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Home My WebLink AboutCCAC May 1, 2006 , '1 'J S1\NDOVER~ CommuniS' ~nk" Andover Community Center Advisory Commission Monday, May 1,2006 7:00 pm Andover Community Center Community Room B 1. Call to Order - 7:00 p.m. 2. Approval of Minutes - Monday, April 3, 2006 , '\ 'J 3. Capital Improvement Plan 4. Staff Updates · After School Gym Update · Review Outstanding Items Reference Sheet · Mailings to M.S. and Elementary's · Punch Cards · ACC Activities · Audited Financials 5. Other Business 6. Adjournment :~ Capital Plan City of Andover, MN "- ',---, ' Project # 08-44000-01 Project Name Kitchen Equipment - Fryer/Grill 2007 thru 2011 @ Type Equipment Useful Life 15-20 Years Category Equipment Priority 2 - Medium Cnntact Comm Ctr Manager Department Community Center ..... e. ~ Description I A grill and fryer for expanding the menu at the Community Center concessions. Justification I When the concessions was built, the hood and steel wall guards were installed. This would be the next step in finishing off that area. The YMCA would in the end share in the cost to purchase. Expenditures Equipment 2007 2008 7,000 7,000 2009 2010 2011 Total 7,000 7,000 Total () Funding Sources Community Center Operations 2007 2008 7,000 7,000 2009 2010 2011 Total 7,000 7,000 Total Operational Impact/Other I The additional revenues from the sales of "hot" food items would help pay the equipment off over the years. There would be some additional costs when it comes to hiring a cook to prepare the food. '0 Capital Plan City of Andover, MN /-.... i I '----' Project # 07-44000-02 Project Name Carpet - West Side Entrance 2007 thru 2011 Type Improvement Useful Life 10 Years Category Improvements Priority 2 - Medium Contact Comm Ctr Manager Department Community Center Description Install carpet tiles inside the west end doors. Justification The carpet tiles would give the entrance a more finished look. In addition during the winter months it would keep snow/salt/sand from making it's way down the hall. The tiles are nice because they can be replaced as they go bad, without having to changeout the entire carpet. Expenditures Improvement 2007 8.000 8,000 2008 2009 2010 2011 Total 8,000 8,000 Total (J Funding Sources Community Center Operations 2007 8.000 8,000 2008 2009 2010 2011 Total 8.000 8,000 Total Operational Impact/Other I It would save staff from having to mop or scrub the entrance area as much. It also would be safer in the winter months due to the concrete floor getting slippery. (j Capital Plan City of Andover, MN 2007 thru 2011 /'..... ( , \......r Project # Project Name 07-44000-01 Walk Behind Floor Scrubber Type Equipment Useful Life 7 Years Category Equipment Priority 1 - High Contact Comm Ctr Manager Department Community Center Description I A new walk behind floor scrubber for operations at the Community Center Justification J The floor scrubber would be used throughout the Community Center. The field house alone needs to be scrubbed every week, and at 16,000 + square feet a new floor scrubber would help. In addition to the field house, we would use the scrubber in the ice arena locker rooms and hallway, main street, and concessions lobby area. Expenditures Equipment 2007 7,500 7,500 2008 2009 2010 20ll Total 7,500 7,500 Total / " ~-) Funding Sources Community Center Operations Total 2007 7,500 7,500 2008 2009 2010 20ll Total 7,500 7,500 Operational Impact/Other I The floor scrubber would allow us to continue to maintain the facility at a high level. o , \ '---/ CITY OF NDOVE @ 15200 HANSON BLVD. . ANDOVER, MINNESOTA 55304 . (763) 767-5100 FAX (763) 755-2129. WWW.CI.ANDOVER.MN.US TO: CC: Andover Community Center Advisory Commission FROM: Erick Sutherland - Rec. Facility Manager SUBJECT: Review Outstanding Items DATE: April 26, 2006 Issues list as of ) -- COMPLETED PROJECTS .:. Marketing Brochure - continue working on mailing lists. .:. Punch Cards are finished and go on sale 5/1/06 .:. Updated and re-distributing facility emergency plan. .:. Bad check policy has been set with help of City Attorney's office. ON-GOING PROJECTS. Q CIP - Working on items for the CIP. All purchases over $5000.00 over the next 5 years go on the CIP. The list gets updated once a year. Q Facility Manual - The facility manual is taking shape. It will be made up of several separate manuals and memos. Q Safety Manual - This will address all chemicals and safety issues at the Community Center. This item will be included in the citywide safety manual. Q Mailin~s - Working on a database and mailing to over 800 day care's promoting the field house as a place to use for recreational time. Also working on a mailing to senior groups. Q Andover Hoops - Continue marketing and promoting the Andover Hoops Adult B'Ball League. Q Facility Invoicinq - Staff is learning a new invoicing software program. This software will enable us to streamline all invoices, and track all payments better. Q Fun Fest - Staff continues to work out details as we make our way toward July. ON HOLD OTHER ITEMS OF INTEREST Note: If you have any items that you would like to add to the list, let me know at the meeting. , '\ '_/ Erick Sutherland j Andover YMCNCommunity Center Community Room Schedule (hosted by localendar.c... Page 1 of 1 \ Andover YMCA/Community Center Community Room Schedule May 2006 " I Sun II Man II Tue II Wed II Thu II Fri II Sat I 30 May 1 2 3 4 5 6 3 PM -7 PM 3 PM - 5:30 PM 3 PM - 5:30 PM 3 PM - 5:30 PM 3 PM - 5:30 PM 3 PM - 5:30 PM 9:30 AM -11:30 Room,A & B-= Room A_:,Y outh, Room A ,-Youth Room A ,-Youth Room_A.:..Vouth Room A -Youth AM Andov!1r..WQmE!~ Initiatives Initiatives Initiatives Initiatives Initiatives RQQ!ll "'--=,Wells ofTQQaY 7 PM - 9 PM 6 PM - 7:30 PM 6 PM -7 PM 6:30 PM -10 PM 6 PM - 8 PM Eargo_$!1minar 7:30 PM - 9:30 Room_El_:ACC Roorn.A. &.Il-= Room A,=_GS RoomA--=-ABA Room A_= Conger PM Advisory Natures..Run Iroop...311 B-day Party Room B - AHYHA Commission Assn. Board Mtg 7 8 9 10 11 12 13 6:30 PM - 10 PM 3 PM - 5:30 PM 3 PM - 5:30 PM 3 PM - 5:30 PM 3 PM - 5:30 PM 3 PM - 5:30 PM RoomA&B- Room A - Youth Room A - Youth Room A - Youth Room A - Youth Room A - Youth AHYHA Board Initiatives Initiatives Initiatives Initiatives Initiatives . Meeting 6 PM - 8 PM 8:15 PM -10 PM 6:30 PM - 7:45 7 PM - 9:30 PM Room B - Boys Room - B - YMCA PM Room B - Pack HS Booster Club Kirk Room B - Girt 601 6:30 PM - 8:30 ScouUrool1..n~ 7 PM - 8:30 PM PM 7 PM - 8:30 PM Room A : Room_A...: Room_A- TrQQI1 ~dQveLWome~ Brovmje.s_#j~I1 678 ofToday 14 15 16 17 18 19 20 7 PM - 9 PM 3 PM -5:30 PM 3 PM - 5:30 PM 3 PM - 5:30 PM 10AM-12PM 3 PM - 5:30 PM Room A_- Room A=...Youth Room_A"':'youth Room A ::'( outh ROornA-..Medica ROornA~outh Andover Initiatives Initiatives Initiatives 3 PM - 5:30 PM Initiatives Traveling _BEl 7PM-9PM 8:15 PM -10 PM 6 PM - 7 PM Room A ,Youth Assn. Room A :Troop Roorn_B...:.YMcA ROQrn_A.=-GS Initiatives 609 Kirk Troop 317 21 22 23 24 25 26 27 6:30 PM -10 PM 9AM-5PM 3 PM - 5:30 PM 3 PM - 5:30 PM 3 PM - 5:30 PM 3 PM - 5:30 PM RQom..A.&.lL: RQQm..A &_B - Room A - Youth Room A - Youth Room A -_Youth Room A - Youth AHYHA Board YMCA Aquatics Initiatives Initiatives Initiatives Initiatives Meeting Retreat 5:30 PM -g PM 6:30 PM - 7:45 3 PM - 5:30 PM Room A - PM Room A - Youth BridgeUnk Room Boo Girt Initiatives Scout Troop 322 6:30 PM - 8:30 PM Room..A...: Brownies #1371 28 29 30 31 1 2 3 ~ 3 PM - 5:30 PM 3 PM -5:30 PM 3 PM - 5:30 PM 3 PM - 5:30 PM 9:30 AM - 11 :30 Room A - Youth Room A - Youth Room A - Youth Room A - Youth AM Initiatives Initiatives Initiatives Initiative~ Room A -_ Wells 8 PM - 9 PM EargQ.$e_rninar RQomA.&_B--= Memorial Day Larson,6,:D,ay Party I Sun II Man II Tue II Wed II Thu II Fri II Sat I Ilocalendar.cmn I http://www.localendar.comlelsie? JSP= PrintableCalendar&context= None 4/25/2006