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Home My WebLink AboutWK May 23, 2006 Sl\NDbVE~ 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN.US City Council Workshop Tuesday, May 23, 2006 Conference Rooms A & B 1. Call to Order - 6:00 p.m. 2. Presentation - Northern Natural Gas 3. Continued Discussion - Special Assessment Policy - Engineering 4. Discuss Park Dedication Study 5. Discuss Expansion of City Hall Garage - Engineering 6. Discuss 2006 - 2007 Council Goals 7. Update on 2007 Budget 8, Other Business 9. Adjournment @ C I T Y 0 F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN.US TO: CC: Mayor and Council Members Jim Dickinson, City Administrator FROM: David D. Berkowitz, City Engineer SUBJECT: DATE: Continued Discussion - Special Assessment Policy - Engineering' May 23, 2006 INTRODUCTION The City Council has directed staff to evaluate the City's current road assessment policy as it pertains to reconstruction (City's Mill and Overlay) projects. The City Council is requested to review information provided, discuss issues and direct staff on how to proceed with the road assessment policy. DISCUSSION At the April 25, 2006 City Council Workshop the road assessment policy was discussed in detail. The Council directed staff to evaluate special assessing a percentage of the improvements to benefiting properties and covering the remaining cost through the City's Road and Bridge fund. Also requested was to analyze an increase in the tax levy designated toward reconstruction projects. By increasing the captured net tax capacity from I % to 2%, an additional $273,202 could be put toward reconstruction projects. The current captured net tax capacity dedicated to road reconstruction projects (I %) is $489,932, 1.5% would increase the dedicated amount to $626,533 and 2% would generate $763,134 per year to be allocated for such projects. Special Assessing the benefiting properties 30% of the total project cost for each development area and increasing the captured net tax capacity there would be enough funding to reconstruct $800,000 to $900,000 of improvements per year. Included in the staff report is a draft copy of the 2007-20011 Capital hnprovement Plan Mill and Overlay item that shows the proposed projects for the next 5 years. A map of these areas will be available at the meeting. As you may note, the City is currently in the process of catching up on projects that are well over due. There are areas in need of reconstruction, but due to the funding constraints they will have to wait until after 2011. Also attached is a list of developments with the lowest Overall Condition Index (OCn. Many of these areas are not identified in the CIP. In today's dollars there are $5.5 million that will need to be reconstructed between 2013-2017. The point I would like to make is that there is a need to be aggressive with the reconstruction program and an $800,000 to $900,000 project per year is toward the low end of what the need is. ACTION REOUIRED The City Council is requested to review information provided and direct staff on the next step toward revising the road assessment policy. Respectfully submitted, ~~w~ /' Attachments: 2007-2011 Draft Capital l1p.provement Plan for Mill & Overlay Projects & List of Potential Mill & Overlay Proj ects ./ Capital Plan City of Andover, MN Project # 07-43100-03 Project Name Annual Street Mill and Overlay 2007 thru 2011 Contacl City Engineer Departmenl S treels / Highways Type Improvement Useful Life 20 Years Calegory Streets/Highways Priority I-High Description The Street Mill and Overlay projects will consist of milling the existing street surface and constructing a new asphalt surface. Minor shouldering and restoration work will be included with the project. In developments that have existing bituminous curb or no curb or ditch, concrete curb and gutter will be constructed, 30% of the total project costs are assessed to the benefiting properties in each development. This program helps to maintain the integrity and value of the communities street infrastructure, @/HlfiJ" Areas to be reconstructed are shown on the attached maps and are listed below: 2007 - Lund's Evergreen Estates 2nd, 3rd, 4th & 5th Additions 2008 - Stenquist Addition, Woodland Ridge 2009 - Johnson's Oakmount Terrace, Indian Meadows 3rd Addition, Ivywood Estates, Grow Oakview Estates 2010 - Genthon Ponds, Rolling Forest, Nordeen Addition 2011 - Xenia / Vinla e, Lan seth-Thrane 1st & 2nd Additions, Olesen 2nd Addition Justification I The streets in these neighborhoods are in excess of20 years old and are in need of rehabilitation. The intent of this Street Mill and Overlay is to provide the community with a high quality transportation system and maintain a constant upkeep of the City's street infrastructure, Expenditures Construction 2007 1,013,158 1,013,158 2008 850,153 850,153 2009 848,214 848,214 2010 789,204 789,204 2011 899,104 899,104 Total 4,399,833 4,399,833 Total Funding Sources 2007 2008 2009 2010 2011 Total Assessments 303,948 255,046 254,464 236,761 269,731 1,319,950 R & B - Overlays 709,210 595,107 593,750 552,443 629,373 3,079,883 Total 1,013,158 850,153 848,214 789,204 899,104 4,399,833 Operational Impact/Other I The rehabilitation of the streets will reduce the routine maintenance (Crack sealing, pot hole patching, etc..) in the area. Long tenn, this reconditioning will prolong the structural stability of the roadway making for a longer serviceable life, Wednesday, May 17, 2006 .l!I u .. 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" > ~ ~ 0. 5. . . e c , B 0 . ,.. , c ~ ~ 0> .i<- c .. .g t c ~ g 0. $ >- ~ VI ~ 1;: u 0 ~ " N ~ aaN Qi roai;} ~ ::~ "'":""':0 ~ r-..co..... ~ ':':': ONM,S;U"l .8g~8 I-NNC">lN @ 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW,CI.ANDOVER,MN,US TO: Mayor and Council Members ID Jim Dickinson, City Administrator(,j ~ Will Neumeister, Director of Community Developmenta6t-- CC: FROM: SUBJECT: Discuss Park Dedication Study DATE: May 23, 2006 INTRODUCTION The Council is asked to review information contained in this report and determine whether the staff should begin to update the park dedication study and examine other factors that determine the park dedication fees. DISCUSSION The reasons it is felt that there should be an updated study include: 1. The upswing in the value of raw land over the last two years. 2. Questions raised by the Sophies South developer cause us to want to examine the methodology used in determining park fee calculations when land and cash are required. 3. Calculations on density for the Rural Reserve at 3 units per acre affect assumptions in number of units and park needs at full build out. 4. Comparisons from October 2005 show that other developing cities are higher than Andover and we may be falling behind (see attached table). These issues and factors and others will need to be thoughtfully incorporated into the update. Staff feels it is important that the Council authorize the study and examination of our policies and procedures to begin at this time. The City's Comprehensive Plan is due for updating by 2008. The Parks Chapter is just one of the many chapters that will need work, but based on the points listed above, it is recommended by staff to begin the process to study the fees and policies this summer. The Parks and Recreation Commission will be involved in reviewing the report. The Council will need to be involved to identifY the needed parks in the Rural Reserve Area. ACTION REOUESTED If it is authorized, staff will write a detailed report on our policies and procedures and also update the study If it is determined that the rate needs to be studied, then this summer is the perfect time to perform the update to the study. If a fee change is needed, the study could be completed by this fall and any rate change could be adjusted in the 2007 Fee Ordinance, that would be adopted in January 2007. Respectfully submitted, //L Will Neumeister Cc: Dan Masloski, Park and Rec. Commission Chair "-, ~ (I) .... o CO 3: .... 3: 02t.Q Qi II (I) .c'C.c c:cc: O"'j 0 C:~E+:i ,g~E~ .!l!ooo co~Uco 1ii ...,;u = ~"2 e o en ~ C1J ~o_o (I) (I) (I) -.... 15 a. 15 g c II c: .... (I) III (I) .... (I) (I) Q) .eUlo:::Ul a. III (I) 0::: :> ~ ~ o 0 co co .... .... (I) (I) a. a. 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Berkowitz, City Engineer SUBJECT: Discuss Expansion of City Hall Garage - Engineering DATE: May 23,2006 INTRODUCTION The City Council is requested to discuss the expansion ofthe City Hall garage that is located west of the City Hall. DISCUSSION The City Hall garage expansion has been identified in the City's 2006-2010 Capital Improvement Plan (CIP). Plans have been prepared by the Andover Building Official and quotes have been received by two reputable contractors to do the work. Included in your packet is a plan drawing, site plan, specification and contractor quotes. The CIP identified a project cost of $20,000. The low quote for the building only is $30,623. Items not included in the quote are paving, retaining wall, painting, heating, electrical and landscaping. These items would be completed by Public Works staff or outside contractors, Facility Management would be willing to construct the building and complete all the other listed items for a total budget amount of $25,000 to $30,000, The majority of the work would need to be done in the fall to accommodate work loads. BUDGET IMPACT The City Hall garage expansion would be funded by the Capital Projects Levy ($20,000) and Capital Equipment Reserves. ACTION REOUIRED The City Council is requested to review the information provided and presented and direct staff on how to proceed. Respectfully submitted, Q~O~ David D. Berkowitz Attachments: Plan Drawin{Site PlaKSpecificatio~d Contractor Quote; -0 ~ s::::L T 4:: ... I I- '- ~ l- I- I- , i-t I- '- '- l- I- l- I- f- l- I- I- \ - l- I- I- ~ ~ 1 I-- I-- l- I- I- ~ I I-- '- - l- e) l- I- l- . I I- '- f- I-- \.rI - l- I- ~ , - - - - ;) \:J I - - I- - - - -, r- tJ I, ~ - I-- I - - - - - :j II I- - I- \jl I ,- - - - 0 ,I - - '::t> <. - - '- ~ 11 I- - ::t:. l- e... - l- N 1 :- - (j") .t::. II I-- I-- f'i ~ I- i I- - \:1-:; I 1-, '- - I- .t::: ! - - ~~, - - .. '1-= I- - - ~ l- e... - l- x.. Ii l- I-- - !- ~ l- I- f\J ,I I I- - - , I I- '- - I- ~ I-- - - I l- I- - I-- I l- I- I- I- - I 1-1 I- -.1- I- I -, - HI-LI- I I- L f-; - " I ' tl-I- '- f- I : I- f-.~ f- '- 1-; - I I I H -{ I- - tfd=1- = I , I "f- I-r-_ l- i-- - r "'- .. - - i l- I- - I - .. I \ - ! - - I-- - - -- .' f- ~ ...J _ _ " I J- L - I I I- - - I- I ,i- I- - I I - I- - - I- I l- I- - I - 1- - - ,- I 1- I- - 1 I I- - - ~ , I l- I- - I- - I- '- I l- I- I-- l- I- I- - fu l- I l- i- l- I- ! - I- I-- I-j- I- 1-1 l- I I ,1-1-- l- I- l- f:!] f-- , l- I- l- f- , I- - l- I- I::) I- - I- (VI I-- - I- - - I- -;:::: , I-- - l- I- i- I- ,- I- {'fl I - .. - - W - l- E. I- - I- -- I- :... '- , I- - - I-- - , - - 1- ; i-- - I-- - - l- I_ I I- - - I-- I I i - - l- I - i- - - 1\r I I ,... - l- I- - - - X I- I I-- I- '- , L - - - i v-. I :j I _l , I I- -I- 1-1_ I 0 ()Q , ~ I- - - f- - f-~ .2::: I ~ - - ()\ 11--1- I I I- - - ,= 0, l- I- Ot l , , l- I- e... I- - /. - '- - I-H i...- l- I- , ~ ( - I- ;... ~ .. I- - I- I-i L ~ I I '- - I-~-'- N ~, I- - I- b - I - I- - r- I I- "i ( I- - l- I-- I \) '-I-I-j 1--1-1- &'l ,- I " ; I- I-- -- ~ o -I -< ~o ~., fTl (j))> Sz )>0 o < fTl ;0 ~ II N O~ P I 1 I I 1 /j 1---<-..1 1 I 1 1 I I I I ~o;u \"' I'\. I .......____ 1 I I \ \ '\. ....... --;oQ-. - '" G> I I ^ L.1 WALL (LeV. 896,00 + 697,00 " ..., 1<;) ISO I}> <;) Irl I~ 10 o 1;0 Irl r Irl < 1 '" I~ 1:---1 1(J1 I~ I I e CITY OF ANDOVER GARAGE ADDITION PROJECT Install a new double door two stall - 24 x 26 garage addition to existing 26 x 62 garage. 1. Excavating stepped footings - 8" x 16" 2. Foundation block - 8" with decorative exposed block facing the west and north side of building. 3. Tie rods tied into existing block to hold exposed foundations west wall. 4. The City will supply sand to back fill new garage floor. 5. Installing 3 %" of concrete for garage floor. 6. Install- brick front - city will supply. 7. Install siding on new addition. 8. Install soffits/facia on new addition. 9. Supply and install all of the framing required to building garage addition, studs, sheathing, rafters, anchor bolts, sheetrock (including existing garage wall) insulation of walls and ceiling. 10. Taping and spraying' of ceiling. 11.lnstall insulated garage doors with closures. 12. Tear.off existing shingles and shingle entire garage new and old. Supply dumpster. 13. Install opening in old garage wall sized to receive a 2'.6" door framed and finished. Cut and patch floor where block is removed for opening. 14. Remove existing siding, facia and soffits on garage so it can be tied into new garage. / 15.lnclude permit to cost of bid price. BID DOES NOT INCLUDE: driveway, painting, heating,electrical, landscape Since 1982 Professional Touch Painting & Renovating, Inc_ 3931172-dLane NW, Andover, Minnesota 55304 Office: (763)753-5379 Fax: (763)208-9215 E-anail: I.picotte@coancast.net MN License #4648 May 8, 2006 Proposal #2406-101 To: City of Andover Attn: Phone: Fax: PROPOSAL We herebv submit this proposal for the followin!!: Garage addition proiect Excavate for floating slab 24' X 26' with 6" to-p block as per drawing. Tie rods into existing slab to hold new slab into original. Remove sofit and fascia on West wall of existing garage to tie into. Remove siding on West wall and save for North wall of new garage. Frame up new garage as per drawings. Install new roofing on the entire garage. 15 sq. Install original siding on North wall. Install new siding on new West wall. Install new aluminum sofit and fascia to match original. Cut into the original West wall a 2'6" X 6'8" Service door. Install 2 new garage doors - 9' X 8' to match existing. Match brick Piers to existing brick provided by City of Andover. Sheetrock, tape and texture interior of garage. This transaction may be canceled at any time prior to midnigbt of the third business day after the date of this transaction. All materials are guaranteed to be as specified. All work to be completed in a neat and workmanlike manner. Any alteration or deviation from the above specifications involving extra labor and or materials costs will be executed only upon written orders from and authorized agent and will become an extra charge over and above the agreed amount. PLEASE RETURN YELLOW COPY WITH PAYMENT Since 1982 Professional Touch Painting & Renovating, Inc_ 3931172-d Lane NW, Andover, Minnesota 55304 Office: (763)753-5379 Fax: (763)208-9215 E-anail: I.plcotte@coancast.net MN License #4648 We propose to furnish the above specifications for the sum of: Thirty Thousand Six Hundred twentv - three Dollars and no/cents $30,623.00 Pavments to be made as follows: Deposit: $ 0.00 Balance due upon completion: $30,623.00 CONTRACTORS ACCEPTANCE Work to be started on or before 2006 And substantially completed on or before 2006 Contractor Licenses #4648 OWNERS ACCEPTANCE These terms, specifications and conditions are satisfactory and are hereby agreed to. You are authorized to do the work as specified and payment will be made as outlined above. The owner upon signing this agreement represents and warrants that he/she is the owner of the aforesaid premises and that he/she has read this agreement. Owner Date ,2006 Owner Date ,2006 PLEASE RETURN YELLOW COpy WITH PAYMENT ~05/11/2006 07:53 FAX 7637672345. SEMLER HOMES 141002 '" J:87S ~4'ltiollr~t\{'Wl!Y;Nw "Ai\illlYcr, MN 5$304. .. .... 763'7$47SS'j'~,J!)IX'l63~7~7".2~~5 .. City ()fAitdQVCt:jG~jt~g~AdditiOl1" Proposed Bid Date 4~24-:O6 . . : P't(iposed ilid fot' 24 ~ 26 GarAge AdditiQfi'to~~lstli1g: ~6 x 6~Garage '. . . JUiI Price -$3~219'. . (lirice ptotectigiifot ~O: dayslrorn Bid Date) .....Bidtoinclude: . . . Digging & Backfiiiing:Bas:ement . . Brick Front{per ,slJbmitted Pla;l1) . Siding & Soffit (3 Sides) (complete new faii9iaqnfrQjlt {)fg~rageonly) ..... .... ARMasol'fi)'{24 x 26 Slab Only) . : All Lumber & Sheetrock materials "Taping& Spraying of Ceilings . InsulMiou . . . Insulated Garage Doors perPlan.' Tear offexistingShingles (26 x 62) '. Reshingle existing 26 x 62 Gar<\gewith24 lL26..M.tl!itlon ." Framing Labor . . Clean Up costs . . $500 Credit . llidtloes.liothlCliid e: .' Driveway' .,' .",.Painting' . ,fI eating .' Ekctrical Landscape. .' StlNey . Pel1'l1it .<\Vindows ..... . ': Service Boors .'. (2" ~-; . . . ".::..;', ... :.....:.:.:... ..... ..' . ....... '" .......,_.:.._...".,.-.".;-~.. ............:.....',~ .........A~"t. . .~/4+. _,,, '.' - . .' . @ C I T Y 0 F NDOVE 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Discuss 2006-2007 Council Goals DATE: May 23,2006 INTRODUCTION Attached for your review is an updated table displaying previously adopted goals discussed at the April 25th workshop meeting. Goals that were completed or where no further action was needed were removed. The table displays the goals, priority and present goal status. The following scale outlines the goal priority scores: 0= No action necessary. 1 = Very low priority, work on only when other goals are completed. 2 = Low priority, work on to complete as time permits. 3 = Medium priority, pursue goal on a continual basis to complete by next spring. 4 = Aggressively pursue, work on to assure completion as soon as possible. At the meeting I will review briefly with the Council the table and be available to answer questions. DISCUSSION After reviewing the remaining 2005~2006 goal progress, the Council will be requested to discuss and provide specific goals for the coming year. The goals will be use by respective departments to formulate work plans and budgets. The following two issues were discussed briefly at the April 25th workshop and could be considered the starting point for the discussion: 1. Pursue additional transportation options for commuters such as Park and Rides and bus transit options. 2. Discuss whether the City should pursue adding recreational programming to the list of services provided in the City parks (This is currently on the goal list). ACTION REQUESTED Review the 2005-2006 goals and recommend 2006-2007 goals that will ultimately be forwarded to a future Council meeting for formal approval. Attachment Continuing Goals Goal # 2005-06 COUNCIL GOALS GROUP PRIORITY 1 New ordinance outlining screening, setbacks etc. when R-4 2.6 development comes up against R-l development. This item is currently being discussed. Recently the Planning and Zoning Commission sought further direction on this issue from the City Council. 2 Ordinance increasing setbacks and screening requirements 2.6 where businesses bump up against residential development. This item was addressed as part of the zoning code revision proj ect. Further research is being done relative to parking lot lighting. 3 Set up master plan for parks and public requirements in Rural Reserve area. 3.8 Staff made the potential developer of this area aware of these requirements. Various concept plans have been discussed at workshops. Staff will continue to review future proposals for this area and ensure that the Council's requirements are met. 4 Schedule Council meetings at least once per year with the 3.2 Planning Commission, Park Board Commission and Community Center Advisory Commission. A joint meeting was held with the Park Commission on January 24th, 2005. Others will be scheduled. 5 Finalize working agreements with County Highway on rules 3.8 for Andover road accesses. Staff continues to work with the ACHD on getting timely responses to requests for comments. Correspondence was made to ACHD to request a meeting to improve the process. 6 154th & Hanson Intersection Improvements 2 Construction is substantially complete. The final lift of asphalt and restoration will be completed in early 2006. Staff is waiting on the Anoka County Highway Department for a JP A. 7 Consider support of the Fire Department's efforts to review 2.6 the need to have a daytime duty crew assi~ned to one of the 1 5/19/2006 Goal # 2005-06 COUNCIL GOALS GROUP PRIORITY stations. The Fire Chief applied for a federal grant as part of the 2006 budget process. 8 Crosstown Boulevard turnback. Administration and Engineering are negotiating the final details 2.4 of a tumback with Anoka County. 9 Pursue upgrading the Crosstown Drive and Nightingale 3.6 intersection of Crosstown Boulevard. Also review options for South Coon Creek Drive intersections at Crosstown Boulevard and at Round Lake Boulevard. Administration is pursuing the purchase of properties along Crosstown, next to Nightingale, and Engineering is working with Anoka County to facilitate intersection upgrades. 10 Pursue Wireless Internet. 2.6 Information Services & Administration have presentations at workshops and research currently progressing. Staff is currently working with staff at Connexus Energy exploring broadband over powerline (BPL). 11 Security requirements being met. 2.6 . Incident management training . Update City Emergency Plan . Terrorism issues training . Water System Security . Railroad hazardous material spill Required training is up to date, more required training will be needed over the coming year. A significant effort was made updating the Emergency Management Plan and completing the City of Andover portion of the Anoka County Hazard Mitigation Plan. . 12 Train Whistle Issue 2.8 . Evaluate direction The City has enlisted the services of SEH to research the no whistle zones 13 Transportation fundilll~ fees/policies. 3.5 This is ongoing. A significant amount of discussion on this topic has taken nlace at Council workshops. 2 5/19/2006 Goal # 2005-06 COUNCIL GOALS GROUP PRIORITY 14 Open space referendum. 2.2 . How do they work? . What is it? Discussed at Council Workshops. A question relative to this topic was part of the 2006 Community Survey. Further direction will be sought from the Council after the results of the community survty are discussed. 15 Restrict garbage pickup to one day a week. .8 Presentation made to the Council on a survey of other cities, no further action has been taken. 16 Assess City Hall and Public Work needs. 2.6 Improvements are currently underway to upgrade various rooms and provide added security for City Hall. The Council has reviewed a conc~an for the Public Works campus. 17 Look at the possibiIi~ of a Park Improvement Bond. 2.2 Discussed at Council Workshops. Questions relative to this topic will be part of the 2006 Community Survey. Further direction will be sought from the Council after the results of the community survey are discussed. 18 Research whether or not the City should start undertaking 2 Recreational programming. This is reviewed annually and will again be reviewed as part of the 2007 budget process. 19 Pursue Funding for a railroad overpass at Bunker Lake 2.8 Boulevard. Discussed at Council Workshops. A question relative to this topic will be part of the 2006 Community Survey. Further direction will be sought from the Council after the results of the community survty are discussed. 3 5/19/2006 (jJ 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW,CI.ANDOVER.MN,US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Update on 2007 Budget DATE May 23,2006 INTRODUCTION City Departments have started the process of preparing a proposed 2007 Annual Operating Budget pursuant to guidelines established by the City Council on May 2, 2006. DISCUSSION Budget Guidelines: The following are City Council's 2007 Budget Development guidelines being used by City Staff in preparing the operating budget: I) A commitment to maintain or reduce the City Tax Capacity Rate, utilizing recent market value growth to meet the needs of the organization and positioning the City for long-term competitiveness, staffing and capital requirements through sustainable revenue sources and operational efficiencies. 2) A commitment to review various revenue streams, including but not limited to tax levy, state aid, grants and special assessments, to adequately fund necessary City roadway improvements. 3) A fiscal goal that works toward establishing the General Fund balance for working capital at no less than 35% of planned 2007 General Fund expenditures. 4) A commitment to limit the 2007 debt levy to no more than 25% of the gross tax levy and a commitment to a detailed city debt analysis to take advantage of alternative financing consistent with the City's adopted Debt Policy. 5) A comprehensive review of the condition of capital equipment to ensure that the most cost- effective replacement schedule is followed. Equipment will be replaced on the basis of a cost benefit analysis rather than a year based replacement schedule. 6) A team approach that encourages strategic planning to meet immediate and long-term operational, staffing, infrastructure and facility needs. 7) A management philosophy that actively supports the implementation of Council policies and goals, and recognizes the need to be responsive to changing community conditions, concerns and demands in a cost effective manner. Overall- Budget Development Calender: Currently Staff is working on line item budgets, capital requests and 2006 revenue and expenditure estimates. The attached budget calendar outlines the 2007 Budget preparation activities and the tentative deadlines for each item. Fund Balance Update: The work done by Staff relative to the 2006 revenue and expenditure estimates will assist in achieving the Council guideline that works toward establishing the General Fund fund balance for working capital at no less than 35% of planned 2007 General Fund expenditures. The estimates are also necessary to preserve the emergency reserve fund balances for core services (snow emergency ($50K), facility management ($50K), and information technology ($50K)) that were created through the 2006 Budget process. The current General Fund fund balance designation for legal defense ($150K) may be released for use in the 2007 Budget if the City is successful in preserving the District Court decision at the State Court of Appeals. That decision is expected in mid June. New Staffing Requests: The deadline for new staffing requests is due July 5th. I am anticipating that requests are forthcoming from the Fire Department, Public Works and the Community Center. The staffing request for the Fire Department will likely be accompanied by a grant application and the Public Works request will be requested to keep pace with community growth. A staffing request for the Community Center will flow through the Community Center Advisory Commission and be dependent on available revenue sources. Personnel Related Implications: To date the following are projected issues facing personnel related expenses: 1. A total salary compensation adjustment package will ultimately be proposed to provide wages that are competitive with other government entities. Human Resources has indicated that 2007 wage proposals in other communities for a cost-of-living increase are ranging from 3% to over 4%. At this point no percentage has been established and Council direction will be sought on this issue. The Consumer Price Index (from the attached Bureau of Labor Statistics News) for Urban Wage Earners as measured from March of2005 to March of2006 is 3.6%. ? 2. It is anticipated that as in past budgets, approximately $20,000 to $25,000 will be requested to bring into market positions that are not competitive with comparable communities. Also the City will need to prepare for Pay Equity Compliance. The City's Human Resources Manager in consultation with the City Council and City Administrator will again conduct the market analysis. 3. The proposed budget is currently carrying a 15% health insurance increase (the guaranteed maximum increase under our contract with Preferred One). This budget will be adjusted once a mid year review of the health plan is conducted. You may recall that the City switched to a high deductible plan with a health spending account (HSA). I am remaining optimistic that the switch will lower future health insurance increases. 4. Various departments will have changes in the personal services line items do to the reallocation of staffing in the respective departments. The most significant allocation changes will be in Protective Inspection, Public Works, Planning, Administration, and Finance departments. The Public Works allocations are to be reflective of actual; Protective Inspection Department reflecting staffing shifts; and the Administration, Planning & Finance allocation reflecting a reduction in the amount of time charged to the EDA budget. Contractual Departments: 1. The City Attorney has not yet submitted a contract increase. I am anticipating a slight modification to accommodate legal expenses that are not covered under the retainer agreement. 2. The Anoka County Sheriffs contract is currently being negotiated. Direction is sought from the Council on whether or not an additional deputy(s) should be added to the contract. Capital Projects Levy: Capital Proiects Levv - The 2006 Budget designated $1,045,746 of the general tax levy to capital projects and equipment needs relating to Capital Outlay ($209,296), Road and Bridge ($734,686), Pedestrian Trail Maintenance ($47,380) and Park Projects ($54,384). Specific designation of the tax levy to anticipated City needs and priorities for transportation maintenance, trail maintenance, park projects and equipment outlays allows the City to strategically allocate its resources and raise the public's awareness of City spending priorities. The 2006 Road and Bridge levy was calculated according to Council Policy based on annual growth increases (This policy h is currently under review); the other levies are set to abide by the Council Budget guidelines. The 2007 Budget number for the Capital Projects Levy is currently being analyzed and will be presented at a future workshop. · Road and Bridge - This levy will be proposed for transportation programming related to maintaining City streets, roadways and pedestrian trails. This could be the fourth year that a portion of the Road & Bridge Fund is dedicated to pedestrian trail maintenance. This 3 levy is also used for the City's seal coating and crack sealing programs and to street overlays. · Park Improvements - This levy will be proposed as an annual appropriation to be used to underwrite a wide range of park improvement projects as recommended by the Park and Recreation Commission and approved by the City Council. This funding is intended to be a long-term supplemental source of capital funding for park projects that would be separately identified in the City's Five-Year Capital Improvement Plan. · Capital Equipment/Proiects - Under the Capital Projects Levy a levy will be proposed to be designated to capital improvement/equipment project expenditures. Through this designation, the City, over time, will be able to build a fund reserve to avoid cash flow "spikes" and address a wide range of capital improvement needs such as facility maintenance projects under a more controlled spending environment. Debt Service Levy: Annually the Finance Department conducts a detailed debt service analysis to monitor outstanding debt and to look for early debt retirement or refinancing opportunities that will yield interest expense saving to the City, that process is currently underway. The Debt Service levy will need to provide for (at a minimum) the following debt service payments (Debt Service Levy Summary is attached). . 2004A G.O. Capital Imp. Bonds $347,667 . 2004 EDA Public Facility Bonds $889,718 . 2005 G.O. Capital Imp. Bonds $120,290 . 2005B G.O. Equipment Certificate $ 60,900 . 2006B G.O. Equipment Certificate $179,500 The levy for the 2004 EDA Public Facility Bonds represents the levy designated in the pro-forma financial statements for the community center. ACTION REOUESTED The Council is requested to review the 2007 Budget progress and provide direction to staff on various budgetary items. submitted, Attachments 4 .... l\J "C C .!!! l\J o::U w- >; OE Co. zo <CQj u.> O~ >-- 1-(1) -Cl U"C j OJ ...... o o N E III CO .... .... '0 ~ III 0 0 CO - ~ - '0 CO Q) E CO .... :r: Q) - - 0> ,!i1 .!i1 - :r: .f: .f: - c ::2: 1: E E c III III III III Q) - :t::: Q) '0 '0 '0 '0 E .... 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C) B c o ~ ,~ a. a. ro '0 ... ro :;: ro - Q) Cl '0 ::::l~ .c ' c ~o E"" .co. ::::l 0 0016 ~ a;j 0- ~ Q) ~ ~ 0- ... 0::: 0- 0- Cll . Cll ~ Cll Q) 0::: to .c . 0::: 0::: 0 E to ~ ~ 0 ~ to 0 Q) 0 . to 0 N 0 N . to to Gl 0 0 ....: Cll to to 0 0 . ..... - to 0 N 0 ~ 0 0 0 0 ..... ..... ..... 0 co ~ 0 0 N N 0 0 0 0 Vl C to 0 N ~ N N 0 0 0 N c 0 0 0.6 C') I ~ , CJ) ai N N N 0 0 N ~ to N~ ~ ~ 0.6 ~ N C') i::-'E. N N ... ... ... ...& ... ... ... ... ... to ~ ~ N Cll Q) Cll Q) Q) Cll Cll Cll Cll Q) N C') C') ro Cll to N .c .c .c .co::: .c .c .c .c .c i::- i::- i::- i::- co E E ,- x - iii E E~ E E E E E ro E Q) '" Cll Q) ro ro ro ::::l ::::l ::::l a. - Cll ClltO Q) Cll Cll Cll Q) ::::l ::::l ::::l ... = 0 Cl Cl a. > >0 0 0 0 0 0 c: c c .c ~ c ::::l ::::l Cll Cll 0 00 Q) Q) Q) Cll Q) ro ro ro Q) a.. <{ <{ 00 00 Z ZN 0 0 0 0 0 -, -, -, u. * . (Q FOR TECHNICAL INFORMATION: Patrick C. Jackman (202) 691-7000 USDL-06~693 CPI QUlCKLINE: (202) 691-6994 TRANSMISSION OF FOR CURRENT AND HISTORICAL MATERIAL IN THIS INFORMATION: (202) 691~5200 RELEASE IS EMBARGOED MEDIA CONTACT: (202) 691~5902 UNTIL 8:30 A.M. (EDT) INTERNET ADDRESS: htto://www.bls.gov/coi/ Wednesday, April 19, 2006 CONSUMER PRICE INDEX: MARCH 2006 The Consumer Price Index for All Urban Consumers (CPI-U) increased 0.6 percent in March, before seasonal adjustment, the Bureau of Labor Statistics of the U.S. Department of Labor reported today. The March level of 199.8 (1982-84=100) was 3.4 percent higher than in March 2005. The Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI~ W) increased 0.6 percent i March, prior to seasonal adjustment. The March level of 195.3 (1982-84=100) was 3.6 percent higher than in March 2005. The Chained Consumer Price Index for All Urban Consumers (C-CPI-U) increased 0.5 percent in March on a not seasonally adjusted basis. The March level of 116.1 (December 1999=100) was 3.0 percent higher than in March 2005. Please note that the indexes for the post-2004 period are subject to revision. CPI for All Urban Consumers (CPI-V) On a seasonally adjusted basis, the CPI-U advanced 0.4 percent in March, following a 0.1 percent rise in February. Energy costs, which declined 1.2 percent in February, increased 1.3 percent in March. Within energy, the index for motor fuels increased 3.6 percent, while the index for household fuels fell 1.0 percent. The food index rose 0.1 percent in March, the same as in February. The index for food at home declined 0.1 percent, reflecting a 1.7 percent decrease in the index for fruits and vegetables. The index for all items less food and energy rose 0.3 percent in March, following a 0.1 percent increase in February; the indexes for apparel and for shelter accounted for about 70 percent of the March increase. Table A. Percent chan es in CPI for Urban Consumers CPI- Seasonall News United States Department of labor Washington, D.C. 20212 Bureau of labor Statistics Expenditure Category Se . Dec. Jan. Mar. All Items 1.2 -.1 .7 .4 Food and beverages .3 .1 .5 .1 Housing .5 .2 .5 .2 Apparel ~.1 -.3 .3 1.0 Transportation 5.0 -.7 1.8 .9 Medical care .3 .2 .1 .4 Recreation .4 .1 .0 .4 Education and communication .6 .0 .4 .2 .4 .2 .2 Other goods and services .2 .1 .3 .4 .3 .1 .2 Special Indexes Energy 11.8 .0 -8.1 -2.1 5.0 ~1.2 1.3 Food .2 .3 .3 .1 .5 .1 .1 All Items less food and ener .1 .2 .2 .1 .2 .1 .3 OJ . Un~ Compound adjusted annual rate 12-mos. 3-mos. ended ended Mar. '06 Mar. '06 4.3 3.4 2.7 2.6 3.2 3.7 1.4 -1.2 10.5 5.1 4.2 4.1 1.8 1.5 3.2 2.6 2.3 2.8 21.8 17.3 2.5 2.6 2.8 2.1 0 0 0 '" '" 0 '" 0 0 0 C! 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