost would be $275 each, for a total of $550, Three signs would be $250 each for a total of$750, and so on.) Issue #3: How will the proceeds be used? Proceeds from advertising signs will be used for park improvements, Because the athletic ,) associations will administer the program, they will be able to guide the money towards specific park improvements that they're looking for, The policy requires that all procceds go towards park improvements, minus any administrative costs and the cost ofthe lease agreement with the City, Issue #4: How Ion!! will si!!n contracts be? This is another issue that will ultimately be up to the athletic associations. The task force felt that contracts should be at least 2 years. It is possible that contracts could be negotiated individually with each advertiser, The lease agreement between the City and the associations will be at least 2 years, Issue #5: Will there be a uniform size for the si!!ns? It was decided that for the sake of uniformity, all signs would be 4 feet high and 8 feet long, Advertisers can have up to 5 contiguous signs, Issue #6: Will there be a uniform color scheme? The task force did not want to require a uniform 2-color scheme. However, it was decided that all signs will have black and gold borders on the top and bottom, Signs in center field will be required to be colored in such a way so as to avoid visual interference with the ball. The associations want to keep sign design will be kept simple: a logo/picture and the business name, but not a lot of additional writing like phone numbers or addresses. These standards will be enforced by the associations as they work with the advertisers- they are not included in the City's sign policy. '. Issue #7: Will si!!n content be re!!ulated? The task force agreed that it was appropriate to prohibit signs relating to politics, alcohol, tobacco, gambling, and adult oriented uses, The City will review and approve all signs before installation, A sign permit application will need to be submitted, but the money the City receives through the lease agreement will cover the permit application fee, '._..-J Issue #8: Where will the si!!ns be allowed? The task force agreed that the most appropriate location for the signs would be Sunshine Park, Eveland fields, and the future ball fields at Andover Station North Park, As the City Code is currently written, a conditional use permit would be required for each park before any sign is installed, Since the City owns the park property, the City will need to apply for the conditional use permits. The only condition listed in the code is that the signs not be visible from adjacent residential properties when viewed at ground level. Staff is suggesting that the City Code be amended to make these signs a permitted use rather than a conditional use, while keeping the one condition in place, This would save the time and expense of going through the conditional use permit process while keeping the same standards in place, If the Council agrees that this change should be made, they are asked to direct staff to begin the code amendment process and to remove item #2 from the park advertising sign policy. I \..1 Draft Lease A!!reement A draft of a lease agreement has been attached to demonstrate how/where other areas of concern are addressed, A lease agreement will not be signed until the associations have reached an agreement on how the program is to be administered. If the Council feels that certain items from the lease agreement should be addressed in the Policy instead, or vice versa, those changes can be made. Park and Recreation Commission Recommendation ) The Park and Recreation Commission reviewed the policy at their April 20th meeting and recommended approval. In concept, they also recommended approval of the proposed lease agreement. Attachments Ball Field Advertising Policy Draft Lease Agreement ACTION REQUESTED The City Council is asked to review the proposed ball field advertising policy. If the Council agrees with the policy, they are asked to approve it. Finally, ifthey agree that ball field advertising signs should be a permitted, rather than conditional use, they are asked to direct staffto begin the code amendment process, Re;;V~ted, ~:ota , ) , '\ , \ ) , " ) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW,CI.ANDOVER,MN.US City of Andover Park Advertising Policy It is the policy of the City of Andover not to allow advertising in City parks except as follows: 1. Advertising signs shall only be allowed on the outfield fences of baseball and softball fields at Sunshine Park, Eveland! Andover High School Fields, and Andover Station North, 2, Prior to the sale or installation of any signage, a Conditional Use Permit is required for each park where signs are to be installed, 3. Only the City or a party or parties who have a valid lease agreement with the City shall place signs in the approved parks. 4. Signs shall be a uniform size of 4' high by 8' wide. ) 5, The signs shall be designed so as not to inhibit the ability of players to see the ball in play. 6, Signs shall not be placed prior to April 151 and shall be removed by November 151 each year. 7. Signs relating to politics, tobacco, alcohol, gambling, and adult oriented uses are prohibited, as are signs containing offensive or obscene language. 8. The content of all signs shall be subject to approval by the City of Andover before installation. 9. Signs shall be installed and removed by the City of Andover. Off-season storage of signs shall be the responsibility of the lessee(s). 10. Signs shall be kept in good repair, in conformance with City Code section 12-16- 7-B. The lessee(s) shall be responsible for the maintenance, repair, and replacement of damaged, vandalized, or dilapidated signs. 11. Proceeds from the program shall be used to improve local park facilities utilized by local sporting associations. .J' \ \...../ DRAfT o AN AGREEMENT BETWEEN THE CITY OF ANDOVER (LESSOR) AND THE ANDOVER BASEBALL ASSOCIATION, ANDOVER ATHLETIC ASSOCIATION, AND ANDOVER FOOTBALL ASSOCIATION (LESSEES), GOVERNING THE USE OF CITY PARK FACILITIES FOR THE SALE OF ADVERTISING SPACE 1, The lessees may place advertising signs on the outfield walls of baseball and softball fields at Sunshine Park, Eveland Fields and Andover Station North. 2. The City shall receive 10% ofthe proceeds from each advertising sign per year. Full payment shall be made by October 1 st of each year. 3. All signs shall conform to the City of Andover Park Advertising Policy. 4, All signs shall be maintained during the season and stored during the off-season by the lessees, 5. Any damage to the park property caused by the sign program shall be paid for by the lessees. " \-.J 6. Sponsorship, promotion, and administration of the advertising sign program shall be the sole responsibility of the lessees, 7. The City reserves the right to terminate this lease agreement if the terms of the lease are not met. 8, An annual report of income and expenditures of advertising funds shall be presented to the Park and Recreation Commission, 9, The lease agreement shall expire on December 31, 2007, and is renewable upon agreement by both parties for two-year periods. By President: Andover Baseball Assn. By City of Andover By President: Andover Athletic Assn. By City of Andover By President: Andover Football Assn, ~J '~ ~J :J 0) C I T Y 0 F NDOVE 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN.US TO: Mayor and Councilmembers ~'" Jim Dickinson, City Administrator ' Will N,wnei,tcr, Commun;ty Developm . t Dhecto, CC: FROM: Chris Vrchota, Associate Planner17-'- SUBJECT: Consider Amendment to City Code/Scoreboard Advertisement- Engineering DATE: May 2, 2006 INTRODUCTION The Andover Football Association has approached the City with a proposal to install an electronic scoreboard at Prairie Knoll Park. They would like to sell advertising space on the scoreboard to help pay for it DISCUSSION Currently, the only advertising signs allowed anywhere in City parks is on the outfield wall of baseball and softball fields. These signs require a conditional use permit In order to allow scoreboard signage in City parks, the City Code would need to be amended. The Park and Recreation Commission reviewed this proposal at their April 20th meeting and were in favor of it ACTION REOUESTED The Council is asked to direct staff as to whether or not they want to start the process of amending the City Code to allow advertising signs on scoreboards in City parks. Attachments Scoreboard Example and Specifications ~~tt<<L Chris Vrchota I L . " Non-Backlit Logo Panels . Rugglt::l aluminum cabinet . DesIgn staff available for graplc layout asslstan:e . No speCIal mounting required ~J .:J ... ~,1 & ~ " '\ ''--.J ~ ~ ;& ~ ~ ~ ~ ~ ~ 4 ~ ~ o o :J ~ :<A) ;... ~ i.J b P ~ tb fb ~ ~ l'e'. ~ r;.iJ ~. fi"+.: ~, ~j;,-:( ~', ~. I' ~1t,~;: ;J.'.' ~:.; \ ) 1=":,,..'.,'..,., '''>::::: S" ~:~:. ~;~~/. I~';n Rtv. - :." ','~,,'.,.,:: , ~~C, I' .-J MOUNTING RACKETS AD PANEl (0PT10NAL) 14'-0" 7'-0" TO 9'-0" .t ..- B 4'_0" SCORE!lOARD A ~ KNOCKOLITS FOR POWER &: SIGNAL CONDUITS CONTROL SIGNAL CABLE IN CONDUIT 1 PAIR, 22 AWG DEPTH J ---- TO CONTROL LOCATION ---- TO MAIN POWER BREAKER PANEL DIAMETER *--l REINFORCED CONCRETE FOOTINGS REAR VIEW ELECTRICAL FB-824 & 50-824 POWER CABLE Ml!SI HAVE A SEPERATE GROUND CONDUCTOR. SCOREBOARD ~ BE CONNECTED TO A GROUND ROO AT SCOREBOARD LOCATION. FOOTING DIMENSIONS ARE SUGGESTIONS ONLY, PROVIDEO TO ASSIST WITH ESTIMATING INSTAUATION COSTS, AND ARE NOT INTENDED FOR CONSTRUCTION PURPOSES. COLUMNS AND FOOTINGS MUST BE DESIGNED BY A STATE UCENCED ENGINEER, DAKTRONICS DOES NOT ASSUME ANY LIABILITY FOR ANY INSTALlATIONS DERIVED FROM THIS INFORMATION OR DESIGNED AND INSTALLED BY OTHERS. 'lEllTleAI. DlSTAIlCE CA) MODEL FB-824 &: 50-824 ~ PAllEt. co\JaIIi!:D DESlClI l\1~D VELDCIlY HEICHT HEICHT (B) 10 FT liotlE .('-0- 2FT 6'-0- .(FT 8'-0- I-\OIiE .('-0- 2FT 6'-0- .(FT 8'-0- I-\ONE .('-0- 2FT 6'-0- 4FT 8'-0-1 12FT 1.( FT A NOTE ABOUT BEAM NOMENCLATURE: For a typical beam. W12x30 far example, "W" stands far "Wide-Flange Beam". The first number (12) is the approximate front to reor dimension of the beom in inches. The second number (30) is the weight per foot in pounds, This numbering is standord in the steel industry. Widths vary from 4 to 8 inches in this charL FOOTING = DIAMF:rER X DEPTH t.Ml DAKTRONICS. INC- 8ROOKtNGS, SO 57006 P~ OUTDOOR INCANDESCENT SCOREBOARDS 1l1tE: INSTAUATION SPECIFICATIONS, .B-824 &: SO-824 1lfS, 1Ir: BPETERSON DRAWN 1Ir: BPETERSON DAlE: 02FEBOO flr/lSIl>>I APPR. Sf: St:AI.,E, 1-80 DAn: _ CCUlllH SEl:l1ONS .. FOOTiNGS APPR. 20DECOO DE5Cl!IP11CN 1091-R10A-127287 IIr \ ."_1 , , ) \ ~l FB~24FOOTBALLSCOREBOARD SPECIFICATIONS This football scoreboard displays period time to 99:59, HOME and GUEST scores to 99, and indicates QTR (quarter), When period time is less than one minute, scoreboard displays time to tenths-of-a-second. This scoreboard is shown with optional striping, Model Digit Digit Technology Description Max Power Volts Amps Weight FB-824-11121 LED 7 segments (1) 300W 120 2.5 200 Ib (91 kg) PRODUCT SPECIFICATIONS PRODUCT SAFETY APPROVAL: ETL listed to UL Standards 48 and 1433, Tested to CSA standards and CE labeled for outdoor use. DIMENSIONS: Height 4'-0", Width 14'-0", Depth 6" (1219 mm, 4267 mm, 152 mm) CONSTRUCTION: Alcoa aluminum alloy 5052 for excellent corrosion resistance. DIGITS: All digits have a nominal size of 24" (610 mm) high. Digits and indicators can be dimmed for night viewing, CAPTIONS: HOME and GUEST captions are 12" (305 mm) high. QTR (quarter) caption is 10. (254 mm) high. Captions are white vinyl, applied directly to the display face, CABINET COLOR: More than 150 colors (from Martin Senour4" paint book) are available at no additional cost. Notes: 1, Seven bar segments per digit; red (-11) or amber (-21) PanaVie'" LED digits, 2. TNMC LEDs are the same color es the scoreboard LED digits. SL072605-02234 Page 1 of 3 DAKTRDNICS,INC For faster service call the appropriate Sales group toll-free: 800-DAKTRONICS (800-325-8766) General Sales 888-DAK SCORE, (668-32&-7267) High SchoollParl< & Rae Sales 888-DAK SIGN (888-32&-7446) Commercial Sales 800-558-8526 Business Communications Sales 888-DAK llME (888-325-8463) CollegeJlJnlverslly Sales 888.cHRONOEK (886-247-6633) Auto Rating Sales 331 32nd Avenue, PO Box 5128, Brookings, SO 57006 Phone: 800-325-8766 or 805-697-4300 Fax: 805-697-4700 www.daktronics.com E-mail: sales@daktronics.com / ''\ "~--,I \ / @ CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule EDA meeting DATE: May 2,2006 INTRODUCTION The Council is requested to schedule an Economic Development Authority (EDA) meeting at 6:00 pm before the May 16,2006 City Council meeting. DISCUSSION I Tentative agenda items for an EDA meeting have been identified as follows: 1, Update on Economic Development Activities 2, Letter of Intent - PresentationlReview 3, Purchase Agreement Review/Approval 4. Other Business Other items may be added upon request, or the meeting will be cancelled if no new information comes forward on the identified agenda items ACTION REOUIRED Schedule an EDA meeting at 6:00 pm before the May 16,2006 City Council meeting. CITY OF NDOVE ~ 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Administrator's Report DATE: May 2,2006 The City Administrator will give a brief verbal update on various items of interest to the City Council and to the residents at the meeting, Listed below are a few areas of interest: / 1. Administration & City Department Activities 2. Update on Development Activity 3. Update on Public Improvement Projects 4, Community Survey Progress Update 5, Legislative Topics 6, Meeting Reminders 7. Miscellaneous Projects Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made, '- "- . 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J:; VI 0[5 ':!:!.I;; II w Iii 1:1,,0 , ~~ li:w I;; 5 ~R ~ ~ ~zwo d 0 ~ ca~ (5 Vlb ):~j ~ I.... .... 0 II) w~ ,,>r~~, ~ g ;j~ I ~~ g ...I 0:'''' G ~,,~ zS~ ~ ~o ...I';:: b ~ g~ ~!f~ 8i-1 :ft.!. -c:. 2 IX 111 ::::EVl2. ~ ~ ~ o o o " :5 ~ ~ " :; '" ~ o ~ i is w ~ ~- u ~ ~ g 8~ ~ m :i ~ ~~ ~ ~~~ t;t w t:: tjo I ~ ~ ~~ 5 I 1-....!iVl ~ ~ III) 0 ...I ~ 8 ~~ ~ ~ .... IX ~2. Q. l? t;; ~ ~ In o ~ ~_ S. JO~ ~ ~-1S"i ...i w::::E tii -~ i3~-;- ~ ~~ ~~~ e I;;~ ~~~ ~ ':!- 15 ~ ~ ~o :-..J~ t:t g.., ~fr~ ~ . N !>l,X,:! ~ N" !i: )(~ 0 ::>. ..., 0 V) N'C V) ....'U-on:go-Kt\r......,..T\oan....\.'I1...-M-lIi:L..ODt\..n......'oI ........&6"'8\'01 _O'UIIIXlC ">,14li ~ ~NDbVE~()~i~ DATE Mav 2.2006 ITEMS GIVEN TO THE CITY COUNCIL ~ Comprehensive Annual Financial Report ~ Preliminary PlaUParkside at Andover Station ~ Grace Lutheran Church PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT AGENDA. THANK YOU. G:ISTAFF\RHONDAAIAGENDAICC L1ST,doc , . 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CLANDOVER.MN.US TO: Mayor & Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Item for May 2, 2006 City Council Meeting DATE: May 2,2006 The City Council is requested to receive the following supplemental information. Add-On Item. Arbor Month Proclamation ~ G:\STAFF\RHONDAA\AGENDA\SUPPLEMENTAL\supplemental 5-2-06,doc ~Vh v ARBOR MONTH PRO CLA MA TION WHEREAS, the City of Andover realizes the many benefits trees have to offer; and WHEREAS, the City of Andover understands the importance of planting trees and encourages those that reside in the City to plant them. NOW THEREFORE, BE IT PROCLAIMED that the month of May in Minnesota is Arbor month. :Micliae{ ~ qamaclie :Mayor of .JLndover (Date ^ '/A'\